Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1Dn
UK
Person cyswllt: Barbara Foxwell
Ffôn: +44 1312707500
E-bost: procurement@midlothian.gov.uk
NUTS: UKM73
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.midlothian.gov.uk
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.publiccontractsscotland.gov.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
www.publiccontractsscotland.gov.uk
Mae cyfathrebu electronig yn gofyn am ddefnyddio offer a dyfeisiau nad ydynt ar gael yn gyffredinol. Mae mynediad uniongyrchol anghyfgyfyngiedig a llawn i'r offer a dyfeisiau hyn yn bosibl, yn rhad ac am ddim, yn:
www.publiccontractsscotland.gov.uk
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Arall: Housing & Homeless Support Services
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Housing & Homeless Support Services for Midlothian 2024-29
Cyfeirnod: MID/23/78
II.1.2) Prif god CPV
85000000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
Midlothian Council welcomes expressions of interest and questions from suitably experienced organisations interested in providing Housing Tenancy Support, Housing Management Services, and Housing First Services.
This is with a view to service redesign and shaping our Housing and Homeless Support services over the next 5 years for 2024-2029 to ensure best value for money services that meet the requirement of our service users.
The intention is to publish a tender opportunity on Public Contracts Scotland (PCS) on 04 January 2024, as three separate contract lot opportunities.
The indicative/estimated yearly budget for all 3 Lot services combined is approximately 2.5M GBP, and a lifetime contracts value of 12.5M GBP over the potential 5 year period. This is only an indicative budget at this stage, and is subject to review and confirmation, so this value may be different in the later published ITT.
Please see the attached PDF documents for further detail.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 12 500 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
Ceidw’r awdurdod contractio yr hawl i ddyfarnu contractau gan gyfuno’r lotiau neu’r grwpiau o lotiau canlynol:
It is unlikely and not anticipated lots will later be combined, however the Council reserves the right to do this in exceptional circumstances.
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Temporary Homeless Accommodation Management & Support
II.2.2) Cod(au) CPV ychwanegol
70333000
85000000
85311000
II.2.3) Man cyflawni
Cod NUTS:
UKM73
Prif safle neu fan cyflawni:
Midlothian
II.2.4) Disgrifiad o’r caffaeliad
Lot 1 – Temporary Homeless Accommodation Management & Support
* Providing on-site day to day management of each of the Councils supported accommodation units 24 hours a day, 365 days a year.
* Providing person focused support centred around trauma, being informed, empowerment, partnership, collaboration, and cultural sensitivity. This person centred support will be provided to residents in supported accommodation. Ensuring immediate support needs are identified and met. Ensuring people have the skills required to live independently.
* Working in partnership with other services to ensure wider/non-housing support is accessible to those in need.
* Ensure accommodation meets the requirements of the Temporary Accommodation Standards Framework.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Rhif y Lot 2
II.2.1) Teitl
Tenancy Support Services
II.2.2) Cod(au) CPV ychwanegol
70333000
85000000
85311000
II.2.3) Man cyflawni
Cod NUTS:
UKM73
Prif safle neu fan cyflawni:
Midlothian
II.2.4) Disgrifiad o’r caffaeliad
Lot 2 – Tenancy Support Services
* To provide a comprehensive and effective Tenancy Support service to people transitioning from supported accommodation to their own self-contained property.
* Provide support to those referred to the service to prevent homelessness from occurring.
* Provide support to those referred to the service to help set-up and establish a new tenancy.
* Provide support to those referred by the rents team who are at risk of escalating action as a result of rent arrears.
* Provide support to people to access wider/non-housing support that will help enable tenants with managing a tenancy, and support tenants to understand their rights and responsibilities that apply to the tenancy agreements.
* Promote tenancy sustainment to support the wellbeing of Midlothian residents and sustainment of Midlothian communities.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Rhif y Lot 3
II.2.1) Teitl
Housing First
II.2.2) Cod(au) CPV ychwanegol
70333000
85000000
85311000
II.2.3) Man cyflawni
Cod NUTS:
UKM73
Prif safle neu fan cyflawni:
Midlothian
II.2.4) Disgrifiad o’r caffaeliad
Lot 3 – Housing First
* To provide support to people with a history of long-term/repeated homeless whose experience of homelessness is compounded by additional multiple/complex support needs. To successfully setup and sustain permanent accommodation preventing future instances of homelessness.
* To provide support using a model which adopts a person-centred approach focusing on ‘stickability’ rather than short term interventions.
Populations in need:
HOMELESS CASES/SUPPORTED ACCOMODATION
* In each of the last three years Midlothian Council completed the following number of homeless assessments 2020/21, 2021/22, 2022/23.
*Midlothian Council has eight supported accommodation units with a total capacity of 123 rooms.
* Over the last three years the average number of people resident in supported accommodation is 74 (as a snapshot on the last day of each quarter).
* As of 30th March 2023, there were 626 open homeless cases in Midlothian.
* During 2022/23 291 permanent council tenancies were allocated to homeless households in Midlothian.
Housing First Demand
ARREARS STAGE
* During 2022/23 296 council tenants reached the pre-court checks stage of the arrears process. Many of which may result in a referral to the tenancy support service to ensure compliance with legislation.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
As per ITT/SPD documentation.
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
As per ITT/SPD documentation.
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
As per SPD/ITT documentation.
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
As per ITT.
III.2.3) Gwybodaeth am y staff a fydd yn gyfrifol am gyflawni’r contract
Rhwymedigaeth i nodi enwau a chymwysterau proffesiynol y staff a glustnodwyd i gyflawni’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2023/S 000-036193
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
05/02/2024
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 3 (o’r dyddiad a nodwyd i dendr ddod i law)
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
05/02/2024
Amser lleol: 12:00
Place:
Online (PCS)
Gwybodaeth am bersonau awdurdodedig a'r weithdrefn agor:
Midlothian Council qualified procurement staff.
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Derbynnir anfonebau electronig
VI.3) Gwybodaeth ychwanegol
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752982.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Please refer to the following ITT schedules:
Schedule 13A - Community Benefits Instructions
Schedule 13B - Community Benefits Submission.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to the following ITT schedules:
Schedule 13A - Community Benefits Instructions
Schedule 13B - Community Benefits Submission.
(SC Ref:752982)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=752982
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Ffôn: +44 1312252525
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Ffôn: +44 1312252525
VI.5) Dyddiad anfon yr hysbysiad hwn
05/01/2024