Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Birmingham City Council
10 Woodcock Street
Birmingham
B4 7WB
UK
Person cyswllt: Corporate Procurement Services
E-bost: cps@birmingham.gov.uk
NUTS: UKG31
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.birmingham.gov.uk
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.carematchportal.com
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://www.carematchportal.com
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Application to join the Flexible Contracting Arrangements (FCA) for the provision of Home Support (Childrens and Adults) Services and Quick Discharge (Adults only) Service
Cyfeirnod: P2170
II.1.2) Prif god CPV
85310000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The Council wishes to establish Flexible Contracting Arrangements for the provision of Home Support Services and Quick Discharge Service (QDS) under the "light touch'' arrangements set out in chapter 3 section 7 of the Public Contracts Regulations 2015 (PCR 2015) and the Public Procurement (Amendments, Repeals and Revocations) Regulations 2016.
This agreement will allow for the Local Authority to work with the Integrated Commissioning Board (ICB), NHS Birmingham and Solihull ICB, in order to extend these arrangements to ICB funded patients on the basis that the ICB may introduce additional due diligence and competency arrangements which would need to be satisfied before Providers could receive referrals from the ICB.
The Flexible Contracting Arrangements (FCA) is based on the principles of a dynamic purchasing system which is an electronic system established by the Council to purchase individual packages of care by inviting tenders from suppliers admitted to the FCA. Suppliers can apply to join at the original tendering opportunity and at specific periods if the opportunity is reopened, at the Council's discretion, as long as the suppliers meet the qualifying criteria. An initial opening and closing of the FCA must take place. Following this the system will reopen if the minimum number of providers is not achieved or the provision is insufficient.
The reopening of the FCA will be at the discretion of the Council. The Council reserves the right to re-open the FCA for one or more geographical areas or citywide where it considers that additional provision is required.
An overview of the service requirements is set out below together with information on the procurement lots.
Home Support Service
Home Support services provide personal care to adults and children in their own home and can include help with the following:
• Personal care including washing and dressing.
• Housekeeping or cleaning.
• Cooking and preparing meals.
• Assistance with taking medications or health care needs.
• Companionship or activity-based support.
Quick Discharge Service (QDS)
The Quick Discharge Service also provides home support/ personal care in the citizens own home but is commissioned by the Council on behalf of our wider health and care system to provide short term, rapid home care for those medically fit for discharge from hospital.
The procurement process and contract is divided into 6 lots:
Lot 1 - Home Support Services North Birmingham and Optional QDS Plus
Lot 2 - Home Support Services West Birmingham and Optional QDS Plus
Lot 3 - Home Support Services East Birmingham and Optional QDS Plus
Lot 4 - Home Support Services South Central Birmingham and Optional QDS Plus
Lot 5 - Home Support Services South West Birmingham and Optional QDS Plus
Lot 6 - Home Support Services - Quick Discharge Service (Citywide)
The Flexible Contracting Arrangements will be for a period of 5 years, with the option to extend for up to two years. The duration of the call off contracts will be based on the individual requirements and will be managed in accordance with the terms of the Flexible Contracting Arrangements.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 1 115 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer uchafswm nifer o 3 lotiau
Ceidw’r awdurdod contractio yr hawl i ddyfarnu contractau gan gyfuno’r lotiau neu’r grwpiau o lotiau canlynol:
For Lots 1 -5 providers can apply for up to 2 lots.For Lot 6 providers can apply solely for Lot 6 or in addition to the 2 lots in Lots 1-5.
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Home Support Services North Birmingham and Optional QDS Plus
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services North Birmingham and Optional QDS Plus.
Minimum No. of Providers Required per Lot - 25 including 5 Children's.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 2
II.2.1) Teitl
Home Support Services West Birmingham and Optional QDS Plus
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services West Birmingham and Optional QDS Plus.
Minimum No. of Providers Required per Lot - 22 including 5 Children's.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100%
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 3
II.2.1) Teitl
Home Support Services East Birmingham and Optional QDS Plus
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services East Birmingham and Optional QDS Plus.
Minimum No. of Providers Required per Lot - 22 including 5 Children's.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100%
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 4
II.2.1) Teitl
Home Support Services South Central Birmingham and Optional QDS Plus
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services South Central Birmingham and Optional QDS Plus.
Minimum No. of Providers Required per Lot - 22 including 5 Children's.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100%
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 5
II.2.1) Teitl
Home Support Services South West Birmingham and Optional QDS Plus
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services South West Birmingham and Optional QDS Plus.
Minimum No. of Providers Required per Lot - 22 including 5 Children's.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100%
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 6
II.2.1) Teitl
Home Support Services - Quick Discharge Service (Citywide)
II.2.2) Cod(au) CPV ychwanegol
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKG
Prif safle neu fan cyflawni:
Provider location is within 2 miles of the Birmingham Council Tax boundary.
II.2.4) Disgrifiad o’r caffaeliad
Home Support Services - Quick Discharge Service (Citywide).
Maximum No. of Providers - 1
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 100%
Price
/ Pwysoliad:
Price 0%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
With the option to extend for up to two years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
16/05/2024
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
VI.3) Gwybodaeth ychwanegol
For Lots 1-5 the 'Optional QDS Plus' allows providers to express an interest in delivering a Quick Discharge Service when demand exceeds capacity for the Lot 6 Home Support Services - Quick Discharge Service (Citywide). The expression of interest will not determine whether a provider is successful in being awarded to the FCA, however only providers awarded to the FCA will be able to apply for the Optional QDS Plus.
For Lots 1-5 all organisations who meet the selection criteria as stated in the SSQ will be admitted to the FCA. There is no limit on the number of Organisations that may join the FCA.
For Lots 1-5 organisations can select up to 2 areas (lots) to deliver care in.
If the minimum number of providers is not achieved on Lots 1-5 during the initial procurement process; the FCA will be reopened as soon is practicably possible to address the shortfall. This may involve expanding the geographical area in which providers will be considered as eligible to apply.
The FCA may reopen to new potential suppliers at the Council's discretion. Suppliers who were rejected at a previous tendering opportunity of the FCA will have the opportunity to re-apply to enter the FCA should it reopen; this will be subject to the relevant entry criteria.
For Lot 6, in addition to the SSQ applicants will need to respond to a set of additional questions that will determine the capacity and capability to deliver the service to a sufficient standard. There are a number of pass / fail and scored questions. A method statement is required for the scored questions; a template is provided. Where a scoring will be applied this will be in accordance with the Council's scoring criteria. There is a maximum limit of 1 provider for this Lot.
The FCA is being issued using the Council's e-tendering system, CareMatch Portal https://www.carematchportal.com, All tenders must be submitted via the CareMatch Portal.
Use of the e-tendering portal is free for Tenderers throughout the whole procurement process. The system is secure and access to tenders will only be made available to those employees of the Council and/or their authorised advisors.
Deadline for receipt of Selection Questionnaire is noon on 16th May 2024.
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
High Court of Justice
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
09/04/2024