Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Person cyswllt: Will Anderson
Ffôn: +44 1313707455
E-bost: cpt@hanover.scot
NUTS: UKM
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.hanover.scot
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Caffael ar y cyd
Caiff y contract ei ddyfarnu gan gorff prynu canolog
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.publiccontractsscotland.gov.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
www.publiccontractsscotland.gov.uk
Mae cyfathrebu electronig yn gofyn am ddefnyddio offer a dyfeisiau nad ydynt ar gael yn gyffredinol. Mae mynediad uniongyrchol anghyfgyfyngiedig a llawn i'r offer a dyfeisiau hyn yn bosibl, yn rhad ac am ddim, yn:
www.publiccontractsscotland.gov.uk
I.4) Y math o awdurdod contractio
Corff a lywodraethir gan gyfraith gyhoeddus
I.5) Prif weithgaredd
Tai ac amwynderau cymunedol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
CR-H0434 Provision and Installation of Floor Coverings Contract 2020-24
Cyfeirnod: CR-H0434
II.1.2) Prif god CPV
44112200
II.1.3) Y math o gontract
Cyflenwadau
II.1.4) Disgrifiad byr
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 935 700.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
East Area
II.2.2) Cod(au) CPV ychwanegol
44112200
II.2.3) Man cyflawni
Cod NUTS:
UKM7
Prif safle neu fan cyflawni:
As listed in Appendix 1 (Doc 1).
II.2.4) Disgrifiad o’r caffaeliad
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Understand contract requirements
/ Pwysoliad: 30 %
Maes prawf ansawdd: Customer service
/ Pwysoliad: 20 %
Maes prawf ansawdd: Corporate social responsibility
/ Pwysoliad: 10 %
Maen prawf cost: Ultimate cost
/ Pwysoliad: 40 %
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 935 700.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/05/2020
Diwedd:
30/04/2021
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The service will be required from 1.5.2020 and be for 1 year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30.4.2024.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots. Note: any subcontractors would have to submit an individual ESPD per contractor.
Rhif y Lot 2
II.2.1) Teitl
North Area
II.2.2) Cod(au) CPV ychwanegol
44112200
II.2.3) Man cyflawni
Cod NUTS:
UKM5
Prif safle neu fan cyflawni:
As listed in Appendix 1 Geographic Lots — Doc 1.
II.2.4) Disgrifiad o’r caffaeliad
Requirement
Supply, deliver and install flooring to internal areas as instructed.
Provision of quarterly spend reports by development and by product category.
Provision of price and product updates.
Deliveries and fittings by pre-arrangement – on-site staff are available during certain ‘core’ hours only which vary depending on the number of units within each development.
Tenant consultation must be carried out, when choosing flooring. Provision of reasonable sized samples to allow tenant consultation for each project when choosing flooring. Liaison with development managers is required to facilitate this.
Provision of a reverse logistics approach for removal of old flooring and its disposal or recycling in accordance with the appropriate environmental regulations and legislation.
Provision of a nominated point of contact to provide a support link between development and supplier to deal with order or delivery anomalies as they occur.
Provision of customer satisfaction surveys to capture feedback of the service from both a staff and tenant perspective.
Provision of storage capacity of orders pre-delivery.
Provision of a flooring repairs service
Attendance at regular contract and service delivery review meetings to be held at Hanover’s head office in Edinburgh.
Carry out any repairs or preparation required to sub floor before the laying of new flooring. This includes but is not restricted to screed or fitting a base plywood floor as appropriate and identified in the site survey.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Understand contract requirements
/ Pwysoliad: 30 %
Maes prawf ansawdd: Customer service
/ Pwysoliad: 20 %
Maes prawf ansawdd: Corporate social responsibility
/ Pwysoliad: 10 %
Maen prawf cost: Ultimate cost
/ Pwysoliad: 40 %
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 935 700.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/05/2020
Diwedd:
30/04/2021
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The service will be required from 1.5.2020 and be for 1 year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30.4.2024.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor.
Rhif y Lot 3
II.2.1) Teitl
CR-H0434 — Provision and Installation of Floor Coverings 2020-24
II.2.2) Cod(au) CPV ychwanegol
44112200
II.2.3) Man cyflawni
Cod NUTS:
UKM8
Prif safle neu fan cyflawni:
A per listed in Appendix 1 Geographical lots — Doc 1.
II.2.4) Disgrifiad o’r caffaeliad
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Understand contract requirements
/ Pwysoliad: 30 %
Maes prawf ansawdd: Customer service
/ Pwysoliad: 20 %
Maes prawf ansawdd: Corporate social responsibility
/ Pwysoliad: 10 %
Maen prawf cost: Ultimate cost
/ Pwysoliad: 40 %
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 935 700.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/05/2020
Diwedd:
30/04/2021
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
13. The service will be required from 1.5.2020 and be for 1 year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30.4.2024.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots. Note: any subcontractors would have to submit an individual ESPD per contractor.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Hanover (Scotland) Housing Association requires the design, supply, delivery and installation of flooring for the communal areas of our rented developments. This includes all communal areas as instructed. The service will include:
— interior design – offering advice on colour and style,
— site survey and measurement,
— quotations provided quickly and in a clear format that includes all costs inclusive of VAT,
— flooring selection process,
— final installation,
— removal and safe and ethical disposal of any packaging materials from site,
— remove all old replaced flooring from site and dispose of this safely and ethically,
— all flooring materials must be from sustainable sources and evidence provided by appropriate documentation,
— in some instances channelling of solid floors may be required prior to screeding or flooring being placed in-situ, this will be for the installation of structured wiring.
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
Should you be chosen as the successful tenderer, the basis of appointment will be by a formal contract (SMWC). Hanover shall conduct a formal review of contractor performance after each year. The review will measure the contractor’s performance against agreed key performance indicators (KPIs) which may involve customer satisfaction and sustainability.
If the contractor’s performance against these agreed KPI’s is deemed by Hanover to be consistently negative and poor, the contractor will receive 3 months notice, of Hanover’s intention to terminate the contract without prejudice.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2016/S 213-387685
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
25/03/2020
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Rhaid i’r tendr fod yn ddilys tan:
30/04/2020
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
01/04/2020
Amser lleol: 12:00
Place:
PCS Portal.
Gwybodaeth am bersonau awdurdodedig a'r weithdrefn agor:
Irene Saunders — BIM
Will Anderson — PM
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
Checklist
34) In order to allow Hanover (Scotland) housing association to fully evaluate completed tenders, tenderers are advised to ensure that their responses include all of the following information:
34.1) ESPD completed in full
34.2) Schedule 1 – Fully completed invitation to tender (ITT) document including:
Criterion A: ultimate cost — fully completed pricing schedule and FOT: ultimate cost;
Criterion B: Statement outlining response to award criterion B: understanding contract requirements – note that response must be limited to 3 No A4 pages;
Criterion C: Statement outlining response to award criterion C: customer service – note that response must be limited to 3 No A4 pages;
Criterion D: Statement outlining response to award criterion D: corporate social responsibility – note that response must be limited to 2 No A4 pages.
34.3) Schedule 2: signed statement of compliance or ability to comply with the specifications, scope of requirements and terms and conditions as set out in this document;
34.4) Schedule 3: fully completed parent company guarantee (if applicable);
34.5) Schedule 4: fully completed freedom of information request (if applicable);
34.6) Schedule 5: non-collusion certificate;
34.7) Schedule 6: conflict of interest;
34.8) Schedule 7: anti-corruption;
34.9) Schedule 8: declaration regarding statutory terms for all workers.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=615828.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:615828).
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Edinburgh Sheriff Court/Sheriff Court House
27 Chamber Street
Edinburgh
EH1 1LB
UK
Ffôn: +44 1312252525
VI.5) Dyddiad anfon yr hysbysiad hwn
24/02/2020