Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
EFFICIENCY EAST MIDLANDS LIMITED
07762614
3 Maisies Way
Alfreton
DE55 2DS
UK
Person cyswllt: Ros Smith
E-bost: tenders@eem.org.uk
NUTS: UK
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://eem.org.uk
I.2) Caffael ar y cyd
Caiff y contract ei ddyfarnu gan gorff prynu canolog
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.delta-esourcing.com/delta/index.html
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://www.delta-esourcing.com/delta/index.html
I.4) Y math o awdurdod contractio
Corff a lywodraethir gan gyfraith gyhoeddus
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
EEM0026 Heating and Hot Water Systems Framework
Cyfeirnod: EEM0026
II.1.2) Prif god CPV
50720000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of Framework and DPS agreements. Our membership includes public sector organisations such as housing associations and ALMO's, local authorities, NHS trusts, education providers, emergency services, government agencies and charities.
EEM have also established a formal collaboration with 3 like-minded procurement consortia -
Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk
www.southeastconsortium.org.uk
www.advantagesouthwest.co.uk
EEM are conducting this tender exercise to procure a Heating and Hot Water Systems Framework to replace our existing framework that is due to expire in August 2025. The framework is split into core lots and geographical sublots as described below:
Lot 1 - Domestic Heating and Hot Water Systems
Sublot 1 - Midlands
Sublot 2 - National Coverage
Lot 2 - Commercial Heating and Hot Water Systems
Sublot 1 - Midlands
Sublot 2 - National Coverage
Lot 3 - Renewable Heating and Hot Water Systems
Sublot 1 - Midlands
Sublot 2 - National Coverage
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 850 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Domestic Heating and Hot Water Systems
II.2.2) Cod(au) CPV ychwanegol
09321000
09323000
38431000
42161000
42511110
42515000
44620000
45232140
45232141
45259300
45315000
45331100
45331110
45332200
50531100
50531200
50720000
71314310
71321200
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Disgrifiad o’r caffaeliad
Lot 1 is being created to support Members manage the servicing and maintenance of their
domestic property heating systems ensuring compliancy and adherence to servicing cycles,
repairs and emergency callouts will also be covered by this lot. Lot 1 includes the for the
supply and installation of new boilers, heating systems, alterations and full and partial
upgrades as required to a range of fuel systems.
The following services are not an exhaustive list of services covered by Lot 1.
• Basic and comprehensive servicing, maintenance, and repair of domestic heating systems
• Servicing, maintenance, and repair of domestic boilers
• Attendance to break downs and emergency repairs
• Back-up to in-house Gas Team for domestic gas repairs and servicing
• Installation of boilers and heating systems, alterations and full and partial upgrades as required to a range of fuel systems.
• Gas safety Inspection and landlords certification
• Any additional elements of work associated with the above listed or relevant to Lot 1.
All of the services described above are mandatory elements covered by Lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.
Lot 1 is split into geographical sublots and EEM reserve the right to appoint up to 8
Contractors on to each sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Contractors MUST be able to provide services in at least three of the sub regions (Counties)
listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage.
The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score requirements for the quality element of the evaluation.
The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in this notice as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in this notice takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Tender Assessment Questions (Part D4)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Competence Assessment and Best Practise Requirements (Part D3)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Presentation
/ Pwysoliad: 40%
Maen prawf cost: Domestic Servicing
/ Pwysoliad: 6.5%
Maen prawf cost: Domestic Heating Installation
/ Pwysoliad: 8%
Maen prawf cost: Domestic Boiler Installation
/ Pwysoliad: 8%
Maen prawf cost: Domestic Heating Installation SOR's
/ Pwysoliad: 5%
Maen prawf cost: Domestic Heating SOR's
/ Pwysoliad: 5%
Maen prawf cost: Domestic Servicing Scenario's
/ Pwysoliad: 7.5%
Maen prawf cost: Call Out Rates
/ Pwysoliad: 2.5%
Maen prawf cost: Labour Rates
/ Pwysoliad: 2.5%
Maen prawf cost: Domestic Installations Scenario
/ Pwysoliad: 15%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 2
II.2.1) Teitl
Commercial Heating and Hot Water Systems
II.2.2) Cod(au) CPV ychwanegol
09321000
09323000
38431000
39715100
39715210
42161000
42511110
42515000
44620000
45232140
45232141
45259300
45315000
45331100
45331110
50531100
50531200
50721000
71314310
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Disgrifiad o’r caffaeliad
Lot 2 is being created to support Members manage the servicing and maintenance of their commercial property heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 2 also include the for the supply and installation of new boilers, heating systems in a range of fuel types, alterations and full and partial upgrades as required, including plant rooms.
The following services are not an exhaustive list of services covered by Lot 2.
• Basic and comprehensive servicing, maintenance, and repair of commercial heating systems
• Servicing, maintenance, and repair of commercial boilers
• Attendance to break downs and emergency repairs
• Installation of boilers and heating systems, alterations and full and partial upgrades including plant and boiler houses as required, commercial systems will allow for a range of fuel systems
• Gas safety inspection and landlords certification
• Any additional elements of work associated with the above listed or relevant to Lot 2
All of the services described above are mandatory elements covered by Lot 2 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.
Lot 2 is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Contractors MUST be able to provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage.
The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score requirements for the quality element of the evaluation.
The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described within this notice as being authorised users.
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond
expiry of the 4-year framework term. The estimated lot value as described in this notice into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Tender Assessment Questions (Part D4)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Competence Assessment and Best Practise Requirements (Part D3)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Presentation
/ Pwysoliad: 40%
Maen prawf cost: Commercial Servicing Rates
/ Pwysoliad: 15%
Maen prawf cost: Commercial Schedule of Rates
/ Pwysoliad: 15%
Maen prawf cost: Servicing Scenario's
/ Pwysoliad: 15%
Maen prawf cost: Installation Scenario's
/ Pwysoliad: 5%
Maen prawf cost: Call Out and Labour Rates
/ Pwysoliad: 10%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Rhif y Lot 3
II.2.1) Teitl
Renewable Heating and Hot Water Systems
II.2.2) Cod(au) CPV ychwanegol
09321000
09330000
38431000
42160000
42511110
44621110
44621220
45232141
45259300
45261215
45315000
45331100
45331110
50511000
50531100
50531200
50721000
71321200
II.2.3) Man cyflawni
Cod NUTS:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Disgrifiad o’r caffaeliad
Lot 3 is being created to support Members manage the servicing and maintenance of their renewable heating systems ensuring compliancy and adherence to servicing cycles, repairs
and emergency callouts will also be covered by this lot. Lot 3 also includes the for the design, supply and installation of new renewable heating systems, alterations and full and partial
upgrades as required. The following services are not an exhaustive list of services covered by Lot 3.
• Servicing, maintenance, repair and installation of renewable heating systems including air source and ground source systems, solar pv and thermal systems, combined heat and power
generating boilers, biomass and wood burning systems.
• Attendance to break downs and emergency repairs
• Heating systems designs, alterations, and full and partial upgrades
• Renewable heat source inspections and reports
• Any additional elements of work associated with the above listed or relevant to Lot 3.
All of the services described above are mandatory elements covered by Lot 3 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for. Lot 3 is split into geographical sublots and EEM reserve the right to appoint up to 8
Contractors on to each sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Contractors MUST be able to provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage.
The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score
requirements for the quality element of the evaluation.
The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in this notice as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in this notice takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Tender Assessment Questions (Part D4)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Competence Assessment and Best Practise Requirements (Part D3)
/ Pwysoliad: Pass/Fail
Maes prawf ansawdd: Presentation
/ Pwysoliad: 40%
Maen prawf cost: Renewable Heating System Servicing
/ Pwysoliad: 10%
Maen prawf cost: Renewable Heating System Installations
/ Pwysoliad: 20%
Maen prawf cost: Renewable Heating System Schedule of Rates
/ Pwysoliad: 10%
Maen prawf cost: Renewable Heating System Scenario's
/ Pwysoliad: 15%
Maen prawf cost: Call Out and Labour Rates
/ Pwysoliad: 5%
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Na
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2024/S 000-037422
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
29/04/2025
Amser lleol: 14:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
29/04/2025
Amser lleol: 14:30
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.3) Gwybodaeth ychwanegol
The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement.
Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework,
EEM reserves the right to appoint less than the numbers stated.
The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law
member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.
EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are
Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by
EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.
The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are:
Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM;
Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future
Members will also be Contracting Authorities in their own right; and
A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.
EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be
identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023.
The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation.
Registered Social Landlords in England and Wales, including but not limited to
1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing
2. Local Authorities, including but not limited to England and List of councils in Wales
3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales
4. All emergency services including Police Forces, fire and rescue departments and
emergency medical services
5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments
6. Registered Charities with a relevant link to the core purpose and services provided by EEM
7. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Royal Courts Of Justice
London
UK
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
Royal Courts of Justice
London
UK
VI.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
The Cabinet Office
London
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
18/02/2025