Hysbysiad gwybodaeth ymlaen llaw
Nod yr hysbysiad hwn yw cwtogi’r terfynau amser i dendrau ddod i law
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Books Council of Wales
Castell Brychan, Aberystwyth
Ceredigion
SY23 2JB
UK
Person cyswllt: Mererid Boswell
Ffôn: +44 1970629544
E-bost: mererid.boswell@books.wales
Ffacs: +44 1970625385
NUTS: UKL
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.llyfrau.cymru
Cyfeiriad proffil y prynwr: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0798
I.3) Cyfathrebu
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan i'r cyfeiriad uchod:
I.4) Y math o awdurdod contractio
Arall: Registered Charity
I.5) Prif weithgaredd
Addysg
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Enterprise Resource Planning System including E-Commerce Platform
II.1.2) Prif god CPV
48451000
II.1.3) Y math o gontract
Cyflenwadau
II.1.4) Disgrifiad byr
The Books Council of Wales is looking to replace a number of current IT systems with either a comprehensive ERP system or a core ERP system interfacing with separate modules or systems. The Books Council has a book wholesale and distribution business with a turnover of 2.7m GBP per annum and employs 15 staff. Prior knowledge of book distribution will be a key requirement. ICT is outsourced, but an ICT Project manager will be appointed to oversee this project.
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
72000000
48100000
48190000
48000000
II.2.3) Man cyflawni
Cod NUTS:
UKL1
Prif safle neu fan cyflawni:
Aberystwyth
II.2.4) Disgrifiad o’r caffaeliad
The Books Council of Wales is a registered charity, set up over 50 years ago to ensure that Welsh books or books of Welsh content are distributed effectively. After a period of growth, it acts as a distributor to some publishers, and as a Welsh wholesaler to other publishers. The distribution business has a net turnover of 2.7m GBP per annum and employs 15 members of staff.
The current system was introduced in 1996, and several developments over the period has meant a complex relationship with other bespoke products including ONIX feeds, EDI ordering, finance system, order to cash, title database, customer database and the e-commerce platform.
The Books Council of Wales is looking to replace a number of current IT systems with either a comprehensive ERP system or a core ERP system interfacing with separate modules or systems, and are open to variant bids on the best way of achieving this outcome. Preference would be given to systems which provide a Warehouse Management System and Order Replenishment systems.
The contract will be awarded for an initial term of 10 years with the option to extend the contract up to 10 further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Organisations should be aware that due to the nature of the services provided, any contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.3) Dyddiad amcangyfrifedig ar gyfer cyhoeddi’r hysbysiad contract:
20/12/2019
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.3) Gwybodaeth am y staff a fydd yn gyfrifol am gyflawni’r contract
Rhwymedigaeth i nodi enwau a chymwysterau proffesiynol y staff a glustnodwyd i gyflawni’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Na
IV.2) Gwybodaeth weinyddol
IV.2.5) Dyddiad a drefnwyd ar gyfer dechrau gweithdrefnau dyfarnu
14/02/2020
Section VI: Gwybodaeth ategol
VI.3) Gwybodaeth ychwanegol
It is imperative that all systems support the Welsh language and the extended Welsh character set. The core software can be in English, but all external communication must be in both Welsh and English. Text fields must support Welsh (and offer spelling corrections) as well as supporting characters. Certain fields may need to be completed in both Welsh and English (e.g. title descriptions) and reports must have the option for Welsh and/or English headings.
All websites must fully support Welsh. See www.gwales.com where users can select the Welsh or English version. Customers can further select whether correspondence is to be in Welsh or English and all emails and other communications must fully support Welsh.
All portals must also support both languages.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=98407.
(WA Ref:98407)
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Books Council of Wales
Castell Brychan, Aberystwyth
Ceredigion
SY23 2JB
UK
Ffôn: +44 1970629544
E-bost: mererid.boswell@books.wales
Ffacs: +44 1970625385
Cyfeiriad(au) rhyngrwyd
URL: www.llyfrau.cymru
VI.5) Dyddiad anfon yr hysbysiad hwn
19/12/2019