Hysbysiad contract - cyfleustodau
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
NORTHUMBRIAN WATER LIMITED
366703
Northumbria House,Abbey Road, Pity Me
DURHAM
DH15FJ
UK
Person cyswllt: Laura McMain
Ffôn: +44 7805786518
E-bost: laura.mcmain@nwl.co.uk
NUTS: UKC
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.nwl.co.uk
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://s1.ariba.com
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://s1.ariba.com
I.6) Prif weithgaredd
Dŵr
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Bill Printing
Cyfeirnod: NW2651
II.1.2) Prif god CPV
79810000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The scope of works includes, but is not limited to, a service provider for the provision of bill printing. The items that are to be provided include:
1. Printing of our customer bills and letters, including:
- Laser printing of bills and letters.
- Mailsorting our bill and letter files, including adding a Mailmark barcode on the documents.
- Enclosing ready for collection by downstream service provider to meet mailsort requirements.
- Provide or process controls tracking data from receipt of files to the despatch of mail.
- Procurement / provision of stationery including paper, envelopes and occasionally leaflets.
- Provision of stock storage, stock reports and stock re-order alerts when re-order levels are reached.
- Processing of returned mail, including providing a weekly file detailing mail returned.
2. PayPoint payment card production, including:
- Provision or sourcing of plastic payment cards, and paper for customer letters
- Encoding of magnetic strip
- Card attached to customer letter and mailed. Currently mailed using existing envelope stock from our main print files detailed above.
3. Hybrid Mail solution
- Providing a print solution for our colleagues working both in the office and at home
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKH14
UKH3
II.2.4) Disgrifiad o’r caffaeliad
The initial contract will be for a period of three years with the option to extend for a further two years. The supplier must be able to manage the printing and fulfilment of 12 to 25,000 items on a daily
basis. In addition to daily files they should be able to manage the peak of annual billing. This will require a
phased mailing over a four week period during February and March where approximately 550,000 bills will be
produced . This is in addition to our daily file volumes.
Approximate annual volumes
- Daily bills 1.5m, Usually 2-4 sheets. Typically 4 sheets April to September when additional onserts are used and 2 sheets October to March.
- Daily Letters 2.4m, 1 to 3 page documents
- Annual bills 0.55m, Typically 4 sheet bills including selective onserts, a small number may have up to two additional onserts.
- Outer envelopes 4.5m 162mm x 235mm
- Return envelopes, 1.1m 102mm x 216mm
All bills and letters are printed on continuous plain white paper. In the 12 months up to end of November 2023 our continuous paper usage has totalled 10.255 million A4 sheets
Payment Cards - Approximately 30,000 cards are issued per year. Volumes are on average 115 per day
Hybrid Mail - Over the last 12 months our monthly volumes have been between around 4,000 and 11,000.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/12/2024
Diwedd:
30/11/2029
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
The initial contract term will run from 01/12/2024 for three years to 30/11/2027. The option will be available to extend the Contract from a further two years to 30/11/2029. The total maximum duration of the Contract being five years.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
The following requirements are mandatory for inclusion on the tender:
-APACS Registered.
-Already producing transactional mail at similar volumes and have the ability to provide a reference in the Prequalification questionnaire
-Ability to work with a downstream access provider.
-Ability to undertake Mailsort.
-Ability to hold mail securely on our behalf
-Offer a continuous white paper solution
-To have a Disaster recovery and peak capacity provision
-Provision of Payment Cards
-Offer a Hybrid Mailing solution
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
The following requirements are mandatory for inclusion on the tender:
Ability to deal with AFP files
Ability to identify flags in the AFP files to allow selective inserting
A secure FTP link
III.1.6) Adneuon a gwarantau sy’n ofynnol:
If the Dun and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity
will request further financial information for review and a parent company guarantee may be required.
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
negodi gyda galwad am gystadleuaeth
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Na
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
30/01/2024
Amser lleol: 16:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Rhaid i’r tendr fod yn ddilys tan:
30/11/2024
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
Applicants are asked to note that this procurement process will be conduced electronically with all documents
and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called 'Ariba'.
Expressions of interest from this notice must be sent to the e-mail address laura.mcmain@nwl.co.uk before the deadline date
of the 30 January 2024 at 16:00hrs. Once expression of interest has been received that contains the details below, applicants
will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender
documents associated with this procurement that are available at the time. An email link will also be provided
to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 5th Feburary 2024 at 12noon.
When sending expression of interest, applicants must provide the following information:
1) Full company name
2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail
address and telephone number
There are a number of mandatory requirements set out in this notice (section III Conditions for participation)
for inclusion in this tender process, please ensure you can meet these requirements before you express your
interest
VI.4) Gweithdrefnau adolygu
VI.5) Dyddiad anfon yr hysbysiad hwn
15/01/2024