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Manylion yr Hysbysiad

Teitl: Laboratory Information Management System (LIMS)
Cyhoeddwyd gan: Natural Resources Wales
Dyddiad Cyhoeddi: 11/02/19
Dyddiad Cau: Canslwyd
Amser Cau:
Math o Hysbysiad: SF02 Contract notice
Yn Cynnwys Dogfennau: Na
Yn ESPD: Na
Crynodeb: The purpose of the requirement is to procure and implement an improved LIMS. The new LIMS software solution will better cover the entire sample lifecycle from initial planning, scheduling and collection through to highly efficient laboratory analysis, with automated workflows and integrated instruments, and final reporting to NRW end users. Along with emerging technologies, such as passive sampling and sondes radio detection equipment, the new system will allow us to provide high quality environmental testing and analysis to effectively process a wide range of environmental sample types (e.g. water, soil, biota and sediment etc) in fulfilling our regulatory obligations. It will also enhance the development of the commercial side of the Laboratory.
CPV: 48000000, 48000000, 48000000, 48000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Natural Resources Wales

Ty Cambria House, 29 Newport Road

Cardiff

CF24 0TP

UK

Telephone: +44 3000653000

E-mail: amy.hogan@cyfoethnaturiolcymru.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://naturalresourceswales.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Environment

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Laboratory Information Management System (LIMS)

Reference number: 72277

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of the requirement is to procure and implement an improved LIMS. The new LIMS software solution will better cover the entire sample lifecycle from initial planning, scheduling and collection through to highly efficient laboratory analysis, with automated workflows and integrated instruments, and final reporting to NRW end users. Along with emerging technologies, such as passive sampling and sondes radio detection equipment, the new system will allow us to provide high quality environmental testing and analysis to effectively process a wide range of environmental sample types (e.g. water, soil, biota and sediment etc) in fulfilling our regulatory obligations. It will also enhance the development of the commercial side of the Laboratory.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

II.2) Description

Lot No: 1

II.2.1) Title

Core LIMS

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swnasea

II.2.4) Description of the procurement

Lot 1 - Core LIMS, instrument, CRM and commercial integration/implementation

- Direct Data Capture – test results real time update from laboratory analysers into LIMS without manual intervention.

- Integration with WISKI for data transfer of approved test results for reporting and data analysis.

- Issuing of batch runs from LIMS to analysers without manual intervention.

- Storage, validation and evaluation of proficiency exercise sample data and method development data.

- Validation and evaluation of analytical methods.

- Quality Management and Quality Assurance - centralise access and storage of quality control data supporting the Quality Management System.

- Migration of historical (results, QCs and existing config – e.g. sample points, dets and methods) and reference data (including code sets and aliasing).

- Integration with Power BI for business as usual and ad hoc reporting – robust reporting function for user definable output.

- Provide an ISO/IEC 17025:2017 compliant commercial workflow including, but not limited to, he generation of quotations, invoices, results and certificates of analysis, links to third party applications such as Microsoft Dynamics 365 CRM.

- Sample Registration and Storage – recording the delivery of samples to the NRWAS reception and storage details.

- Environmental Incident Management – ad hoc incident management procedures that follow prescribed and traceable processes to ensure that the resulting data can, when applicable, be used as evidence in legal proceedings.

- Materials Management – management of inventory for the laboratory and sample collection.

- Credentialing of staff against instruments and methods as well as certification for specific sample collection and monitoring activities.

- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Cost criterion: Cost / Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Optional 2 year extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Planning and Scheduling

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 2 - Planning and Scheduling and integration with Core LIMS and Mobile

- Monitoring – creation and management of an annual statutory monitoring programme and links to Lot 1 and Lot 3.

- Planning – regional teams planning function to produce local plans based on the NRW monitoring programme.

- Scheduling – creation of schedules to visit sample points based on a programme of work and accounting instrument and other downstream resource capacity and capability.

- Capacity Planning – ability to identify spare testing capacity with laboratory analysers.

- Sample route management for easy, repeatable scheduling of multiple sample point runs.

- Validation of data against mandatory environmental directive limits and NRW issued discharge permit limits. These limits must be updated from the reference values with minimal, if any, manual intervention.

- Ad hoc and retrospective incident planning and scheduling.

- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Cost criterion: Cost / Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Optional 2 year extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Mobile

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 3 - Mobile and integration with Planning & Scheduling and Core LIMS

- Sample Collection – ability to easily understand route information and be provided with sample site information.

- Recording test results at sample sites including metadata and annotations.

- Integration with NRW’s Sample Site Information Database to acquire specific sample site information e.g. specific location, access restrictions etc.

- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Cost criterion: Cost / Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Optional 2 year extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 221-505822

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/03/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/03/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

INSTRUCTIONS FOR SUBMITTING AN EXPRESSION OF INTEREST / COMPLETING THE ITT

i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk

ii) Once registered, suppliers must express their interest as follows

a) login to the eTendering portal

b) select 'ITT'

c) select 'ITTs Open To All Suppliers'

d) access the listing relating to the contract (itt_72277 "Laboratory Information Management System (LIMS") and view details

e) click on 'Express Interest' button in the 'Actions' box on the left-hand side of the page

iii) Once you have expressed interest, the ITT will move to 'My ITTs', where you can download and view documents and where you can construct your reply as instructed. You must then publish your reply using the publish button.

iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 0112470 or at help@bravosolution.co.uk.

(WA Ref:89597)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Natural Resources Wales

Ty Cambria House, 29 Newport Road

Cardiff

CF24 0TP

UK

Telephone: +44 3000653000

Internet address(es)

URL: http://naturalresourceswales.gov.uk

VI.5) Date of dispatch of this notice

07/02/2019


Gwybodaeth a ychwanegwyd at yr hysbysiad ers iddo gael ei gyhoeddi.

Additional information added to the notice since it's publication.
DateManylion
09/07/19 15:01Notice Cancelled

This notice has been cancelled. The original deadline date of 18/03/2019 is no longer applicable.

ITT cancelled. Replacement ITT published.
Prif Gyswllt: amy.hogan@cyfoethnaturiolcymru.gov.uk
Cyswllt Gweinyddol: Dd/g
Cyswllt Technegol: Dd/g
Cyswllt Arall: Dd/g

Categorïau Nwyddau

Commodity Categories
Rhif AdnabodTeitlPrif Gategori
48000000Software package and information systemsComputer and Related Services

Lleoliadau Dosbarthu

Delivery Locations
Rhif AdnabodDisgrifiad
1018Abertawe

Cyfyngiadau Rhanbarthol ar y Rhybuddion

Mae’r prynwr wedi cyfyngu’r rhybuddion ar gyfer yr hysbysiad hwn i gyflenwyr yn y rhanbarthau canlynol.

Alert Region Restrictions
Nid oes cyfyngiadau ar y rhybuddion ar gyfer yr hysbysiad hwn.

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