Gwybodaeth Ychwanegol
Tenderers must express an interest in this tender by completing the following process:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click ‘Register’.
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that
you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and
understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at
least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field
‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request
Documents’ option and click to download all documents.
14.You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis eTender system.
If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443
863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for
general tendering advice aside from this process.
There is no guarantee or commitment of value or volume given by the Council under this arrangement, however there is an immediate
requirement to implement the Solution for those employees working within the Council’s Welsh Housing Quality Standards (WHQS)
(WA Ref:88998)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits for WHQS External Roofing and Associated Works at the Grove 1 and 2, Trethomas are non-core and as such the plans submitted in the tender process will not be scored as part of the Council’s tender evaluation however your community benefit commitments will be included as a contractual obligation and the Council will monitor delivery of the outcomes at regular contract review meetings as appropriate. A response must be provided in order for the tender submission to be considered further.
The Council anticipates that the delivery of any Community Benefits shall be cost neutral with no additional costs being incurred by the Council. If Contractors consider there to be additional costs linked with the delivery of any proposed Community Benefits then full details of the costs must be provided within the plan and clearly stated within the pricing section of your tender. For the avoidance of doubt failure to provide this information will result in your submission being disqualified or rejected.
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