Hysbysiad gwybodaeth ymlaen llaw
Hysbysiad gwybodaeth ymlaen llaw yn unig yw hwn
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
STOKE-ON-TRENT CITY COUNCIL
Civic Centre
STOKE-ON-TRENT
ST41HH
UK
Person cyswllt: Agnes Ashun
Ffôn: +44 1782237651
E-bost: agnes.ashun@stoke.gov.uk
Ffacs: +44 1782237651
NUTS: UKG23
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.stoke.gov.uk/
Cyfeiriad proffil y prynwr: https://www.stoke.gov.uk/
I.3) Cyfathrebu
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Automatic Statement Reconciliation Software
II.1.2) Prif god CPV
48441000
II.1.3) Y math o gontract
Cyflenwadau
II.1.4) Disgrifiad byr
Stoke-on-Trent City Council is exploring the procurement of an Automatic Statement Reconciliation Software to support financial operations by improving accuracy, efficiency, and automation in reconciling various financial statements, including bank transactions, supplier statements, and internal ledger records.
- Automate reconciliation processes, reducing manual effort and improving data accuracy.
- Identify discrepancies and exceptions dynamically, with built-in error handling.
- Utilise AI-driven or rule-based transaction matching to enhance financial control.
- Assist in the discovery of hidden credit notes to maximise cost recovery.
- Provide tracking functionality to monitor whether identified issues, such as missing invoices or reconciliation discrepancies, have been resolved.
- Offer compatibility with widely used ERP and finance management solutions, such as SAP Public Cloud and Civica, allowing for data extraction or integration where feasible.
- Support compliance with financial regulations and reporting standards applicable in the UK public sector.
- Provide an intuitive interface with real-time reporting and analytics for financial oversight.
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
48440000
II.2.3) Man cyflawni
Cod NUTS:
UKG23
Prif safle neu fan cyflawni:
United Kingdom (Stoke-on-Trent and surrounding areas)
II.2.4) Disgrifiad o’r caffaeliad
Stoke-on-Trent City Council is seeking a scalable and efficient reconciliation solution that can work alongside existing financial management systems. The key objectives include:
- Automated Matching - AI-driven and configurable rule-based matching of transactions.
- Exception Handling - Identification of unmatched or irregular transactions for review.
- Discovery of Hidden Credit Notes - Identification of supplier credit notes that may have gone unnoticed, helping to recover costs.
- Issue Tracking & Resolution Monitoring - A system to flag reconciliation issues and track their resolution status to ensure follow-through.
- Audit Trail & Compliance - Full traceability and reporting features to support audits.
- Cloud-Based or On-Premise Deployment - A flexible solution that can accommodate different IT environments.
- Integration and Data Handling - Ability to interact with ERP, finance management systems, and other relevant platforms through structured data extraction, reporting capabilities, or integration where applicable.
The council wishes to continue fulfilling its current services to the same high standard, though recognizes the need to engage with the innovative providers within the market to better understand the wider offer which may be available in an ever developing digital service are.
If you are interested in any further discussions regarding this notice please contact Gabriella.brown@stoke.gov.uk with the reference 'Automatic Statement Reconciliation' where additional details can be discussed.
II.3) Dyddiad amcangyfrifedig ar gyfer cyhoeddi’r hysbysiad contract:
01/04/2025
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
Section VI: Gwybodaeth ategol
VI.3) Gwybodaeth ychwanegol
The procurement will be conducted as an open and competitive tender process, ensuring compliance with public sector procurement regulations.
This PIN serves as early notification to potential suppliers regarding this upcoming opportunity. Interested parties are encouraged to express interest and provide feedback on the proposed scope of services.
VI.5) Dyddiad anfon yr hysbysiad hwn
10/02/2025