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UK4

Contract for Special Events PA and Equipment Hire

  • Cyhoeddwyd gyntaf: 13 Ebrill 2026
  • Wedi'i addasu ddiwethaf: 13 Ebrill 2026
  • Fersiwn: 1

  •  

    Efallai na fydd y ffeil hon yn gwbl hygyrch.

  •  

Eicon Gwybodaeth

Nid yw'r prynwr yn defnyddio'r wefan hon i weinyddu'r hysbysiad.

I gofnodi eich diddordeb neu gael gwybodaeth neu ddogfennau ychwanegol, darllenwch y cyfarwyddiadau yn Nhestun Llawn yr Hysbysiad. (NODER: Nid oes angen ymateb i Hysbysiadau Dyfarnu Contractau a Hysbysiadau Gwybodaeth Ymlaen Llaw fel arfer)

Cynnwys

Crynodeb

OCID:
ocds-h6vhtk-06814c
Cyhoeddwyd gan:
City & County of Swansea
ID Awudurdod:
AA0254
Dyddiad cyhoeddi:
13 Ebrill 2026
Dyddiad Cau:
11 Mai 2026
Math o hysbysiad:
UK4
Mae ganddo ddogfennau:
Nac Ydi
Wedi SPD:
Nac Ydi
Mae ganddo gynllun lleihau carbon:
AMH

Crynodeb

Testun llawn y rhybydd

Cwmpas

Cyfeirnod caffael

CCS/25/367

Disgrifiad caffael

Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed.

Lots Overview

This Requirement is divided into five lots. Suppliers may tender for one or more lots:

1. Lot 1 — Wales Airshow (Distributed PA)

2. Lot 2 — Swansea Bay 10k

3. Lot 3 — Christmas Parade

4. Lot 4 – Swansea Fireworks Display

5. Lot 5 — Additional Equipment / Ad-hoc PA Provision

Smaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.

Prif gategori

Gwasanaethau

Rhanbarthau cyflawni

  • UKL18 - Swansea

Cyfanswm gwerth (amcangyfrif, heb gynnwys TAW)

180000.00 GBP to 180000.00GBP

Dyddiadau contract (amcangyfrif)

01 Mehefin 2026, 00:00yb to 31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 31 Mai 2031

Awdurdod contractio

City & County of Swansea

Cofrestr adnabod:

  • GB-PPON

Cyfeiriad 1: Civic Centre

Tref/Dinas: Swansea

Côd post: SA1 3SN

Gwlad: United Kingdom

Gwefan: http://www.swansea.gov.uk/dobusiness

Rhif y Sefydliad Caffael Cyhoeddus: PYYD-8699-BJGD

Enw cyswllt: Lisa Evans

Ebost: lisa.evans5@swansea.gov.uk

Ffon: +447966230649

Math o sefydliad: Awdurdod cyhoeddus - llywodraeth is-ganolog

Rheoliadau datganoledig sy'n berthnasol: Cymru

Gweithdrefn

Math o weithdrefn

Open procedure

A yw cyfanswm y gwerth uwchlaw'r trothwy?

Uwchben y trothwy

Cytundebau masnach

Cytundeb Caffael y Llywodraeth (GPA)

Lotiau

Wedi'i rannu'n 5 lot

1. Lot 1 — Wales Airshow (Distributed PA)

Rhif lot: 1

Disgrifiad

1. Lot 1 — Wales Airshow (Distributed PA) Please see Schedule 2 - Specification for Details

Dosbarthiadau CPV

  • 48952000 - Systemau annerch y cyhoedd
  • 79952000 - Gwasanaethau digwyddiadau
  • 79953000 - Gwasanaethau trefnu gwyliau
  • 79954000 - Gwasanaethau trefnu partïon

Rhanbarthau cyflawni

  • UKL18 - Swansea

Gwerth lot (amcangyfrif)

60000.00 GBP Heb gynnwys TAW

72000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Mehefin 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Mai 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Contract Period: 1st June 2026 – 31st May 2029

With the option to extend for a further 24 months

Cyfranogiad

Amodau

Economaidd

Amodau cymryd rhan

Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer.

Meini prawf dyfarnu

Math: quality

Enw

Quality

Disgrifiad

Quality: 40%, broken down as—

Method Statement Q1 - Meeting the Specification 20%

Method Statement Q2 - Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Pwysiad: 40.00

Math o bwysoli: percentageExact

Math: price

Enw

Price

Disgrifiad

Price: 60%, broken down as—

Cost 60%

Pwysiad: 60.00

Math o bwysoli: percentageExact

2. Lot 2 — Swansea Bay 10k

Rhif lot: 2

Disgrifiad

2. Lot 2 — Swansea Bay 10k Please see Schedule 2 - Specification for Details

Dosbarthiadau CPV

  • 48952000 - Systemau annerch y cyhoedd
  • 79952000 - Gwasanaethau digwyddiadau
  • 79953000 - Gwasanaethau trefnu gwyliau
  • 79954000 - Gwasanaethau trefnu partïon

Rhanbarthau cyflawni

  • UKL18 - Swansea

Gwerth lot (amcangyfrif)

30000.00 GBP Heb gynnwys TAW

36000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Mehefin 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Mai 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Contract Period: 1st June 2026 – 31st May 2029

With the option to extend for a further 24 months

Cyfranogiad

Amodau

Economaidd

Amodau cymryd rhan

Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer.

Meini prawf dyfarnu

Math: quality

Enw

Quality

Disgrifiad

Quality: 40%, broken down as—

Method Statement Q1 - Meeting the Specification 20%

Method Statement Q2 - Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Pwysiad: 40.00

Math o bwysoli: percentageExact

Math: price

Enw

Price

Disgrifiad

Price: 60%, broken down as—

Cost 60%

Pwysiad: 60.00

Math o bwysoli: percentageExact

3. Lot 3 — Christmas Parade

Rhif lot: 3

Disgrifiad

3. Lot 3 — Christmas Parade Please see Schedule 2 - Specification for Details

Dosbarthiadau CPV

  • 48952000 - Systemau annerch y cyhoedd
  • 79952000 - Gwasanaethau digwyddiadau
  • 79953000 - Gwasanaethau trefnu gwyliau
  • 79954000 - Gwasanaethau trefnu partïon

Rhanbarthau cyflawni

  • UKL18 - Swansea

Gwerth lot (amcangyfrif)

30000.00 GBP Heb gynnwys TAW

36000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Mehefin 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Mai 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Contract Period: 1st June 2026 – 31st May 2029

With the option to extend for a further 24 months

Cyfranogiad

Amodau

Economaidd

Amodau cymryd rhan

Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer.

4. Lot 4 – Swansea Fireworks Display

Rhif lot: 4

Disgrifiad

4. Lot 4 – Swansea Fireworks Display Please see Schedule 2 - Specification for Details

Dosbarthiadau CPV

  • 48952000 - Systemau annerch y cyhoedd
  • 79952000 - Gwasanaethau digwyddiadau
  • 79953000 - Gwasanaethau trefnu gwyliau
  • 79954000 - Gwasanaethau trefnu partïon

Rhanbarthau cyflawni

  • UKL18

    Meini prawf dyfarnu

    Math: quality

    Enw

    Quality

    Disgrifiad

    Quality: 40%, broken down as—

    Method Statement Q1 - Meeting the Specification 20%

    Method Statement Q2 - Health & Safety 10%

    Method Statement Q3 - Sustainability 10%

    Pwysiad: 40.00

    Math o bwysoli: percentageExact

    Math: price

    Enw

    Price

    Disgrifiad

    Price: 60%, broken down as—

    60%

    Pwysiad: 60.00

    Math o bwysoli: percentageExact

    Meini prawf dyfarnu

    Math: quality

    Enw

    Quality

    Disgrifiad

    Quality: 40%, broken down as—

    Method Statement Q1 - Meeting the Specification 20%

    Method Statement Q2 - Health & Safety 10%

    Method Statement Q3 - Sustainability 10%

    Pwysiad: 40.00

    Math o bwysoli: percentageExact

    Math: price

    Enw

    Price

    Disgrifiad

    Price: 60%, broken down as—

    60%

    Pwysiad: 60.00

    Math o bwysoli: percentageExact

    - Swansea

Gwerth lot (amcangyfrif)

30000.00 GBP Heb gynnwys TAW

36000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Mehefin 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Mai 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Contract Period: 1st June 2026 – 31st May 2029

With the option to extend for a further 24 months

Cyfranogiad

Amodau

Economaidd

Amodau cymryd rhan

Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer.

Meini prawf dyfarnu

Math: quality

Enw

Quality

Disgrifiad

Quality: 40%, broken down as—

Method Statement Q1 - Meeting the Specification 20%

Method Statement Q2 - Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Pwysiad: 40.00

Math o bwysoli: percentageExact

Math: price

Enw

Price

Disgrifiad

Price: 60%, broken down as—

Cost 60%

Pwysiad: 60.00

Math o bwysoli: percentageExact

5. Lot 5 — Additional Equipment / Ad-hoc PA Provision

Rhif lot: 5

Disgrifiad

5. Lot 5 — Additional Equipment / Ad-hoc PA Provision Please see Schedule 2 - Specification for Details

Dosbarthiadau CPV

  • 48952000 - Systemau annerch y cyhoedd
  • 79952000 - Gwasanaethau digwyddiadau
  • 79953000 - Gwasanaethau trefnu gwyliau
  • 79954000 - Gwasanaethau trefnu partïon

Rhanbarthau cyflawni

  • UKL18 - Swansea

Gwerth lot (amcangyfrif)

30000.00 GBP Heb gynnwys TAW

36000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Mehefin 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Mai 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Mai 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Contract Period: 1st June 2026 – 31st May 2029

With the option to extend for a further 24 months

Cyfranogiad

Amodau

Economaidd

Amodau cymryd rhan

Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer.

Meini prawf dyfarnu

Math: quality

Enw

Quality

Disgrifiad

Quality: 40%, broken down as—

Method Statement Q1 - Meeting the Specification 20%

Method Statement Q2 - Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Pwysiad: 40.00

Math o bwysoli: percentageExact

Math: price

Enw

Price

Disgrifiad

Price: 60%, broken down as—

Cost 60%

Pwysiad: 60.00

Math o bwysoli: percentageExact

Meini prawf dyfarnu

Math: quality

Enw

Quality

Disgrifiad

Quality: 40%, broken down as—

Method Statement Q1 - Meeting the Specification 20%

Method Statement Q2 - Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Pwysiad: 40.00

Math o bwysoli: percentageExact

Math: price

Enw

Price

Disgrifiad

Price: 60%, broken down as—

Cost 60%

Pwysiad: 60.00

Math o bwysoli: percentageExact

Cyflwyno

Dyddiad cau ar gyfer cyflwyno tendr

11 Mai 2026, 12:00yh

Dyddiad cau ar gyfer yr ymchwiliad

04 Mai 2026, 12:00yh

Dyddiad dyfarnu'r contract

27 Mai 2026, 23:59yh

Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig

The E-Tendering portal: http://etenderwales.bravosolution.co.ukProject Ref: 62762 ITT Ref: 124215Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

A ellir cyflwyno tendrau yn electronig?

Oes

Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno

  • Cymraeg
  • Saesneg

Dogfennau

ID

conflictOfInterest

Math o ddogfen

Gwrthdaro buddiannau

Disgrifiad

Not published

Codio

Categorïau nwyddau

ID Teitl Prif gategori
Nid oes unrhyw gategorïau nwyddau ar gyfer yr hysbysiad hwn.

Lleoliadau Dosbarthu

ID Disgrifiad
1018 Abertawe

Ynglŷn â'r prynwr

Prif gyswllt:
n/a
Cyswllt gweinyddol:
n/a
Cyswllt technegol:
n/a
Cyswllt arall:
n/a

Gwybodaeth bellach

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