Rydych yn gweld hysbysiad sydd wedi dod i ben.

Cynnwys

Crynodeb

OCID:: ocds-kuma6s-148290
Cyhoeddwyd gan:: Mid and West Wales Fire and Rescue Authority
ID Awudurdod:: AA0484
Dyddiad cyhoeddi:: 20 Chwefror 2025
Dyddiad Cau:: 26 Mawrth 2025
Math o hysbysiad:: Hysbysiad o Gontract
Mae ganddo ddogfennau:: Yndi
Wedi SPD:: Nac Ydi
Mae ganddo gynllun lleihau carbon:: Yndi

Crynodeb

Mid and West Wales Fire and Rescue Authority is seeking quotations from suppliers for the collection, scanning, digitisation and secure destruction of confidential HR and Occupational Health filing records. The Service has progressed towards electronic Human Resources (HR) and occupational health files for employees, however physical files are still stored within the HR Department. The Service has decided to digitise the existing physical files for employees enabling easier access to these records. The physical files will then need to be securely destroyed, and a certificate of destruction provided. The contract term will be for the duration of the project, as per the project timescales provided in your response.

Testun llawn y rhybydd

HYSBYSIAD O GONTRACT - CENEDLAETHOL

Math o Hysbysiad : SUPPLIES

1 Manylion yr Awdurdod

1.1 Enw a Chyfeiriad yr Awdurdod

Enw Swyddogol: Mid and West Wales Fire and Rescue Authority
Cyfeiriad Post: Procurement Department , Fire Service Headquarters, Lime Grove Avenue,
Tref: Carmarthen	Cod Post: SA31 1SP	Gwlad: UK
At sylw: David Williams	Ffôn: +44 3706060699
E-bost: dh.williams@mawwfire.gov.uk	Ffacs:
Cyfeiriad Gwe (URL): http://www.mawwfire.gov.uk Mynediad electronig at wybodaeth: https://www.sell2wales.gov.wales Cyflwyno tendrau a cheisiadau i gymryd rhan yn electronig: https://www.sell2wales.gov.wales

1.2 Cyfeiriad ar gyfer cael dogfennaeth

Fel yn I.1

1.3 Mae'n rhaid dychwelyd dogfennau wedi'u cwblhau at:

Fel yn I.1

2 Manylion y Contract

2.1 Teitl

Collection, Scanning, Digitisation and Secure Destruction of Confidential HR and Occupational Health

2.2 Disgrifiad o'r nwyddau neu'r gwasanaethau sydd eu hangen

The Service has progressed towards electronic Human Resources (HR) and occupational health files for employees, however physical files are still stored within the HR Department. The Service has decided to digitise the existing physical files for employees enabling easier access to these records. The physical files will then need to be securely destroyed, and a certificate of destruction provided.

The contract term will be for the duration of the project, as per the project timescales provided in your response.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=148290.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Cod a Dosbarthiad yr Hysbysiad

a) Codau Nwyddau

	Cod		Disgrifiad
	38520000		Scanners
	48329000		Imaging and archiving system
	72512000		Document management services
	79999100		Scanning services
	92512100		Archive destruction services

b) Lleoliad/Ardal Cyflawni

	Cod		Lleoliad
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Cyfanswm maint neu gwmpas y tendr

Please see attached documents

3 Amodau ar gyfer Cymryd Rhan

3.1 Safonau gofynnol a'r cymhwyster sydd ei angen

4 Gwybodaeth Weinyddol

4.1 Math o Weithdrefn

Un cam

4.2 Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

MWITQ63

4.3 Terfynau Amser

Terfyn amser ar gyfer derbyn tendrau wedi'u cwblhau
24 - 03 - 2025 Amser 12:00

Dyddiad dyfarnu amcangyfrifedig 06 - 05 - 2025

4.5 Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

EN CY

4.6 Blwch Postio Cyflwyno Tendrau

Mae'r awdurdod dyfarnu wedi nodi y bydd yn derbyn ymatebion electronig i'r hysbysiad hwn drwy'r Blwch Postio Cyflwyno Tendrau. Mae rhagor o fanylion ar gael yn https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Gwybodaeth Arall

5.1 Gwybodaeth Ychwanegol

(WA Ref:148290)

5.2 Dogfennaeth Ychwanegol

Mae'r dogfennau ychwanegol canlynol sy'n ymwneud â'r hysbysiad hwn ar gael o'r wefan:

Appendix-A-Supplier-Qualification-Questionnaire

Appendix-B-MAWWFRA-Contract-Terms-and-Conditions-for-Goods-and-Services

Appendix-C-Welsh-Language-Standards-Questionnaire

ITQ-Part-1

ITQ-Part-2

5.3 Dyddiad cyhoeddi'r hysbysiad hwn

20 - 02 - 2025

SF 51a

Codio

Categorïau nwyddau

ID	Teitl	Prif gategori
92512100	Gwasanaethau dinistrio archifau	Gwasanaethau archifau
72512000	Gwasanaethau rheoli dogfennau	Gwasanaethau rheoli cyfrifiadurol
79999100	Gwasanaethau sganio	Gwasanaethau sganio ac anfonebu
38520000	Sganwyr	Cyfarpar gwirio a phrofi
48329000	System delweddu ac archifo	Pecyn meddalwedd lluniadu a delweddu

Lleoliadau Dosbarthu

ID	Disgrifiad
1014	De-orllewin Cymru (Sir Gaerfyrddin, Sir Benfro, Ceredigion)

Cyfyngiadau Rhanbarthol ar y Rhybuddion

Mae’r prynwr wedi cyfyngu’r rhybuddion ar gyfer yr hysbysiad hwn i gyflenwyr yn y rhanbarthau canlynol.

ID	Disgrifiad
Nid oes cyfyngiadau ar y rhybuddion ar gyfer yr hysbysiad hwn.

Ynglŷn â'r prynwr

Prif gyswllt:: dh.williams@mawwfire.gov.uk
Cyswllt gweinyddol:: N/a
Cyswllt technegol:: N/a
Cyswllt arall:: N/a

Gwybodaeth bellach

Dyddiad	Manylion
21/02/2025 15:48	REPLACED FILE: Appendix-A-Supplier-Qualification-Questionnaire Appendix A - Supplier Qualification Questionnaire
26/02/2025 07:16	REPLACED FILE: Appendix-B-MAWWFRA-Contract-Terms-and-Conditions-for-Goods-and-Services Appendix B - MAWWFRA Contract Terms and Conditions for Goods and Services
18/03/2025 10:53	Question and Answers deadline change The deadline for submission of questions through the online Q&A function has been changed as below. Old question submission deadline: 17/03/2025 17:00 New question submission deadline: 19/03/2025 17:00 Please ensure that you have submitted all questions before the new date.
18/03/2025 10:55	Notice date(s) changed The Deadline date was changed from 24/03/2025 12:00 to 26/03/2025 12:00. Deadline extended, due to deadline for questions being extended, in order to clarify outstanding queries.

Blwch Post

Mae'r awdurdod dyfarnu wedi nodi y bydd yn derbyn ymatebion electronig i'r hysbysiad hwn drwy'r Blwch Postio Cyflwyno Tendrau.

Cyflwyno eich ymateb i'r tendr yn electronig mewn amgylchedd diogel.

Er mwyn creu ymateb electronig, cliciwch ar y botwm "Ychwanegu at fy rhestr Diddordeb" ar frig y dudalen.

Am ragor o wybodaeth am y Blwch Postio, darllenwch y canllaw i ddefnyddwyr:

Blwch Postio Cyflwyno Tendrau ar gyfer Prynwyr a Chyflenwyr.

Cwestiynau ac Atebion

Gofyn unrhyw gwestiynau y gall fod gennych ynghylch yr hysbysiad hwn i'r prynwr. Er mwyn gofyn cwestiwn neu gwestiynau i'r prynwr cliciwch ar y botwm "Gweld Cwestiynau ac Atebion".