Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
The Police and Crime Commissioner for Kent
Kent Police HQ
Maidstone
ME15 9BZ
UK
Person cyswllt: Claire Ward
Ffôn: +44 14743663650
E-bost: procurement.services@kent.essex.pnn.police.uk
NUTS: UK
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.kent.police.uk
I.2) Caffael ar y cyd
Caiff y contract ei ddyfarnu gan gorff prynu canolog
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://kentpolice-essexpolice.bravosolution.co.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://kentpolice-essexpolice.bravosolution.co.uk
Rhaid anfon tendrau neu geisiadau i gymryd rhan i'r cyfeiriad uchod:
I.4) Y math o awdurdod contractio
Corff a lywodraethir gan gyfraith gyhoeddus
I.5) Prif weithgaredd
Trefn a diogelwch cyhoeddus
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Supply and Distribution of Ambient Meals, In-Cup Drinks and Related Items
Cyfeirnod: 2017/084
II.1.2) Prif god CPV
15000000
II.1.3) Y math o gontract
Cyflenwadau
II.1.4) Disgrifiad byr
The procurement of a framework agreement (the “Framework Agreement”) with one supplier for the supply and distribution of Ambient Meals, In-Cup Drinks and related items to the Contracting Authority and the other police forces for use in police custody units where required.
The Contracting Authority wishes to make the Framework Agreement available to itself and 42 other Participating Bodies. The term of the Framework Agreement will be for 4 years.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 10 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
15613310
15860000
15894200
15894300
15894400
15982000
39222100
II.2.3) Man cyflawni
Cod NUTS:
UK
Prif safle neu fan cyflawni:
The goods will need to be delivered to various police forces and multiple sites across the UK but the goods do not need to be made in or distributed from a particular location
II.2.4) Disgrifiad o’r caffaeliad
This procurement is of a framework agreement with one supplier by the Contracting Authority for the supply and distribution of Ambient Meals, In-Cup Drinks and Related Items to the Contracting Authority and the other Participating Bodies (as detailed below) for use in police custody units. Accordingly, it is the intention that all the Participating Bodies should be able to rely on this procurement to purchase such goods without the need for any further procurement process. Full details of the exact goods required appear in the procurement documents, as well as details of the mechanisms to be used by the Participating Bodies to place orders for the goods under the Framework Agreement.
Ambient meals must be suitable for storage without the use of refrigerators or freezers and must have a minimum shelf life of twelve (12) month's from the time of delivery. All meals must be pre-cooked and individually prepared in containers suitable for reheating by microwave.
Meals required under the Framework Agreement shall be suitable for a range of dietary, cultural and religious requirements such as Vegan, Vegetarian, Halal, Gluten Free, Lactose Free and Nut Free.
The Framework Agreement also requires the supply of in-cup drinks, snack options, ambient sides, breakfast items and other related items all as detailed more fully in the procurement documents. It is a key requirement that all items are suitable for use in a custody environment.
The 36 Participating Bodies which have expressed an interest in using the Framework Agreement immediately are responsible for policing the following geographical areas:
— Avon and Somerset,
— Bedfordshire,
— Cambridgeshire,
— Cheshire, Cleveland,
— Cumbria, Derbyshire,
— Devon and Cornwall,
— Dorset,
— Durham,
— Essex,
— Gloucestershire,
— Greater Manchester,
— Hampshire,
— Hertfordshire,
— Humberside,
— Lancashire,
— Leicestershire,
— Merseyside,
— North Yorkshire,
— Northamptonshire,
— Northumbria,
— Nottinghamshire,
— South Yorkshire,
— Staffordshire,
— Thames Valley,
— Warwickshire,
— West Mercia,
— West Midlands,
— West Yorkshire,
— Wiltshire,
— Scotland,
— Dyfed-Powys,
— Gwent,
— North Wales and South Wales.
The 6 Participating Bodies who have expressed a desire to have access to the Framework Agreement during its term police the following geographical areas (or are commonly known by the names listed):
— City of London Police,
— British Transport Police,
— Police Service Northern Ireland,
— Surrey,
— Sussex and The Metropolitan Police.
The full contracting names of all the Participating Bodies are set out in Appendix 3 of the draft ITPN. All of the Participating Bodies are Police Forces.
For this tender, the Kent Police Bravo Solution e-tendering portal will be used to coordinate the compilation, distribution and receipt of tenders electronically.
No guarantee of warranty is given as to the nature of volume, if any, of the goods or call-offs, if under the Framework Agreement. It is currently envisaged, though not guaranteed at this stage, that Kent, Essex and 35 other Forces will start to use the Framework Agreement for their requirements once the Framework Agreement is in place.
The term of the Framework Agreement will be for 4 years.
It is not envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will apply to this Framework Agreement. Interested parties should see the further information provided in the procurement documents.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 10 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 6
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Tenderers will be required to complete a Suitability assessment which the The Police and Crime Commissioner for Kent will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet the Police and Crime Commissioner for Kent' minimum requirements. This will include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable). Tenderers instructions on how to express interest in this Tender:
1) Register your company on the eSourcing portal (this is only required once): Browse to the eSourcing Portal: https://kentpolice-essexpolice.bravosolution.co.uk and click the link to register, accept the terms and conditions and click “continue”, enter your correct business and user details, note the username you chose and click “Save” when complete, you will shortly receive an email with your unique password (please keep this secure);
2) Express an Interest in the tender: Login to the portal with the username/password, click the “PQQs/ITTs Open To All Suppliers” link. (These are Suitability Assessment documents or Invitations to Tender open to any registered supplier), click on the relevant PQQ/ITT to access the content, click the “Express Interest” button in the “Actions” box on the left-hand side of the page, this will move the PQQ/ITT into your “My PQQs/My ITTs” Page. (This is a secure area reserved for your projects only), you can now access any attachments by clicking the “settings and buyer attachments” in the “Actions” box;
3) Responding to the tender: You can now choose to “Reply” or “Reject” (please give a reason if rejecting), you can now use the “Messages” function to communicate with the buyer and seek any clarification, note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT, there may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page, If you require any further assistance please consult the on-line help or contact the eTendering helpdesk.
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
A copy of the draft framework agreement contract and associated contractual documentation form part of the procurement documents available.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gystadleuol gyda negodi
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
Mae'r broses gaffael yn golygu sefydlu cytundeb fframwaith gydag un gweithredwr.
IV.1.4) Gwybodaeth am leihau nifer yr atebion neu’r tendrwyr yn ystod negodiad neu ddeialog
Troi at weithdrefn fesul cam er mwyn mynd ati’n raddol i leihau nifer yr atebion i’w trafod neu’r tendrau i’w negodi
IV.1.5) Gwybodaeth am negodi
Ceidw’r awdurdod contractio yr hawl i ddyfarnu’r contract ar sail y tendrau gwreiddiol heb gynnal negodiadau
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
03/09/2018
Amser lleol: 12:00
IV.2.3) Dyddiad amcangyfrifedig ar gyfer anfon gwahoddiadau i dendro neu i gymryd rhan at yr ymgeiswyr a ddewiswyd
Dyddiad:
07/09/2018
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 3 (o’r dyddiad a nodwyd i dendr ddod i law)
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
The High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
The High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
The High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
03/08/2018