Scottish Police Authority

2 French Street, Dalmarnock

Glasgow

G40 4EH

UK

Person cyswllt: Amanda Buist

Ffôn: +44 3004252231

E-bost: amanda.buist@scotland.police.uk

NUTS: UKM

Cyfeiriad(au) rhyngrwyd

Prif gyfeiriad: http://www.spa.police.uk

Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

II.1.1) Teitl

Acquisitions, Disposals and Professional Property Services

Cyfeirnod: PROC 25-3100

II.1.2) Prif god CPV

70000000

II.1.3) Y math o gontract

Gwasanaethau

II.1.4) Disgrifiad byr

The Scottish Police Authority has a requirement for the provision of Acquisitions, Disposals and Professional Property Services to support its operational and strategic objectives. The Authority wishes to appoint a suitably qualified and experienced Contractor to co-ordinate, manage and deliver these services in an efficient, timely and compliant manner.

The appointed Contractor will be responsible for managing the end-to-end service delivery, providing professional advice, handling complex property matters, and ensuring value for money. These services will support effective asset management, minimise risk, and enable the Authority to make informed decisions in relation to the acquisition and disposal of property assets.

II.1.6) Gwybodaeth am lotiau

Mae’r contract hwn wedi’i rannu’n lotiau: Na

III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach

Rhestr a disgrifiad byr o’r amodau:

SPD Question 4A.1 Trade Registers

It is a requirement of this tender that if the Tenderer is UK based, they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House, they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.

Tenderers within the UK must confirm if they are registered under Companies House within this question.

If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

SPD Question 4A.2 Authorisation/Membership

Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Tenderers must confirm if they hold the following authorisation or memberships:

- RICS - Royal Institute of Chartered Surveyors

- RTPI (Royal Town Planning Institute

III.1.2) Statws economaidd ac ariannol

Rhestr a disgrifiad byr o’r meini prawf dethol:

It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract indicated below:

Lefel(au) gofynnol y safonau sydd eu hangen:

SPD Question 4B5 Insurances

Employers Liability Insurance to the extent of not less than TEN MILLION POUNDS GBP in respect of each claim, without limit to the number of claims;

Public Liability Insurance to the extent of not less than FIVE MILLION POUNDS GBP in respect of each claim, without limit to the number of claims;

Professional Indemnity Insurance to the extent of not less than FIVE MILLION POUNDS GBP in the aggregate for the full contract period and 6 years thereafter;

Cyber Liability Insurance to the extent of not less than TWO MILLION POUNDS GBP in the aggregate.

Tenderers may be required to provide copies of their current Insurance certification upon request and shall ensure that each policy remains in full force throughout the Contract period.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

SPD Question 4B6 Financial Standing:

The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the SPD to allow the Authority to access a Credit Safe Report.

Within such reports, the risk of business failure is expressed as a score of less than 30 (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserves the right to remove you from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g., charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission.

IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a banker’s reference if successful.

III.1.3) Gallu technegol a phroffesiynol

Rhestr a disgrifiad byr o’r meini prawf dethol:

Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.

The below requirements will be requested during the tender process:

Lefel(au) gofynnol y safonau sydd eu hangen:

SPD Question 4C1.2 Services

Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the set-out requirements.

Two (2) examples of the provision of similar works will be requested and must be from within the last 3 years of work contracts.

If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Guidance

The Authority will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.

SPD Question 4C6 and 4C6.1 - Qualifications

Tenderers must confirm if they hold the following authorisation or memberships, either the Royal Institute of Chartered Surveyors (RICS) or Royal Town Planning Institute (RTPI).

Guidance

Failure to demonstrate current membership and provide satisfactory evidence will result in the tender being excluded from the procurement process on the grounds of non-compliance with the stated selection criteria.

SPD Question 4C10 – Subcontracting

Tenderer’s will be required to confirm if they intend to use subcontractors to deliver any part of the contract. Where subcontracting is proposed, tenderers must provide full details as set out in the procurement documents.

Guidance

The Authority requires that the Tenderer retains overall responsibility and control for contract delivery. Subcontracting may be used where appropriate, but delivery models which result in full outsourcing of the contract may not be acceptable as they do not meet the authority’s requirement effective control, governance, accountability.

SPD Question 4C.12 Quality Control Requirements

Tenderers will be required to provide the following for Quality Control requirements:

EITHER:

Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with

BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

OR

Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance

The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

III.2.2) Amodau perfformiad contractau

During the period of the Contract Agreement, the Contractor shall monitor and measure their performance and will be required to attend contract and supplier management meetings if requested.

III.2.3) Gwybodaeth am y staff a fydd yn gyfrifol am gyflawni’r contract

Rhwymedigaeth i nodi enwau a chymwysterau proffesiynol y staff a glustnodwyd i gyflawni’r contract

IV.1.1) Y math o weithdrefn

Gweithdrefn agored

IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)

The procurement is covered by the Government Procurement Agreement: Ydy

IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law

Dyddiad: 08/07/2026

Amser lleol: 12:00

IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan

EN

IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr

Rhaid i’r tendr fod yn ddilys tan: 04/01/2027

IV.2.7) Amodau ar gyfer agor tendrau

Dyddiad: 08/07/2026

Amser lleol: 12:00

Place:

Tender will be opened electronically via Public Contracts Scotland - Tender.

Gwybodaeth am bersonau awdurdodedig a'r weithdrefn agor:

Authorised user on Public Contracts Scotland - Tender (PCS-T) platform in accordance with the authority's procurement governance procedures/

VI.4.1) Corff adolygu