Nid yw'r prynwr yn defnyddio'r wefan hon i weinyddu'r hysbysiad.

I gofnodi eich diddordeb neu gael gwybodaeth neu ddogfennau ychwanegol, darllenwch y cyfarwyddiadau yn Nhestun Llawn yr Hysbysiad. (NODER: Nid oes angen ymateb i Hysbysiadau Dyfarnu Contractau a Hysbysiadau Gwybodaeth Ymlaen Llaw fel arfer)

Cynnwys

Crynodeb

OCID:: ocds-h6vhtk-04dd47
Cyhoeddwyd gan:: Stoke-on-Trent City Council
ID Awudurdod:: AA20560
Dyddiad cyhoeddi:: 12 Mawrth 2025
Dyddiad Cau:: -
Math o hysbysiad:: Hysbysiad Gwybodaeth Ymlaen Llaw (PIN)
Mae ganddo ddogfennau:: Nac Ydi
Wedi SPD:: Nac Ydi
Mae ganddo gynllun lleihau carbon:: AMH

Crynodeb

Stoke-on-Trent City Council is seeking to procure a provider for electronic bill payment services that will allow residents to make payments at PayPoint and Post Office locations for council-related charges, including:

- Council Tax

- Housing Rent

- Other Miscellaneous Payments Owed to the Council

The selected provider must facilitate seamless payment processing, ensure timely deposit of funds into the council's bank account, and provide secure transaction reporting.

Testun llawn y rhybydd

Hysbysiad gwybodaeth ymlaen llaw

Hysbysiad gwybodaeth ymlaen llaw yn unig yw hwn

Adran I: Endid contractio

I.1) Enw a chyfeiriad

STOKE-ON-TRENT CITY COUNCIL

Civic Centre

STOKE-ON-TRENT

ST41HH

Person cyswllt: Agnes Ashun

Ffôn: +44 1782237651

E-bost: agnes.ashun@stoke.gov.uk

Ffacs: +44 1782237651

NUTS: UKG23

Cyfeiriad(au) rhyngrwyd

Prif gyfeiriad: https://www.stoke.gov.uk/

Cyfeiriad proffil y prynwr: https://www.stoke.gov.uk/

I.3) Cyfathrebu

Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod

I.4) Y math o awdurdod contractio

Awdurdod rhanbarthol neu leol

I.5) Prif weithgaredd

Gwasanaethau cyhoeddus cyffredinol

Adran II: Gwrthrych

II.1) Cwmpas y caffaeliad

II.1.1) Teitl

Electronic Bill Payment Services

II.1.2) Prif god CPV

66110000

II.1.3) Y math o gontract

Gwasanaethau

II.1.4) Disgrifiad byr

- Council Tax

- Housing Rent

- Other Miscellaneous Payments Owed to the Council

The selected provider must facilitate seamless payment processing, ensure timely deposit of funds into the council's bank account, and provide secure transaction reporting.

II.1.6) Gwybodaeth am lotiau

Mae’r contract hwn wedi’i rannu’n lotiau: Na

II.2) Disgrifiad

II.2.2) Cod(au) CPV ychwanegol

30162000

66172000

II.2.3) Man cyflawni

Cod NUTS:

UKG23

II.2.4) Disgrifiad o’r caffaeliad

The contract will involve the provision of an electronic bill payment service with the following key features:

1. Payment Processing at PayPoint and Post Office Locations:

- Residents must be able to make payments at any PayPoint or Post Office location nationwide.

- Transactions must be processed efficiently, ensuring minimal delays.

2. Transaction Rerouting:

- The provider must ensure the rerouting of transactions is completed within 4 weeks of contract commencement without any disruption to customers.

3. Custom Reference Generation:

- The council must have the ability to generate and manage unique customer references for each payment transaction.

4. Third-Party Card Printing Integration:

- The provider must enable the council to use a third-party supplier to print bill payment cards as required.

5. Timely Income Management:

- Funds collected at PayPoint and Post Office locations must be deposited into the council's designated bank account within 3 working days.

- Income can be provided net of transaction fees.

6. Secure Reporting and Data Access:

- The provider must supply a secure web-based portal for transaction monitoring.

- Transaction data must be accessible in multiple formats, including:

- Downloadable reports in .csv format.

- Automated data transfers via SFTP.

- Real-time or scheduled data access via API integration to enable seamless data exchange with council systems.

7. Scalability and Flexibility:

- The solution must accommodate fluctuating transaction volumes.

- Estimated annual volume: 215,000 transactions (125,000 PayPoint, 90,000 Post Office).

The council wishes to continue fulfilling its current services to the same high standard, though recognizes the need to engage with the innovative providers within the market to better understand the wider offer which may be available in an ever developing digital service area.

If you are interested in any further discussions regarding this notice please contact Gabriella.brown@stoke.gov.uk with the reference 'Electronic Bill Payments' where additional details can be discussed.

II.3) Dyddiad amcangyfrifedig ar gyfer cyhoeddi’r hysbysiad contract:

01/04/2025

Section IV: Gweithdrefn

IV.1) Disgrifiad

IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)

The procurement is covered by the Government Procurement Agreement: Ydy

Section VI: Gwybodaeth ategol

VI.3) Gwybodaeth ychwanegol

The procurement will be conducted as an open and competitive tender process, ensuring compliance with public sector procurement regulations.

This PIN serves as early notification to potential suppliers regarding this upcoming opportunity. Interested parties are encouraged to express interest and provide feedback on the proposed scope of services.

VI.5) Dyddiad anfon yr hysbysiad hwn

10/02/2025

Codio

Categorïau nwyddau

ID	Teitl	Prif gategori
30162000	Cardiau clyfar	Cardiau magnetig
66110000	Gwasanaethau bancio	Gwasanaethau bancio a buddsoddi
66172000	Gwasanaethau prosesu trafodion ariannol a thai clirio	Gwasanaethau ymgynghori ariannol, prosesu trafodion ariannol a thai clirio

Lleoliadau Dosbarthu

ID	Disgrifiad
100	DU - I gyd

Cyfyngiadau Rhanbarthol ar y Rhybuddion

Mae’r prynwr wedi cyfyngu’r rhybuddion ar gyfer yr hysbysiad hwn i gyflenwyr yn y rhanbarthau canlynol.

ID	Disgrifiad
Nid oes cyfyngiadau ar y rhybuddion ar gyfer yr hysbysiad hwn.

Ynglŷn â'r prynwr

Prif gyswllt:: agnes.ashun@stoke.gov.uk
Cyswllt gweinyddol:: N/a
Cyswllt technegol:: N/a
Cyswllt arall:: N/a

Gwybodaeth bellach

Dyddiad	Manylion
Nid oes unrhyw wybodaeth bellach wedi'i lanlwytho.