Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Person cyswllt: Victoria Shanley
Ffôn: +44 1314693922
E-bost: Victoria.Shanley@edinburgh.gov.uk
NUTS: UKM75
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.edinburgh.gov.uk
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.publiccontractsscotland.gov.uk/
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://www.publiccontractsscotland.gov.uk/
Mae cyfathrebu electronig yn gofyn am ddefnyddio offer a dyfeisiau nad ydynt ar gael yn gyffredinol. Mae mynediad uniongyrchol anghyfgyfyngiedig a llawn i'r offer a dyfeisiau hyn yn bosibl, yn rhad ac am ddim, yn:
https://www.publiccontractsscotland.gov.uk/
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
CT1662 Gas Engineering Works Framework Agreement
Cyfeirnod: CT1662
II.1.2) Prif god CPV
50720000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The City of Edinburgh Council’s (the “Council”) intends to create a Gas Engineering Works Framework Agreement. The Framework Agreement will support delivery of inspection, servicing, maintenance, repair, installation, and associated works across a range of gas systems. Works will primarily be undertaken within domestic housing stock owned or managed by the Council. The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 13 600 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
Uchafswm y lotiau y gellir eu dyfarnu i un tendrwr: 2
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Lot 1A – Installation / Replacement (East)
II.2.2) Cod(au) CPV ychwanegol
45331100
45331110
45331000
45333000
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
The City of Edinburgh, East. More details available in Schedule of Properties East document
II.2.4) Disgrifiad o’r caffaeliad
As part of The City of Edinburgh Council’s (the Council) requirement to ensure that tenants have sufficient heating in their properties, Contractors will be required to carry out heating system replacement in Council owned domestic properties in various locations within Edinburgh. The work shall generally involve the emergency replacement of gas boilers and the installation of new full system heating systems as required, including all associated works, in occupied or empty houses. Boilers will be replaced on a like for like basis as far as reasonably possible, e.g. a combi boiler will be replaced by a combi boiler. It is anticipated that approximately 30% of the new installations will be boiler only installations. The work will take place in traditional and non-traditional construction type houses in low rise, tenement and high-rise blocks.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 60
Price
/ Pwysoliad:
40
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 5 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 24
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery
Rhif y Lot 2
II.2.1) Teitl
Lot 1B – Installation / Replacement (West)
II.2.2) Cod(au) CPV ychwanegol
45331100
45331110
45331000
45333000
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
The City of Edinburgh, West. More details available in Schedule of Properties West document
II.2.4) Disgrifiad o’r caffaeliad
As part of The City of Edinburgh Council’s (the Council) requirement to ensure that tenants have sufficient heating in their properties, Contractors will be required to carry out heating system replacement in Council owned domestic properties in various locations within Edinburgh. The work shall generally involve the emergency replacement of gas boilers and the installation of new full system heating systems as required, including all associated works, in occupied or empty houses. Boilers will be replaced on a like for like basis as far as reasonably possible, e.g. a combi boiler will be replaced by a combi boiler. It is anticipated that approximately 30% of the new installations will be boiler only installations. The work will take place in traditional and non-traditional construction type houses in low rise, tenement and high-rise blocks.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 60
Price
/ Pwysoliad:
40
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 5 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 24
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery
Rhif y Lot 3
II.2.1) Teitl
Lot 2A – Maintenance / Repair / Servicing (East)
II.2.2) Cod(au) CPV ychwanegol
50531100
50531200
50700000
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
The City of Edinburgh, East. More details available in Schedule of Properties East document
II.2.4) Disgrifiad o’r caffaeliad
The City of Edinburgh Council (“the Council”) requires Contractors to undertake repairs and maintenance works under a Framework Agreement covering routine annual maintenance and servicing of domestic and commercial gas installations. Generally, the work will be carried out in domestic properties owned by the Council; however, the Council also reserves the right to use this Framework Agreement in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 60
Price
/ Pwysoliad:
40
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 1 800 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 24
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery
Rhif y Lot 4
II.2.1) Teitl
Lot 2B – Maintenance / Repair / Servicing (West)
II.2.2) Cod(au) CPV ychwanegol
50531200
50531100
50700000
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
The City of Edinburgh, West. More details available in Schedule of Properties West document
II.2.4) Disgrifiad o’r caffaeliad
The City of Edinburgh Council (“the Council”) requires Contractors to undertake repairs and maintenance works under a Framework Agreement covering routine annual maintenance and servicing of domestic and commercial gas installations. Generally, the work will be carried out in domestic properties owned by the Council; however, the Council also reserves the right to use this Framework Agreement in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 60
Price
/ Pwysoliad:
40
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 1 800 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 24
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Tenderers must be registered with the Gas Safe Register for all gas installation, servicing, and maintenance works.
Tenderers must ensure that all operative undertaking gas works are appropriately qualified and certified in accordance with current legislation and industry standards.
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
Tenderers will be required to demonstrate appropriate economic and financial standing to deliver the requirements of the Framework Agreement.
The following selection criteria will apply:
Minimum Annual Turnover
Tenderers must have a minimum “general” annual turnover for the last two financial years. The minimum turnover requirement varies by Lot and has been set in proportion to the estimated annual value of each Lot.
Financial Ratio (Current Ratio)
Tenderers must demonstrate a minimum current ratio (current assets divided by current liabilities) for both the current and prior financial year. Minimum ratios vary by Lot.
Insurance Requirements
Tenderers must hold, or commit to obtaining prior to contract commencement, the following minimum levels of insurance:
Employers (Compulsory) Liability Insurance
Public Liability Insurance
Professional Indemnity Insurance
Lefel(au) gofynnol y safonau sydd eu hangen:
Minimum Annual Turnover and Financial Ratio Requirements (by Lot)
Minimum Turnover: 7 million GBP for each of the last two financial years for Lot 1 (Lot 1A and Lot 1B)
Current ratio for Current Year: 1.2
Current ratio for Prior Year: 1.2
Minimum Turnover: 1.8 million GBP for each of the last two financial years for Lot 2 (Lot 2A and Lot 2B)
Current ratio for Current Year: 1.2
Current ratio for Prior Year: 1.2
Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.2. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Tenderers must also hold, or commit to obtaining prior to contract commencement, the following minimum levels of insurance:
Employers (Compulsory) Liability Insurance 5 million GBP
Public Liability Insurance 10 million GBP
Professional Indemnity 2 million GBP
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
SPD Question 4C.4 (a) – Payment of the real Living Wage
Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Contract (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause
Tenderers are required to confirm that they will include the standard prompt payment clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and including a point of contact for sub-contractors in the case of payment difficulties.
SPD Question 4C.7 (a) – Response to Climate Change Emergency
Tenderers are required to provide evidence that their organisation is taking steps to build awareness of the climate change emergency and provide details of how they have or will respond.
SPD Question 4D.1 – Quality Assurance Schemes and Environmental Management
Tenderers are required to confirm that they have in place a Health and Safety Policy, where required, which is approved at a senior level within the organisation and is reviewed regularly.
SPD Question 4D.1.2 – Environmental Management Systems
Tenderers are required to confirm that they hold ISO 14001 or equivalent, or can demonstrate the effectiveness of their environmental management systems.
Tenderers are required to be appropriately registered, accredited, or otherwise authorised to carry out the services relevant to the Lot(s) for which they are bidding.
Where a Tenderer cannot demonstrate appropriate registration, accreditation, or competence, the Council may exclude the Tenderer from the competition.
Lefel(au) gofynnol y safonau sydd eu hangen:
SPD Question 4C.4 (a) – Payment of the real Living Wage
Where a Tenderer does not commit to paying staff at least the real Living Wage, the Council may exclude the Tenderer from the competition.
SPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause
Where a Tenderer does not commit to inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition.
SPD Question 4C.7 (a) – Response to Climate Change Emergency
Where a Tenderer fails to demonstrate that it is taking appropriate steps to build awareness of the climate change emergency and reduce emissions to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.
SPD Question 4D.1 – Quality Assurance Schemes and Environmental Management
Where a Tenderer does not have a Health and Safety Policy in place (where required), the Council may exclude the Tenderer from the competition.
SPD Question 4D.1.2 – Environmental Management Systems
Where a Tenderer does not hold ISO 14001 (or equivalent) and cannot demonstrate an effective environmental management system, the Council may exclude the Tenderer from the competition.
Tenderers are required to be appropriately registered, accredited, or otherwise authorised to carry out the services relevant to the Lot(s) for which they are bidding.
Where a Tenderer cannot demonstrate appropriate registration, accreditation, or competence, the Council may exclude the Tenderer from the competition.
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
Payment of the RLW to all staff engaged in the delivery of the Contract (including sub-contractors);
Inclusion and enforcement of prompt payment provisions throughout the supply chain.
Compliance with all relevant H&S legislation, regulations, and industry standards.
Ensuring that all personnel undertaking the Services are suitably qualified, competent, and appropriately certified for the activities being undertaken.
Compliance with all applicable environmental legislation and Council policies, including measures relating to climate change and low emission requirements.
Compliance with all statutory and regulatory requirements relevant to the Services.
Effective management of sub-contractors to ensure full compliance with all contractual obligations.
Further detail is set out in the Specification and associated tender documents.
III.2.3) Gwybodaeth am y staff a fydd yn gyfrifol am gyflawni’r contract
Rhwymedigaeth i nodi enwau a chymwysterau proffesiynol y staff a glustnodwyd i gyflawni’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
The procurement involves the establishment of a framework agreement with several operators.
Uchafswm nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith: 15
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
22/05/2026
Amser lleol: 15:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 7 (o’r dyddiad a nodwyd i dendr ddod i law)
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
22/05/2026
Amser lleol: 15:00
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
Amseriad amcangyfrifedig ar gyfer cyhoeddi hysbysiadau pellach:
48 months
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=829361.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will be required to deliver community benefits aligned to the Council’s strategic objectives, contributing to economic, social, and environmental wellbeing within the local area.
Community benefits will include, but are not limited to:
Employment and training opportunities, including apprenticeships and work placements for local residents;
Skills development initiatives to enhance employability and workforce capability;
Engagement with local communities, SMEs, and supported businesses;
Community engagement activities and support for local projects;
Promotion of equality, diversity, and social inclusion.
Tenderers will be required to outline how community benefits will be delivered, managed, and monitored, including clear implementation plans, measurable outcomes, and reporting arrangements to the Council.
(SC Ref:829361)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=829361
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Gweithdrefn adolygu
Gwybodaeth fanwl gywir am y terfyn(au) amser ar gyfer gweithdrefnau adolygu:
The contracting authority will comply with the Public Contracts (Scotland) Regulations 2015.
Any proceedings must be brought within the timescales set out in Regulation 88 of the Regulations.
Proceedings must be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
VI.5) Dyddiad anfon yr hysbysiad hwn
15/04/2026