Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
EFFICIENCY EAST MIDLANDS LIMITED
07762614
Unit 3, Maises Way
Alfreton
DE55 2DS
UK
Person cyswllt: Roger Martin
Ffôn: +44 1246395610
E-bost: tenders@eem.org.uk
NUTS: UK
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://eem.org.uk/
I.2) Caffael ar y cyd
Caiff y contract ei ddyfarnu gan gorff prynu canolog
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://xantive.supplierselect.com
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://xantive.supplierselect.com
I.4) Y math o awdurdod contractio
Corff a lywodraethir gan gyfraith gyhoeddus
I.5) Prif weithgaredd
Tai ac amwynderau cymunedol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Cyfeirnod: EEM0005
II.1.2) Prif god CPV
45451000
II.1.3) Y math o gontract
Gwaith
II.1.4) Disgrifiad byr
Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector.
Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.
EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to 299 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.
EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership.
This Framework will be available to all members from other consortia but managed by the EEM Team.
EEM are conducting this tender exercise to procure a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors.
The Framework will be split into the following workstream Lots:
• Lot 1 - Delivery and Counter Collection
• Lot 2 - Cyclical Interior and Exterior Decoration
• Lot 3 - Tenant Options Voucher Scheme
Lot 1 is being created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
Lot 2 is being created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:
• Removing all blistered or defective coatings
• Rubbing down & Washing down
• Priming surfaces of various material types
• Applying multiple coats of different types of paint
• Removing and replacing glazing putty
• Sealing & Caulking
• Applying Varnish systems
• Washing down with liquid soaps & Fungicidal washes
• Making Good open holes and defects
Lot 3 is being created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants
Further details and how to review the documentation please:
Go to the portal
https://xantive.supplierselect.com/
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 40 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Delivery & Counter Collection
II.2.2) Cod(au) CPV ychwanegol
45451000
II.2.3) Man cyflawni
Cod NUTS:
UK
II.2.4) Disgrifiad o’r caffaeliad
The core area of work for most EEM Members is classed as Repairs and Maintenance and many will employ their own operatives to undertake decoration works to properties. Requirements for this Lot will range from a single tin of mixed paint for a specific job through to bulk delivery of materials to restock a stores facility.
Lot 1 is being created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality Assessment
/ Pwysoliad: 40%
Maen prawf cost: Pricing
/ Pwysoliad: 60%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
Contracts may extend up to Five years beyond the life of the Framework.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 2
II.2.1) Teitl
Cyclical Interior & Exterior Decoration
II.2.2) Cod(au) CPV ychwanegol
39191100
45451000
45452000
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Prif safle neu fan cyflawni:
This Lot will be subdivided into two Geographical regions.
Lot2 (Sublot1) Midlands
Lot2 (Sublot2) National
The defined geographical regions stated above for Lot Two represent the needs of our core membership. For clarity the definition for each Sub-Lot type is provided below:
• Sub Lot 1 (Midlands) - this Sub-Lot will cover the specific regions (and Counties) stated and will be used as and when Members have a requirement within a single or multiple regions. Where the requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands.
• Sub Lot 2 (National coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions. i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot One (Midlands) i.e. a new Member based in South Yorkshire.
II.2.4) Disgrifiad o’r caffaeliad
Internal Cyclical Decoration
Shifting position of furniture
Sheeting up
Removal of cracked or blistered failed surface decoration
Washing and rubbing down of surfaces prior to commencing decoration
Removal of wallpapers
Priming surfaces
Applying various types of paint, such as Matt or Satin Emulsion, Gloss, Fire Retardant
Hanging wallpapers
Making good holes and gaps with fillers, caulk or silicone
Minor repair work such as replacing lengths of skirting or architrave following decoration
Minor plastering work for areas to large to fill
Refitting loose floor covering following decoration works
External Cyclical Decoration
Cleaning out guttering prior to decoration
Priming and decoration of guttering
Preparatory work on masonry or render
Application of primers or stabilisers
Application of various types of external paint system.
Preparatory work on timber
Application of varnishes
Removing and replacing putty or beading
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality Assessment
/ Pwysoliad: 40%
Maen prawf cost: External Decoration
/ Pwysoliad: 25%
Maen prawf cost: Internal Decoration
/ Pwysoliad: 25%
Maen prawf cost: Scenario
/ Pwysoliad: 10%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
This Framework may extend for a duration of up to five years beyond expiry of the four year term.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 3
II.2.1) Teitl
Tenant Options Voucher Scheme
II.2.2) Cod(au) CPV ychwanegol
45451000
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Prif safle neu fan cyflawni:
This Lot is being offered on a National basis
II.2.4) Disgrifiad o’r caffaeliad
In order to ensure the best possible result for Members it is not the aim of this specification to limit the scope of Tenant Options Voucher Schemes and this document is intended to serve as an indicator of the desired outcomes.
There are several ways which these requirements could be fulfilled, and Suppliers appointed to this Lot are encouraged to show flexibility in their approach to Members requirements.
Options for Suppliers to consider which Members have made use of in the past include:
Allocation of Product on a Points System. This includes the creation of catalogue of materials that will be available to Tenants. Each item will be allocated a points value based on the monetary cost. Following works at their property a Tenant will be allocated a points total relevant to the level of compensation required. The points allocation will be decided by the Member and notified to the Supplier and tenant.
Room/Property Packs. This has included the creation of standardised "Packs". The packs will be devised by the Member in conjunction with the Supplier.
As an example: In the case of decoration, following works to a tenant's bathroom they will be provided with a voucher which entitles them to a complete pack of materials deemed suitable for the decoration of a bathroom. Tenants will be able to choose the colour of paints included but the quantity and types of materials will be set by the pack type.
Monetary Vouchers. This option will include the creation of vouchers and/or pre-paid cards to a specific monetary value that can be spent on any decorating materials required by the tenant at specific retailers.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
This Framework may extend for a duration of up to five years beyond the expiry of the four year term of the Framework.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2022/S 000-034292
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
24/03/2023
Amser lleol: 14:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 12 (o’r dyddiad a nodwyd i dendr ddod i law)
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
27/03/2023
Amser lleol: 08:00
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
The Royal Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
The Cabinet Office
Correspondence Team , Whitehall
London
SW1A 2AS
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
10/02/2023