Scope
Procurement reference
DN777788
Procurement description
This ITT seeks to procure a number of suitably qualified and experienced suppliers for positions on a new framework agreement, providing council officers with a procurement route for new and improved play facilities. The location and specific features of any works to be procured through the framework will depend on the availability of funding and be based on the outcomes of targeted community consultation.
The contract is anticipated to commence mid September 2025 and will continue for a period of three years, unless terminated in accordance with the Conditions of Contract. There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Delivery Specifics and Logistics - suppliers tendering for a position on this framework will be experienced in working with local authorities and community partners to deliver compliant, innovative and exciting play opportunities, whilst also offering reassurances with regards to quality manufacturing and installation, together with value for money.
Lotting - the framework agreement will be divided into two lots, to aid suppliers in applying for categories of work in which they specialise and avoiding the potential for suitable suppliers to decline the opportunity to tender.
• Lot 1 - 'Supply and Installation of Play Equipment and Safer Surfacing' relates mostly to full turnkey packages of new play area design and build.
• Lot 2 - 'Supply and Installation of Safer Surfacing (repairs and upgrades)' concerns specialist surfacing works on sites where play equipment is being retained or re-used.
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Additional categories
Works
Total value (estimated, excluding VAT)
975000.00 GBP to 975000.00GBP
Contract dates (estimated)
29 September 2025, 00:00AM to 28 September 2028, 23:59PM
Extension end date (if all the extensions are used): 28 September 2029
Is a framework being established?
Yes
Framework
Percentage fee charged to suppliers
0%
Maximum number of suppliers
8
Award method when using the framework
With and without reopening competition
Framework operation description
Procurements via the framework agreement will be in accordance with the following guidelines:
Direct Award
Small purchases under the value of £10,000 may be directly awarded to a preferred supplier for reasons including the suitability of a product specific to that firm or availability of an item from stock.
Quotations
All purchases exceeding £10,000 in value will be offered out to all suppliers with positions in the applicable framework lot via a Mini Competition, complete with suitable specification produced by the procuring officer.
Award of Work
Following the agreement of a decision to proceed with works via direct award or a Mini Competition process, the council officer will issue an appropriate form of contract (Low Value T's & C's or JCT Intermediate Building Contract with Contractor's Design).
No minimum level of spend via either lot or with any contractor is implied.
Lots
Divided into 2 lots
Supply and installation of play equipment and safer surfacing
Lot number: 1 Description
Lot 1 will be used for the procurement of new play equipment, which may include safer surfacing and ancillary items in the same scheme. Suppliers who successfully bid for positions on
this lot will be expected to:
- Complete site surveys, review tender information and produce design submissions/quotations for new or refurbished play areas.
- Carry out site clearance and preparatory groundworks.
- Supply and install play equipment, potentially with accompanying safer surfacing, boundary features, landscaping and other forms of surfacing.
- Provide play equipment on a 'supply only' basis for installation by the council's own teams or local contractors.
- Provide a comprehensive warranty, backup and spare parts service following the procurement of play equipment through the framework.
CPV classifications
- 37535200 - Playground equipment
- 45233200 - Various surface works
Lot value (estimated)
900000.00 GBP Excluding VAT
1080000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
29 September 2025, 00:00AM
Contract end date (estimated)
28 September 2028, 23:59PM
Extension end date (estimated)
28 September 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Description of how multiple lots may be awarded
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Award criteria
Type: quality
Name
Quality
Weighting: 78
Weighting type: percentageExact
Type: quality
Name
Social Value
Weighting: 10
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 12
Weighting type: percentageExact
Supply and installation of safer surfacing (repairs and upgrades)
Lot number: 2 Description
Lot 2 will be used for the procurement of safer surfacing repairs and upgrades to existing play areas where equipment is being retained, or in areas where the authority has already installed
new items of play equipment. Suppliers who successfully bid for positions on this lot will be expected to:
- Complete site surveys, review tender information and produce quotations for projects to be undertaken.
- Carry out site preparation in advance of new surfacing (not including groundworks).
- Supply and install new safer surfacing, to include wet pour, bonded rubber mulch and potentially artificial grass or carpet surfacing.
CPV classifications
- 45233200 - Various surface works
Lot value (estimated)
75000.00 GBP Excluding VAT
90000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
29 September 2025, 00:00AM
Contract end date (estimated)
28 September 2028, 23:59PM
Extension end date (estimated)
28 September 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Description of how multiple lots may be awarded
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Award criteria
Type: quality
Name
Quality
Weighting: 36
Weighting type: percentageExact
Type: quality
Name
Social Value
Weighting: 10
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 54
Weighting type: percentageExact