Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Person cyswllt: Ian Symonds
Ffôn: +44 1316233700
E-bost: i.symonds@nls.uk
Ffacs: +44 1316233701
NUTS: UKM
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: http://www.nls.uk
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.publiccontractsscotland.gov.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
www.publiccontractsscotland.gov.uk
I.4) Y math o awdurdod contractio
Corff a lywodraethir gan gyfraith gyhoeddus
I.5) Prif weithgaredd
Hamdden, diwylliant a chrefydd
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
National Library of Scotland Facilities Management - Multi Lot Contract
Cyfeirnod: 2020.21.046
II.1.2) Prif god CPV
79993100
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice.
It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response.
The Library” is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity.
The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module.
There will be two Lots
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 9 500 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Lot 1 – Traditional Hard FM Services
II.2.2) Cod(au) CPV ychwanegol
79993100
50000000
45259000
35111500
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
57 George IV Bridge , Edinburgh, EH1 1EW
II.2.4) Disgrifiad o’r caffaeliad
Lot 1 – Traditional FM Hard Services
Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances.
Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2.
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
Scope of requirement
-To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer’s requirements are met in full.
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Quality
/ Pwysoliad: 70
Price
/ Pwysoliad:
30
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 6 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract award will be for a minimum of five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 5
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
All organisations responding to the Contract Notice must complete an SPD(S) module which shall be evaluated by an Evaluation Panel.
Based on the Evaluation Panel’s assessment it is anticipated that a minimum of 5 and maximum of 6 highest scoring compliant Bidders for each lot will be shortlisted for Invitation to Tender.
Where a tie occurs for sixth position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where two or more Bidders have identical total scores. Where the seventh highest scoring compliant bidder scores within 3 marks of the 6th highest scoring suitable bidder, the Library will also shortlist this bidder.
In the event that five or fewer compliant submissions are received for either lot 1 or Lot 2 the Library reserves the right to seek further clarifications from the interested parties before proceeding to ITT stage or re-tender.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
Rhif y Lot 2
II.2.1) Teitl
Lot 2 – Building Fabric, Specialist Services and Minor Work
II.2.2) Cod(au) CPV ychwanegol
79993100
45210000
50000000
90500000
II.2.3) Man cyflawni
Cod NUTS:
UKM75
Prif safle neu fan cyflawni:
57 George IV Bridge , Edinburgh , EH1 1EW
II.2.4) Disgrifiad o’r caffaeliad
Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ).
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
The key requirements of the services can be described as follows:
- To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer’s requirements are met in full;
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: quality
/ Pwysoliad: 70
Price
/ Pwysoliad:
30
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 3 500 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 60
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract will be awarded for a minimum of Five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 5
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
All organisations responding to the Contract Notice must complete an SPD(S) module which shall be evaluated by an Evaluation Panel.
Based on the Evaluation Panel’s assessment it is anticipated that a minimum of 5 and maximum of 6 highest scoring compliant Bidders for each lot will be shortlisted for Invitation to Tender.
Where a tie occurs for sixth position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where two or more Bidders have identical total scores. Where the seventh highest scoring compliant scores within 3 marks of the 6th highest scoring compliant bidder, the Library will also shortlist this bidder.
In the event that five or fewer compliant submissions are received for either lot 1 or Lot 2 the Library reserves the right to seek further clarifications from the interested parties before proceeding to ITT stage or re-tender.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
As detailed in the SPD Scotland module
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
As detailed in the SPD Scotland Module
Lefel(au) gofynnol y safonau sydd eu hangen:
As detailed in the SPD Scotland Module
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
As detailed in the SPD Scotland Module
Lefel(au) gofynnol y safonau sydd eu hangen:
As detailed in the SPD Scotland Module
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
In order to ensure the highest standard of service quality the Library requires the Supplier to take a positive approach to fair work practices as part of a fair and equitable employment and reward package that includes the payment of the real living wage to any staff working on Library premises.
The contract will be subject to performance management conditions with regards to KPIs
Performance conditions are documented in the NEC 4 FM Scope.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2021/S 000-005598
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
17/08/2021
Amser lleol: 10:00
IV.2.3) Dyddiad amcangyfrifedig ar gyfer anfon gwahoddiadau i dendro neu i gymryd rhan at yr ymgeiswyr a ddewiswyd
Dyddiad:
25/10/2021
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 5 (o’r dyddiad a nodwyd i dendr ddod i law)
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
Amseriad amcangyfrifedig ar gyfer cyhoeddi hysbysiadau pellach:
9-12 months prior to contract end date including any extensions used.
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document.
To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S), to self declare whether there are grounds for their exclusion. “Key subcontractors” are those identified as such in the Master Contract List set out at Appendix B of the Instruction and Guidance Document. For the avoidance of doubt, there is no requirement at this stage of the procurement process to complete and submit a separate SPD (S) in relation to any subcontractor who is not a key subcontractor.
Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders.
The Library is not bound to accept the lowest price or any tendered submission.
Form of Contract - The successful supplier will be required to enter into a formal contract under NEC 4 Facility Management Contract conditions.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=654284.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Successful Bidders invited to tender will be expected to submit community benefit proposals including Fair Work Practices as part of their tendered submission that are proportionate and relevant to the scope of services.
(SC Ref:654284)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=654284
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Edinburgh Sheriff Court
Sheriff court House , 27 Chambers Street
Edinburgh
EH1 1LB
UK
Ffôn: +44 1312252525
Cyfeiriad(au) rhyngrwyd
URL: https://scotcourts.gov.uk/about-the-scottish-court-service/contact-us
VI.4.3) Gweithdrefn adolygu
Gwybodaeth fanwl gywir am y terfyn(au) amser ar gyfer gweithdrefnau adolygu:
The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification).An economic operator that suffers, or risks suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Sessions after informing the Library of its intentions.
VI.5) Dyddiad anfon yr hysbysiad hwn
13/07/2021