Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Paradigm Housing Group
1 Glory Park Avenue
Wooburn Green
HP10 0DF
UK
Person cyswllt: Mr Guy Stapleford
Ffôn: +44 1628811705
E-bost: procurement@paradigmhousing.co.uk
NUTS: UKJ
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.paradigmhousing.co.uk
Cyfeiriad proffil y prynwr: http://www.paradigmhousing.co.uk
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.procontract.due-north.com
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://procontract.due-north.com
I.4) Y math o awdurdod contractio
Arall: Housing association
I.5) Prif weithgaredd
Tai ac amwynderau cymunedol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Housing Management and Finance Software
Cyfeirnod: DN477762
II.1.2) Prif god CPV
48100000
II.1.3) Y math o gontract
Cyflenwadau
II.1.4) Disgrifiad byr
The authority, Paradigm Housing Group (Paradigm), is advertising a contract opportunity for the supply, implementation and ongoing development and maintenance of a finance system and a housing management system.
This procurement process forms part of a wider programme, its aim is to transform Paradigm’s business and build a foundation to implement and integrate digital technologies. The goal is to gain new data insights and organisational capabilities by transforming operational processes and the customer experience. This will be facilitated by the replacement of our core business system (Frameworks) with a commercial off-the-shelf solution.
The procurement process will be conducted as a ‘Competitive Procedure with Negotiation’ with two separate lots, however potential suppliers will be able to bid for one or both lots.
Paradigm wishes to secure the required technical and system capability from the minimal number of suppliers, ideally a maximum of one for each lot. Suppliers for each lot will be the prime contractor where necessary.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 2 245 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Supply, Implementation and Ongoing Development and Maintenance of a Finance System
II.2.2) Cod(au) CPV ychwanegol
48440000
II.2.3) Man cyflawni
Cod NUTS:
UKJ
II.2.4) Disgrifiad o’r caffaeliad
Supply, implementation and ongoing development and maintenance of a finance system covering all aspects of financial management, for example chart of accounts; cashflow management; component accounting; project ledger; budgeting and planning; fixed asset register; management reporting; purchase to pay and, automated links to external agencies such as HMRC and banking providers.
It is envisaged that the finance solution will fully integrate with the housing operations solution (Lot 2).
The successful providers will provide qualified project and technical resource to deliver the solution, including design and deployment, as well as data migration, testing and training.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract may be extended beyond the initial term every 1 year or 12 months for 5 years.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 2
II.2.1) Teitl
Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System
II.2.2) Cod(au) CPV ychwanegol
48100000
II.2.3) Man cyflawni
Cod NUTS:
UKJ
II.2.4) Disgrifiad o’r caffaeliad
Supply, implementation and ongoing development and maintenance of a system covering all aspects of housing operations, for example lettings and allocations; tenancy management, including CRM; revenue management; asset management (strategic, compliance, repairs, servicing, planned maintenance and voids); workforce mobility and, digital capabilities including customer portal, automation and workflow.
It is envisaged that the housing operations solution will fully integrate with the finance solution (lot 1).
The successful providers will provide qualified project and technical resource to deliver the solution, including design and deployment, as well as data migration, testing and training.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract may be extended beyond the initial term every 1 year or 12 months for 5 years.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.3) Gallu technegol a phroffesiynol
Lefel(au) gofynnol y safonau sydd eu hangen:
Paradigm wishes to secure the required technical and system capability from the minimal number of suppliers, ideally a maximum of one for each lot. Suppliers for each lot will be the prime contractor where necessary.
The following considerations will need to form part of any proposed solution:
1) the solution must be client platform agnostic, which means that the solution can run equally well across multiple platforms, as a minimum Windows, Mac, iOS and Android;
2) the ideal is that the finance system and the Housing Management system must be able to behave as a fully integrated system from a user perspective;
3) suppliers should note that the solution implemented is expected to include the functionality of some existing third party components removing the need for a separate interface;
4) paradigm is seeking to reduce the use of spreadsheets and manual interfaces across the business as part of this Change programme. Work is required during the programme delivery to identify all the current manual interfaces and the options for automation;
5) Paradigm Housing Group is seeking to reduce the use of external apps and other third-party software to greatly simplify the application architecture;
6) the system must be cloud and browser based, either SaaS or managed service or equivalent.
This procurement and subsequent transformation programme – described above – is also of such strategic importance to Paradigm that the requirement is to go beyond what could be considered the ‘standard’ customer-supplier relationship model. In short, Paradigm is seeking a business partner that can demonstrate and apply a variety and depth of capabilities, for example:
1) a solution and technical platform to enable Paradigm to exploit current and future technology developments;
2) a clear vision of the future and a roadmap and investment to deliver it;
3) the application of that platform and vision to enable Paradigm to achieve its business benefits from a combination of operational, technical, service and cost synergies;
4) robust controls and self-evident ‘good practice’ covering IT security, quality, project management, innovation around customer service delivery and on-going operations; and
5) the right cultural ‘fit’ in terms of approach and flexibility and responsiveness to evolving requirements during what could be a 10-year relationship.
We are seeking to develop a business architecture model supported by full Business Process Re-engineering. We will therefore endeavour to align the chosen solutions to our business architecture model in order to maximise out delivery capability to our customers. Therefore, we actively welcome suppliers to suggest how they may help ensure the gaps between the business architecture model and their solution design are kept to a minimum and using best-practice approaches.
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gystadleuol gyda negodi
IV.1.5) Gwybodaeth am negodi
Ceidw’r awdurdod contractio yr hawl i ddyfarnu’r contract ar sail y tendrau gwreiddiol heb gynnal negodiadau
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Na
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2020/S 100-243181
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
11/08/2020
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 19 (o’r dyddiad a nodwyd i dendr ddod i law)
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Paradigm Housing Group
1 Glory Park Avenue
Wooburn Green
HP10 0DF
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
30/06/2020