The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Person cyswllt: Claudine Persaud

Ffôn: +44 1314693727

E-bost: claudine.persaud@edinburgh.gov.uk

NUTS: UKM75

Cyfeiriad(au) rhyngrwyd

Prif gyfeiriad: http://www.edinburgh.gov.uk

Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

II.1.1) Teitl

Supply and Maintenance of Stairlifts, Ceiling Track Hoists and Bidet Toilets

Cyfeirnod: CT2717

II.1.2) Prif god CPV

33196000

II.1.3) Y math o gontract

Gwasanaethau

II.1.4) Disgrifiad byr

The City of Edinburgh Council wish to put a three lot Framework Agreement in place (appointing a maximum of 1 supplier per lot) for the supply, servicing and maintenance of:

— Lot 1 (Stair Lifts, Step-Lifts and Through Floor Lifts),

— Lot 2 (Ceiling Track and Gantry Hoists),

— Lot 3 (Bidet Style Toilets).

Each lot encompasses:

— supply of equipment and associated services,

— planned preventative maintenance and servicing,

— reactive repairs of equipment,

— removal, refurbishment and storage of equipment.

The Framework Agreement may be utilised by the City of Edinburgh Council, East Lothian Council and Midlothian Council.

II.1.6) Gwybodaeth am lotiau

Mae’r contract hwn wedi’i rannu’n lotiau: Ydy

Gellir cyflwyno tendrau ar gyfer pob lot

Ceidw’r awdurdod contractio yr hawl i ddyfarnu contractau gan gyfuno’r lotiau neu’r grwpiau o lotiau canlynol:

A single supplier will be appointed to service each lot. A supplier may be awarded more than one lot if they bid for more than 1 lot, dependant on the evaluation outcome for each lot.

Rhif y Lot 1

Rhif y Lot 2

Rhif y Lot 3

III.1.2) Statws economaidd ac ariannol

Rhestr a disgrifiad byr o’r meini prawf dethol:

Q.4B1a-General yearly turnover: the bidder should provide its general yearly turnover for the last 2 financial years. Bidders are required to have a minimum general annual turnover of 118 000 GBP for the last 2 financial years.

Q.4B3-Set up of economic operator: is it the case the information concerning turnover (general or specific) is not available for the entire period required? If so, please state the date on which the bidder was set up or started trading.

Q.4B4-Financial ratio: bidders are required to have a current ratio for the current year greater than 1,15 and a current ratio for the prior year greater than 1,15. The formula for calculating a bidder’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1,15.

Q.4B5b-Insurance-employer’s (compulsory) liability: bidders are required to hold or commit to obtaining 5 000 000 GBP of employer’s (compulsory) liability insurance.

Q.4B5c-Insurance-all other types listed: bidders are required to hold or commit to obtaining, prior to the commencement of the contract, the levels of all other types of insurance cover indicated.

1) Type of insurance — public liability: minimum amount 10 000 000 GBP.

2) Type of insurance — product liability: minimum amount 10 000 000 GBP.

Lefel(au) gofynnol y safonau sydd eu hangen:

Q.4B1a and Q.4B3 — Where a bidder does not have a minimum general annual turnover of 118 000 GBP the Council may exclude the bidder from the competition or may apply discretion seeking supporting evidence to determine the bidder’s suitability to proceed in the competition.

Q.4B4 — Where a bidder’s current ratio is less than 1,15 for the current or prior year the Council may exclude the bidder from the competition or may apply discretion seeking supporting evidence to determine the bidder’s suitability to proceed in the competition.

Q.4B5b — Where a bidder does not confirm that they already have or can commit to obtaining, prior to the commencement of the contract, 5 000 000 GBP of employer’s (compulsory) liability insurance, the Council may exclude the bidder from the competition.

Q.4B5c — Where a bidder does not confirm that they already have or can commit to obtaining, prior to the commencement of the contract

1) Type of insurance — public liability: minimum amount 10 000 000 GBP.

2) Type of insurance — product liability: minimum amount 10 000 000 GBP.

Then the Council may exclude the bidder from the competition.

III.1.3) Gallu technegol a phroffesiynol

Rhestr a disgrifiad byr o’r meini prawf dethol:

Q.4C1.2 — Relevant examples: please provide one relevant example of supplies and/or services carried out during the last 3 years as specified (examples from both public and/or private sector customers and clients may be provided). Bidders are required to demonstrate experience of delivering the specified type and volume of goods and service in a similar environment. Bidders are required to provide one case studies in response to this question. The case study should demonstrate experience of delivering the specified type and volume of goods and service in a similar environment (as described in the Contract Notice and appended documents). The case study should also include:

1) The contract value;

2) The contract start and end date;

3) Client details.

The case study contract must have been delivered within the last 5 years and have been ongoing for at least a 1-year period. The bidder must be/have been the main supplier employed to deliver the case study contract and be able to provide evidence of this.

Q.4D1 — Certificates by independent bodies about quality assurance standards:

1) Health and safety: it is a mandatory requirement that tendering organisations with more than 5 employees have in place a health and safety policy which is approved at a senior level within the organisation and is reviewed regularly. Bidders are required to confirm that this condition has been met within their response to this question;

2) Protection of Vunerable Groups (PVG) Disclosure Scotland: the supplier is responsible for ensuring that its customer facing operatives are subject to a valid PVG-Disclosure Scotland check including a check against the adults' barred list and the children's barred list (in advance of the delivery on any service). Bidders are required to hold or commit to obtaining PVG-Disclosure Scotland checks including a check against the adults' barred list and the children's barred list, for customer facing operatives, in advance of the delivery on any service. Bidders should confirm that this condition will be met within their response to this question.

Lefel(au) gofynnol y safonau sydd eu hangen:

Q. 4C1.2 — Where a bidder does not demonstrate experience of delivering the specified type and volume of goods and service in a similar environment the Council may exclude the bidder from the competition.

Q.4D1:

1) Health and safety: where a bidding organisation with more than 5 employees does not have in place a health and safety policy which is approved at a senior level within the organisation and is reviewed regularly, the Council may exclude the bidder from the competition;

2) Protection of Vulnerable Groups (PVG) Disclosure Scotland: where bidders do not hold or commit to obtaining PVG — Disclosure Scotland checks including a check against the adults' barred list and the children's barred list, for customer facing operatives, in advance of the delivery on any service, the Council may exclude the bidder from the competition.

IV.1.1) Y math o weithdrefn

Gweithdrefn agored

IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig

The procurement involves the establishment of a framework agreement with several operators.

Uchafswm nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith: 3

IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)

The procurement is covered by the Government Procurement Agreement: Ydy

IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law

Dyddiad: 05/07/2019

Amser lleol: 12:00

IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan

EN

IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr

Hyd mewn misoedd: 4  (o’r dyddiad a nodwyd i dendr ddod i law)

IV.2.7) Amodau ar gyfer agor tendrau

Dyddiad: 05/07/2019

Amser lleol: 12:30

VI.4.1) Corff adolygu

VI.4.3) Gweithdrefn adolygu

Gwybodaeth fanwl gywir am y terfyn(au) amser ar gyfer gweithdrefnau adolygu:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or email to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:

1) Award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose;

2) Be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.