HYSBYSIAD O GONTRACT - CYFNODOLYN SWYDDOGOL

Adran I: Awdurdod Contractio

I.1)

Enw, Cyfeiriad a Phwynt(iau) Cyswllt

I.2)

Math o Awdurdod contractio a'i Brif Weithgaredd neu Weithgareddau

Arall (Nodwch) Trust - Charity and Company Ltd by Guarantee

Gwasanaethau cyhoeddus cyffredinol Amddiffyn Trefn gyhoeddus a diogelwch Amgylchedd Materion economaidd ac ariannol Iechyd Tai ac amwynderau cymunedol Diogelwch cymdeithasol Hamdden, diwylliant a chrefydd Addysg Arall (Nodwch) Conservation and restoration of Hay Castle and its envrionment.

Adran II: Amcan y Contract

II.1)

Disgrifiad

II.1.1)

Teitl a roddwyd i'r contract gan yr awdurdod contractio

II.1.2(a))

Math o gontract gwaith

II.1.2(b))

Math o gontract cyflenwadau

II.1.2(c))

Math o gontract gwasanaeth

II.1.2)

Prif safle neu leoliad y gwaith, man cyflawni neu berfformio

Hay Castle, Hay-on-Wye

II.1.3)

Mae'r hysbysiad hwn yn ymwneud â

Contract cyhoeddus
Sefydlu System Brynu Ddeinamig
Sefydlu cytundeb fframwaith

II.1.4)

Gwybodaeth am gytundeb fframwaith (os yw'n berthnasol)

Cytundeb fframwaith gyda gweithredwr unigol
Cytundeb fframwaith gyda sawl gweithredwr

Nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith

Hyd y cytundeb fframwaith

Cyfiawnhad dros gytundeb fframwaith sy'n para am fwy na phedair blynedd

Amcangyfrif o gyfanswm gwerth pryniannau yn ystod cyfnod llawn y cytundeb fframwaith

Amlder a gwerth y contractau a gaiff eu dyfarnu

II.1.5)

Disgrifiad byr o'r contract neu'r pryniant/pryniannau

Hay Castle is sited in the heart of Hay-on-Wye within the Brecon Beacons National Park and was acquired by the Trust in 2011. The site incorporates a Scheduled Ancient Monument, a Grade 1 listed building and Grade 2 buildings, structures and extensions. The project is focused on revitalising and preserving the Castle and creating an economically and culturally vibrant centre for arts and education that will complement and support the market town of Hay-on-Wye and its environs, drawing visitors from around the world.

Hay Castle Trust is seeking to procure the services of specialist consultants to take the project through development phase to RIBA work stages 2 and 3 (formerly RIBA D) and appropriate consents and subject to successful funding bids through to delivery to practical completion RIBA work stages 3-7. The overall project construction cost is in the region of 2 500 000 to 4 000 000 GBP and the project will commence with a development phase in January 2015 completing in November 2015 with an expected delivery phase commencing in May 2016 and a start on site in October 2016. The works involved includes major structural repairs, specialist conservation, consolidation, contemporary design and extension and alterations and adaptations to the castle buildings to bring them back into sustainable use. The appointment of Architect Led Design Team is to be let in one lot.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=15373.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Geirfa Gaffael Gyffredin (CPV)

II.1.7)

Contract wedi'i gwmpasu gan Gytundeb Caffael y Llywodraeth (GPA)

II.1.8)

Rhannu'n lotiau

II.1.9)

A gaiff cynigion amrywiadol eu derbyn?

II.2)

Maint neu Gwmpas y Contract

II.2.1)

Cyfanswm maint neu gwmpas

II.2.2)

Opsiynau

Amserlen dros dro ar gyfer defnyddio'r opsiynau hyn

Nifer yr adnewyddiadau posibl

Yn achos contractau cyflenwadau neu wasanaethau adnewyddadwy, amserlen amcangyfrifedig ar gyfer contractau dilynol

II.3)

Hyd y contract neu derfyn amser ar gyfer ei gwblhau

Adran III: Gwybodaeth Gyfreithiol, Economaidd, Ariannol a Thechnegol

III.1)

Amodau sy'n Ymwneud â'r Contract

III.1.1)

Adneuon a gwarantau sydd eu hangen

III.1.2)

Prif Delerau ariannu a thalu a/neu gyfeiriad at y darpariaethau perthnasol

III.1.3)

Y ffurf gyfreithiol i'w chymryd gan y grŵp o gyflenwyr, contractwyr neu ddarparwyr gwasanaeth y caiff y contract ei ddyfarnu iddo

III.1.4)

Amodau penodol eraill y mae perfformiad y contract yn ddarostyngedig iddynt

III.2)

Amodau ar gyfer Cymryd Rhan

III.2.1)

Sefyllfa bersonol gweithredwyr economaidd, gan gynnwys gofynion sy'n ymwneud â chofrestru ar gofrestrau proffesiynol neu fasnach

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Capasiti economaidd ac ariannol

III.2.3)

Capasiti technegol

III.2.4)

Contractau sydd wedi'u cadw

Mae'r contract wedi'i gyfyngu i weithdai gwarchodol
Mae gweithrediad y contract wedi'i gyfyngu i'r fframwaith o raglenni cyflogaeth warchodol

III.3)

Amodau sy'n Benodol i Gontractau Gwasanaeth

III.3.1)

A gaiff y gwaith o ddarparu'r gwasanaeth ei gadw ar gyfer proffesiwn penodol?

III.3.2)

A fydd yn ofynnol i endidau cyfreithiol nodi enwau a chymwysterau proffesiynol y personél a fydd yn gyfrifol am ddarparu'r gwasanaeth?

Adran IV: Gweithdrefn

IV.1)

Math o Weithdrefn

Agored		Cyfyngedig
Cyfyngedig - cyflym		Wedi'i negodi
Wedi'i negodi - cyflym		Deialog cystadleuol

Cyfiawnhad dros ddewis gweithdrefn gyflym

IV.1.1)

A yw ymgeiswyr wedi'u dewis eisoes?

IV.1.2)

Cyfyngiadau ar nifer y gweithredwyr a gaiff eu gwahodd i dendro neu gymryd rhan

Meini prawf gwrthrychol ar gyfer dewis nifer cyfyngedig o ymgeiswyr

Stage 1 – Pre-Qualification Stage: All organisations responding to the contract notice will be given the opportunity to complete this PQQ, which shall be evaluated and a short list of Applicants will be invited to tender. It is intended that the shortlist will comprise a minimum of five and maximum of eight Applicants, who have met all mandatory requirements in parts A - K, and have scored highest in the evaluation in parts L and provided information requested in part M.

The weighted questions will be based on the answers provided in response to this Questionnaire. Responses to these questions will be scored as per the scoring matrix identified. The highest quality bid will be allocated the 100% weighting. All other bids will be scored on a prorated basis against the highest bid (e.g. tenderer’s quality divided by the highest bid quality multiplied by the 100% weighting).

A maximum of eight of the highest scoring Applicants will then be selected for the short list based on the Evaluation Panel’s assessment. Should any additional bidder’s score be equal to two or more bidders then all bidders of equal lowest quality will progress onto the short list.

The scores awarded for the Pre-Qualification Questionnaire will not be used in the subsequent selection process. The contract will be awarded on the basis of the Most Economically Advantageous Tender.

All Applicants who are not selected for the short list will be notified and given the opportunity for feedback.

Stage 2 – Tender Stage: Tender documentation will be issued to the shortlisted Applicants. The Selection Panel will consider the respective submissions when balancing the quality/price and selecting the best overall value for money. The weightings given to the submissions in respect of quality and price will be in the ratio of 70/30 (quality/price). The Trust will wish to hold clarification interviews with the prospective applicants.

If the Applicant's "quality" score (the score awarded for the Invitation to Tender) meets or exceeds a minimum quality threshold of 60%, the Tender pricing document shall be opened and scored. If the Applicant's "quality" score fails to meet the threshold score of 60% the application shall not be considered further and the Tender pricing document will remain unopened.

IV.1.3)

Lleihau nifer y gweithredwyr yn ystod y broses negodi neu'r deialog

Defnyddio gweithdrefn fesul cam er mwyn lleihau'n raddol nifer y datrysiadau i'w trafod neu'r tendrau i'w negodi

IV.2)

Meini Prawf Dyfarnu

IV.2.2)

Defnyddir arwerthiant electronig

IV.3 Gwybodaeth Weinyddol

IV.3.1)

Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

IV.3.2)

Cyhoeddiad(au) blaenorol sy'n ymwneud â'r un contract

Hysbysiad Gwybodaeth Ymlaen Llaw
Hysbysiad o Broffil Prynwr

Cyhoeddiadau blaenorol eraill

IV.3.3)

Amodau ar gyfer cael manylebau a dogfennau ychwanegol

IV.3.4)

Terfyn amser ar gyfer derbyn tendrau neu geisiadau i gymryd rhan

IV.3.5)

Dyddiad yr anfonwyd y gwahoddiadau i dendro neu'r gwahoddiadau i gymryd rhan at ymgeiswyr a ddewiswyd

IV.3.6)

Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

IV.3.7)

Isafswm y cyfnod y mae'n rhaid i'r cynigiwr gadw'r tendr 

IV.3.8)

Amodau ar gyfer agor tendrau

Adran VI: Gwybodaeth Arall

VI.1)

Nodwch a yw'r broses gaffael hon yn digwydd yn rheolaidd a rhowch Amcangyfrif o pryd y caiff hysbysiadau pellach eu cyhoeddi

VI.2)

A yw'r contract yn ymwneud â Phrosiect/Rhaglen a ariennir gan Gronfeydd Cymunedol?

VI.3)

Gwybodaeth Ychwanegol

(WA Ref:15373)

VI.4)

Gweithdrefnau ar gyfer apelio

VI.4.1)

Corff sy'n gyfrifol am y gweithdrefnau apelio

Corff sy'n gyfrifol am y gweithdrefnau cyfryngu

VI.4.2)

Cyflwyno apeliadau
Gwybodaeth fanwl gywir am y dyddiad(au) cau ar gyfer cyflwyno apeliadau:

VI.4.3)

Gwasanaeth y gellir cael gwybodaeth ynglŷn â chyflwyno apeliadau oddi wrtho

VI.5)

Dyddiad yr anfonwyd yr Hysbysiad hwn

ATODIAD A

Cyfeiriadau a Phwyntiau Cyswllt Ychwanegol

I)

Cyfeiriad a phwyntiau cyswllt ar gyfer cael gwybodaeth bellach

II)

Cyfeiriad a phwyntiau cyswllt ar gyfer cael manylebau a dogfennaeth ychwanegol