HYSBYSIAD O GONTRACT - CYFNODOLYN SWYDDOGOL

Adran I: Awdurdod Contractio

I.1)

Enw, Cyfeiriad a Phwynt(iau) Cyswllt

I.2)

Math o Awdurdod contractio a'i Brif Weithgaredd neu Weithgareddau

Gweinyddiaeth neu unrhyw awdurdod cenedlaethol neu ffederal arall, gan gynnwys eu hisadrannau rhanbarthol neu leol Asiantaeth/Swyddfa genedlaethol neu ffederal Awdurdod rhanbarthol neu leol Asiantaeth/Swyddfa ranbarthol neu leol Corff a lywodraethir gan gyfraith gyhoeddus Sefydliad/Asiantaeth Ewropeaidd neu Sefydliad Rhyngwladol

Gwasanaethau cyhoeddus cyffredinol Amddiffyn Trefn gyhoeddus a diogelwch Amgylchedd Materion economaidd ac ariannol Iechyd Tai ac amwynderau cymunedol Diogelwch cymdeithasol Hamdden, diwylliant a chrefydd Addysg

See all parties listed at paragraph II.2.1

Adran II: Amcan y Contract

II.1)

Disgrifiad

II.1.1)

Teitl a roddwyd i'r contract gan yr awdurdod contractio

II.1.2(a))

Math o gontract gwaith

Cyflawniad		Cynllun a chyflawniad
Cyflawniad, drwy ba fodd bynnag

II.1.2(b))

Math o gontract cyflenwadau

II.1.2(c))

Math o gontract gwasanaeth

II.1.2)

Prif safle neu leoliad y gwaith, man cyflawni neu berfformio

II.1.3)

Mae'r hysbysiad hwn yn ymwneud â

Contract cyhoeddus
Sefydlu System Brynu Ddeinamig
Sefydlu cytundeb fframwaith

II.1.4)

Gwybodaeth am gytundeb fframwaith (os yw'n berthnasol)

Cytundeb fframwaith gyda gweithredwr unigol
Cytundeb fframwaith gyda sawl gweithredwr

Nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith

Hyd y cytundeb fframwaith

Cyfiawnhad dros gytundeb fframwaith sy'n para am fwy na phedair blynedd

Economic operators shall note that the duration of the framework agreement shall be 4 years but that call-off contracts awarded pursuant to those framework agreements may last longer than the duration of the framework agreements.

Amcangyfrif o gyfanswm gwerth pryniannau yn ystod cyfnod llawn y cytundeb fframwaith

Amlder a gwerth y contractau a gaiff eu dyfarnu

II.1.5)

Disgrifiad byr o'r contract neu'r pryniant/pryniannau

The Contracting Authority is seeking expressions of interest from suitably resourced and experienced major works planned maintenance contractors across the United Kingdom.

The contracting authority is a registered provider of social housing. The Contracting Authority is one of the largest property management, development and regeneration companies in the UK.

Economic operators appointed pursuant to this procurement exercise will be teh contracting authorities primary contractors for a period of 4 years and the majority of works will be to maintain decency. Other works will include reinvestment and leaseholder works.

The framework contracts will each be in the form of a term partnering contract based on the ACA Standard Form of Contract for Term Partnering 2005 (updated 2008), under which work will be called off in packages using an enhanced order process. In support of this, all economic operators appointed pursuant to this procurement will become parties to a Strategic Alliancing Agreement aimed at the furtherance of the Contracting Authorities aims in procuring these works.

In particular, the appointed economic operators will be contractually obliged to

1 Make use of commodity supply agreements pre-procured by the Contracting Authority (details of which will be set out in the Contract Documents), and not use alternate suppliers unless specifically authorised by the Contracting Authority;

2 Assist with any consultations the Contracting Authority is obliged to undertake (whether by reason of legislation or their internal procedures) with their tenants and any other party(ies);

3 Follow the access procedure(s) established by the Contracting Authority;

4 Provide updates to data capture and notify of any concerning circumstances;

5 Attend and participate as required in meetings of the Contracting Authority, the other economic operators appointed pursuant to this procurement (and any other party identified by the Contracting Authority); and

6 Comply with social value obligations including employment and training objectives.

Works will be required to a number of elements including bathrooms, electrical, heating, kitchen, external, windows and doors.

For the purpose of this procurement this opportunity has been diovided into 7 regional Lots.

which are

1 North East

2 North West

3 Yorkshire and Midlands

4 Milton Keynes, North London and Thames Gateway

5 South West

6 South East

and optional (time related) Lot

7 East Anglia, Essex and Cambridge

Economic operators may submit expressions of interest for 1 or more lots.

The Contracting Authority wishes to establish a strategic alliancing agreement (to be entered into by the Contracting Authority and all economic operators appointed pursuant to this procurement exercise) for the long term viability of these framework agreements. A strategic alliancing agreement will be used in order to establish a steering group to provide a forum for the Contracting Authority and all economic operators appointed to work together for the benefit of the Contracting Authority, share best practice, make best use of innovative technology, increase productivity and develop a cohesive strategy.

II.1.6)

Geirfa Gaffael Gyffredin (CPV)

II.1.7)

Contract wedi'i gwmpasu gan Gytundeb Caffael y Llywodraeth (GPA)

II.1.8)

Rhannu'n lotiau

un lot yn unig

un lot neu fwy

pob lot

II.1.9)

A gaiff cynigion amrywiadol eu derbyn?

II.2)

Maint neu Gwmpas y Contract

II.2.1)

Cyfanswm maint neu gwmpas

II.2.2)

Opsiynau

Amserlen dros dro ar gyfer defnyddio'r opsiynau hyn

Nifer yr adnewyddiadau posibl

Yn achos contractau cyflenwadau neu wasanaethau adnewyddadwy, amserlen amcangyfrifedig ar gyfer contractau dilynol

II.3)

Hyd y contract neu derfyn amser ar gyfer ei gwblhau

Adran III: Gwybodaeth Gyfreithiol, Economaidd, Ariannol a Thechnegol

III.1)

Amodau sy'n Ymwneud â'r Contract

III.1.1)

Adneuon a gwarantau sydd eu hangen

Details of deposits and guarantees required by the Contracting Authority will be set out in the Contract Documents

III.1.2)

Prif Delerau ariannu a thalu a/neu gyfeiriad at y darpariaethau perthnasol

Terms of financial and payment arrangements will be set out in the Contract Documents

III.1.3)

Y ffurf gyfreithiol i'w chymryd gan y grŵp o gyflenwyr, contractwyr neu ddarparwyr gwasanaeth y caiff y contract ei ddyfarnu iddo

Joint and several liability

III.1.4)

Amodau penodol eraill y mae perfformiad y contract yn ddarostyngedig iddynt

Under the contract the appointed economic operator and its supply chain will be required to actively participate in the achievement of social, community and/or environmental policy objectives relating to recruitment and training, community benefits and supply chain initiatives which are relevant and proportionate to this contract. Accordingly the contract performance conditions may relate in particular to social ,community and environmental considerations. Other conditions of the contract with which the successful company will be required to comply will be set out in the tender documentation.

III.2)

Amodau ar gyfer Cymryd Rhan

III.2.1)

Sefyllfa bersonol gweithredwyr economaidd, gan gynnwys gofynion sy'n ymwneud â chofrestru ar gofrestrau proffesiynol neu fasnach

Applicants will be required to complete a prequalification questionnaire (PQQ), including requirements relating to personal situation of economic operators and necessary enrolment on professional or trade registers as set out in the PQQ and Public Contracts Regulations 2006.

This would include CHAS registration (or other equivalent SSIP) or the agreement to have such registration in place should you be successfully appointed to any framework and before any contracts are issued.

III.2.2)

Capasiti economaidd ac ariannol

III.2.3)

Capasiti technegol

III.2.4)

Contractau sydd wedi'u cadw

Mae'r contract wedi'i gyfyngu i weithdai gwarchodol
Mae gweithrediad y contract wedi'i gyfyngu i'r fframwaith o raglenni cyflogaeth warchodol

III.3)

Amodau sy'n Benodol i Gontractau Gwasanaeth

III.3.1)

A gaiff y gwaith o ddarparu'r gwasanaeth ei gadw ar gyfer proffesiwn penodol?

III.3.2)

A fydd yn ofynnol i endidau cyfreithiol nodi enwau a chymwysterau proffesiynol y personél a fydd yn gyfrifol am ddarparu'r gwasanaeth?

Adran IV: Gweithdrefn

IV.1)

Math o Weithdrefn

Agored		Cyfyngedig
Cyfyngedig - cyflym		Wedi'i negodi
Wedi'i negodi - cyflym		Deialog cystadleuol

Cyfiawnhad dros ddewis gweithdrefn gyflym

IV.1.1)

A yw ymgeiswyr wedi'u dewis eisoes?

IV.1.2)

Cyfyngiadau ar nifer y gweithredwyr a gaiff eu gwahodd i dendro neu gymryd rhan

Meini prawf gwrthrychol ar gyfer dewis nifer cyfyngedig o ymgeiswyr

The above figure of 6 is the number for each regional Lot that will be taken through to Invitation to Tender Stage.

This is in line with minimum requirements of 5 per European Procurement Regulations.

IV.1.3)

Lleihau nifer y gweithredwyr yn ystod y broses negodi neu'r deialog

Defnyddio gweithdrefn fesul cam er mwyn lleihau'n raddol nifer y datrysiadau i'w trafod neu'r tendrau i'w negodi

IV.2)

Meini Prawf Dyfarnu

IV.2.2)

Defnyddir arwerthiant electronig

IV.3 Gwybodaeth Weinyddol

IV.3.1)

Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

IV.3.2)

Cyhoeddiad(au) blaenorol sy'n ymwneud â'r un contract

Hysbysiad Gwybodaeth Ymlaen Llaw
Hysbysiad o Broffil Prynwr

Cyhoeddiadau blaenorol eraill

IV.3.3)

Amodau ar gyfer cael manylebau a dogfennau ychwanegol

IV.3.4)

Terfyn amser ar gyfer derbyn tendrau neu geisiadau i gymryd rhan

IV.3.5)

Dyddiad yr anfonwyd y gwahoddiadau i dendro neu'r gwahoddiadau i gymryd rhan at ymgeiswyr a ddewiswyd

IV.3.6)

Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

IV.3.7)

Isafswm y cyfnod y mae'n rhaid i'r cynigiwr gadw'r tendr 

IV.3.8)

Amodau ar gyfer agor tendrau

Adran VI: Gwybodaeth Arall

VI.1)

Nodwch a yw'r broses gaffael hon yn digwydd yn rheolaidd a rhowch Amcangyfrif o pryd y caiff hysbysiadau pellach eu cyhoeddi

VI.2)

A yw'r contract yn ymwneud â Phrosiect/Rhaglen a ariennir gan Gronfeydd Cymunedol?

VI.3)

Gwybodaeth Ychwanegol

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Expressions of interest and requests for additional information and access to the pre qualification documents should be emailed to purchasing@placesforpeople.co.uk before midday on 23.8.2013.

Please title your email 'Major Works' and provide the following contact details: company name, contact name, telephone, email address and postal address.

Applicants will then receive a login to Ariba Sourcing and will be able to view and download pre qualification documents, additional information and submit pre qualification questionnaire responses.

Pre qualification responses should be submitted online using Ariba Sourcing no later than midday on 30.8.2013.

Applicants should allow plenty of time to complete and submit there response by the deadline.

Please note that Ariba Sourcing will be unavailable during the hours 16:00 to 18:00 UK time during weekdays to enable new expressions of interest to be set up and provided with their login details.

Applicants should provide their username if they already have a profile for Ariba Sourcing.

Please note: Fully completed and returned pre-qualification questionnaires will be used to select those firms invited to the next stage of the process. There is no guarantee that any organisation will be awarded services under the framework agreement and the Contracting Authority reserves the right not to award part or part of the services only.

It is intended that this Framework Agreement will be capable of being used by other contracting authorities in the United Kingdom. This procurement is being undertaken by the Contracting Authority for itself and as lead authority for the benefit of other organisations set out in paragraph II.2.1 (as referred to in Annex A) (without any obligation for them to participate) of the OJEU notice (and any successor body of any of the organisations listed).

VI.4)

Gweithdrefnau ar gyfer apelio

VI.4.1)

Corff sy'n gyfrifol am y gweithdrefnau apelio

Corff sy'n gyfrifol am y gweithdrefnau cyfryngu

VI.4.2)

Cyflwyno apeliadau
Gwybodaeth fanwl gywir am y dyddiad(au) cau ar gyfer cyflwyno apeliadau:

VI.4.3)

Gwasanaeth y gellir cael gwybodaeth ynglŷn â chyflwyno apeliadau oddi wrtho

VI.5)

Dyddiad yr anfonwyd yr Hysbysiad hwn

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 1 is for the North East of England being the administrative areas of Northumberland, Tyne & Wear, County Durham and the Northern portion of North Yorkshire. This Lot accounts for an estimated 20.3% of the total value of works pursuant to this procurement.

Work is estimated to be required at 2702 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work isestimated to be required at 2702 properties accounting for an estimated 20.3% of the total work under decency.

Additional works may be required for block investment and leaseholder works or for any other additional work as called off

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 2 is for the North West of England being primarily the administrative areas of Cumbria, Lancashire and Cheshire.This Lot accounts for an estimated 33.3% of the total value of works pursuant to the procurement.

Work is estimated to be required at 4299 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work is estimated to be required at 4299 properties accounting for an estimated 33.3% of the total work under decency.

Additional works may be required for block investment and leaseholder works or for any other additional works as called off.

The range of works for this lot is 25,274,700GBP to 26,640,000GBP. The internal DLO may be allocated up to 15% of the work which may reduce the lower range to 21,479,700.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 3 is for the Yorkshire and Midlands being primarily the administrative areas of Yorkshire, Derbyshire, Nottinghamshire, Lincolnshire and Leicestershire regions of England. This Lot accounts for an estimated 20.2% of the total value of works pursuant to this procurement.

Work will be required at an estimated 2415 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work is estimated to be required at 2415 properties accounting for an estimated 20.2% of the total work under decency.

Additional works may be required for block investment and leaseholder works or for any other additional work as called off.

The range of works for this lot is 15,331,800GBP to 16,160,000. The internal DLO may be allocated up to 15% of the work which may reduce the lower range to13,036,800.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 4 is for the Milton Keynes, North London and Thames Gateway regions of England. including Northamptonshire, Buckinghamshire and Kent This Lot accounts for an estimated 12.7% of works pursuant to this procurement.

Work is estimated to be be required at 1493 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work is estimated to be required at 1493 properties accounting for an estimated 12.7% of the total work under decency.

Additional works may be required for block investment and leaseholder works or for any additional work as called off.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 5 is for South West England. including Gloucestershire, Bristol, Wiltshire and Somerset. This Lot accounts foran estimated 6.1% of the total value of works pursuant to this procurement.

Work is estimated to be required at 739 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work is estimated to be required at 739 properties accounting for an estimated 6.1% of the total work under decency.

Additional works may be required for block investment and leaseholder works or for any additional work as called off.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 6 is for South East England being the administrative areas of East and West Sussex,Surrey and Hampshire. This Lot accounts for an estimated 7.4% of the total value of works pursuant to this procurement.

Work is estimated to be be required at 1167 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work is estimated to be required at 1167 properties accounting for an estimated 7.4% of the total work under decency.

Additional works may be required for block investment and leaseholder works and for any additional work as called off

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Lot 7 is currently as required by Cotman Housing Limited for the contracting authorities stock in East Anglia, parts of Essex and Cambridge for years 2,3 and 4 of the contract.

Work will potentially be required at 1466 properties

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

Work potentially will be required at 1466 properties

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

Please note: the monetary amounts stated here are based on the allocation of the planned works programme by the Contracting Authority. As the frameworks are open to other contracting authorities, pursuant to the details stated in paragraph II.2.1, allocation of the estimated remaining capacity in the total value listed at section II.1.4 is not clear at this stage and the maximum value stated here has the potential to be increased accordingly

This Lot is a potential Lot and for the avoidance of doubt there is no obligation on the part of the contracting authority to call off any works under the contract awarded under this Lot nor shall there be any expected on the part of the economic operator appointed under this Lot that any such work shall be called off.