Cwmpas
Cyfeirnod caffael
CCBC/PS2931/25/JT
Disgrifiad caffael
Caerphilly CBC (“the Council”) are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.
The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).
The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.
Prif gategori
Gwasanaethau
Cyfanswm gwerth (amcangyfrif, heb gynnwys TAW)
3000000 GBP to 3000000GBP
Dyddiadau contract (amcangyfrif)
01 Ebrill 2027, 00:00yb to 31 Mawrth 2032, 23:59yh
Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 31 Mawrth 2037
Awdurdod contractio
Caerphilly County Borough Council
Cofrestr adnabod:
Cyfeiriad 1: Penallta House, Tredomen Park
Tref/Dinas: Hengoed
Côd post: CF82 7PG
Gwlad: United Kingdom
Gwefan: www.caerphilly.gov.uk
Rhif y Sefydliad Caffael Cyhoeddus: PWHP-2369-JPYL
Enw cyswllt: Jessica Thomas
Ebost: thomaj11@caerphilly.gov.uk
Math o sefydliad: Awdurdod cyhoeddus - llywodraeth is-ganolog
Rheoliadau datganoledig sy'n berthnasol: Cymru
Gweithdrefn
Math o weithdrefn
Competitive flexible procedure
A yw cyfanswm y gwerth uwchlaw'r trothwy?
Uwchben y trothwy
Cytundebau masnach
Cytundeb Caffael y Llywodraeth (GPA)
Lotiau
Wedi'i rannu'n 1 lot
Rhif lot: 1
Dosbarthiadau CPV
- 31711310 - System ar gyfer cofnodi presenoldeb
- 72000000 - Gwasanaethau TG: ymgynghori, datblygu meddalwedd, y Rhyngrwyd a chymorth
Gwerth lot (amcangyfrif)
3000000 GBP Heb gynnwys TAW
3600000 GBP Gan gynnwys TAW
Cynaladwyedd
Busnesau bach a chanolig (BBaCh)
Dyddiad cychwyn y contract (amcangyfrif)
01 Ebrill 2027, 00:00yb
Dyddiad diwedd y contract (amcangyfrif)
31 Mawrth 2032, 23:59yh
Dyddiad gorffen yr estyniad (amcangyfrif)
31 Mawrth 2037, 23:59yh
A ellir ymestyn y contract?
Oes
Disgrifiad o estyniadau
The contract shall be for a period of five years with an option to extend for a further period of up to 60 months renewable on a yearly or two yearly basis.
Ydy'r lot yn cynnwys opsiynau?
Oes
Disgrifiad o'r opsiynau
The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.
Cyfranogiad
Amodau cymryd rhan
Information on Legal Capacity questions can be found in section 10 - WPSQ - Part 3A - Legal Capacity and Section 11 - Contractor Information Governance Due Diligence of the questions tab in the Proactis eTendering portal.
Amodau cymryd rhan
Information on Technical Ability questions can be found in section 12- WPSQ - Part 3A - Technical Ability of the questions tab in the Proactis eTendering portal.
Meini prawf dyfarnu
Math: quality
Enw
Quality Questions
Disgrifiad
Response to quality questions set out in the Proactis eTendering System
Pwysiad: 30.00
Math o bwysoli: percentageExact
Math: price
Enw
Price
Disgrifiad
Total cost of providing the solution as per the pricing schedule
Pwysiad: 30.00
Math o bwysoli: percentageExact
Math: quality
Enw
System Demonstration
Disgrifiad
The top four scoring bidders (based on quality questions and price) will be invited to a system demonstration. The questions can be found in the Proactis eTendering system.
Pwysiad: 40.00
Math o bwysoli: percentageExact
Dyddiad cau ar gyfer cyflwyno tendr
21 Ionawr 2026, 12:00yh
Dyddiad cau ar gyfer yr ymchwiliad
13 Ionawr 2026, 12:00yh
Dyddiad dyfarnu'r contract
27 Mawrth 2026, 23:59yh
Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig
All tenders must be submitted through the Proactis eTendering System, link provided below:https://supplierlive.proactisp2p.com/Account/Login
A ellir cyflwyno tendrau yn electronig?
Oes
Ai caffaeliad cylchol yw hwn?
Nac ydw
Dyddiad cyhoeddi’r hysbysiad tendro nesaf (amcangyfrif)
01 Mawrth 2035, 23:59yh
Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno
Dyddiad cau ar gyfer cyflwyno tendr
21 Ionawr 2026, 12:00yh
Dyddiad cau ar gyfer yr ymchwiliad
13 Ionawr 2026, 12:00yh
Dyddiad dyfarnu'r contract
27 Mawrth 2026, 23:59yh
Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig
All tenders must be submitted through the Proactis eTendering System, link provided below:https://supplierlive.proactisp2p.com/Account/Login
A ellir cyflwyno tendrau yn electronig?
Oes
Ai caffaeliad cylchol yw hwn?
Nac ydw
Dyddiad cyhoeddi’r hysbysiad tendro nesaf (amcangyfrif)
01 Mawrth 2035, 23:59yh
Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno
Math o ddogfen
Dogfennau bidio
Math o ddogfen
The documentation can be found in the Proactis eTendering portal, link provided below:
https://supplierlive.proactisp2p.com/Account/Login
Math o ddogfen
Gwrthdaro buddiannau