Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Ffôn: +44 1620827827
E-bost: procurement@eastlothian.gov.uk
NUTS: UKM73
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.eastlothian.gov.uk
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Y math o awdurdod contractio
Asiantaeth/swyddfa genedlaethol neu ffederal
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
DPS Transport for Education, Social care and other transport requirements (East Lothian Council)
Cyfeirnod: ELC-26-0730
II.1.2) Prif god CPV
60112000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
East Lothian Council ("ELC") are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger requirements. Most of the transport will be within East Lothian area.
ELC is setting up a Dynamic Purchasing System ("DPS") to procure these contracts. A DPS is completely electronic system and is similar to a framework agreement but a key difference is that, unlike a framework agreement, suppliers can join a DPS at any time.
Contracts operated through this DPS can generally be undertaken by taxis, private hire cars, minibuses and buses, including the requirement for those of these vehicles to be capable of carrying passengers in wheelchairs.
The DPS will be split into the following categories:
-Category 1: MPVs (5-8 seats), including salon cars (4 seats).
-Category 2: MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)
-Category 3: Minibus (9-16 seats), including wheelchair accessible vehicles
-Category 4: Vehicles above 17 seats
Contracts under the DPS will be awarded following mini competitions.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 43 717 860.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
MPVs (5-8 seats), including salon cars (4 seats).
II.2.2) Cod(au) CPV ychwanegol
60120000
34114400
34121500
34121000
II.2.3) Man cyflawni
Cod NUTS:
UKM73
II.2.4) Disgrifiad o’r caffaeliad
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.
This Lot is for MPVs (5-8 seats) including salon cars (4 seats).
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 10
Price
/ Pwysoliad:
90
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 96
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 100
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Economic Operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Rhif y Lot 2
II.2.1) Teitl
MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)
II.2.2) Cod(au) CPV ychwanegol
34114400
34121000
34121500
60120000
II.2.3) Man cyflawni
Cod NUTS:
UKM73
II.2.4) Disgrifiad o’r caffaeliad
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.
This Lot is for MPVs- Wheelchair Accessible Vehicle (WAV)- (5-8 seats).
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 10
Price
/ Pwysoliad:
90
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 96
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 100
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Economic Operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Rhif y Lot 3
II.2.1) Teitl
Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity
II.2.2) Cod(au) CPV ychwanegol
60120000
34114400
34121000
34121500
II.2.3) Man cyflawni
Cod NUTS:
UKM73
II.2.4) Disgrifiad o’r caffaeliad
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.
This is is for Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 10
Price
/ Pwysoliad:
90
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 96
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 100
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Economic Operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Rhif y Lot 4
II.2.1) Teitl
Vehicles above 17 seats
II.2.2) Cod(au) CPV ychwanegol
60120000
34114400
34121000
34121500
II.2.3) Man cyflawni
Cod NUTS:
UKM73
II.2.4) Disgrifiad o’r caffaeliad
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.
This Lot is for Vehicles above 17 seats.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 10
Price
/ Pwysoliad:
90
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 96
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 100
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Economic Operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Tenderer(s) not in possession of one of the specified licences will not be given any further consideration.
The Tenderer must be any of the following:
i. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or
ii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982.
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
It is a requirement that the Operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.
Lefel(au) gofynnol y safonau sydd eu hangen:
- Employer’s Liability – in the sum of not less than 5GBP million in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employer's Liability (Compulsory Insurance) Act 1969.
- Public Liability – not less than 5GBP million for any one incident and unlimited in total, unless otherwise agreed by the Council in writing.
-Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire and reward purposes. Unlimited cover for third party death or bodily injury; and a minimum of 5 GBP million sterling for third party property damage per claim.
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
Vehicles Details Form to be completed
Lefel(au) gofynnol y safonau sydd eu hangen:
Vehicle plate names to demonstrate compliance with criteria III.1.1 and III.2.1
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.1) Gwybodaeth am broffesiwn penodol
PDim ond proffesiwn penodol all gymryd rhan : Ydy
Cyfeiriad at y ddeddf, rheoliad neu ddarpariaeth weinyddol berthnasol:
The Tenderer must be any of the following:
i. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or
ii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982.
III.2.2) Amodau perfformiad contractau
East Lothian Council Terms and Conditions apply.
III.2.3) Gwybodaeth am y staff a fydd yn gyfrifol am gyflawni’r contract
Rhwymedigaeth i nodi enwau a chymwysterau proffesiynol y staff a glustnodwyd i gyflawni’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
Mae’r caffaeliad yn golygu y caiff system brynu ddynamig ei sefydlu
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2026/S 000-020540
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
20/04/2034
Amser lleol: 12:00
IV.2.3) Dyddiad amcangyfrifedig ar gyfer anfon gwahoddiadau i dendro neu i gymryd rhan at yr ymgeiswyr a ddewiswyd
Dyddiad:
20/04/2034
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
Amseriad amcangyfrifedig ar gyfer cyhoeddi hysbysiadau pellach:
This is a recurring requirement for East Lothian Council. It is anticipated the renewal process will commence 9 months before the expiry
of this Dynamic Purchasing System in 2034
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
-It is a requirement of the contract that all individuals who will be engaged in the delivery of the contracts must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007.
-Bidders will also be subject to Police Scotland checks and comply with GDPR Data Regulations.
-Suppliers interested in this opportunity are invited to attend a free webinar event with the Supplier Development Programme.
Please note this is a live demonstration of how to bid for this contract using PCS-T.
The event is taking place online on 23rd April 2026, 10:30am-12:00pm.
To register, visit the following link:
https://www.sdpscotland.co.uk/events/aligned-tender-training-east-lothian-councils-transport-journeys-dps-2074/
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 31372. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Sub contracting is only allowed in limited circumstances to other operators on the DPS.
See the applicable Terms and Conditions of Contract for full details.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year.
(SC Ref:828906)
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Edinburgh Court
Edinburgh
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
17/04/2026