Gwasanaethau cymdeithasol a gwasanaethau penodol eraill - public contracts
Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Portsmouth City Council
Civic Offices
PORTSMOUTH
PO1 2AL
UK
Person cyswllt: Procurement Service
Ffôn: +44 2392688235
E-bost: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunitieswith-us/
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Temporary Accommodation - Light Touch Pseudo DPS
Cyfeirnod: P00005076
II.1.2) Prif god CPV
55110000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
Portsmouth City Council ('the Council') is inviting requests from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area.
Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found.
COMMENCEMENT & DURATION
Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00 and no new placements will be made via the DPS beyond this date, although placements made before this deadline may continue.
VALUE
The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on Temporary Accommodation providers was in excess of £5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of £20,000,000.
APPLICATION PROCESS
The Council cannot commit to making temporary accommodation placements solely via the DPS arrangements, however it is the Council's intent to use the DPS as its primary sourcing route in the future. Suppliers currently providing temporary accommodation services to the Council are therefore strongly encouraged to apply to join the DPS.
Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In-tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:
- A fully completed Supplier Requirements Questionnaire (SRQ) document
- Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document
Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS.
Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.
ADMINISTRATION
The Council will administrate the DPS using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:
https://intendhost.co.uk/portsmouthcc/aspx/home
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 20 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
55130000
II.2.3) Man cyflawni
Cod NUTS:
UKJ31
UKJ35
II.2.4) Disgrifiad o’r caffaeliad
PLACEMENTS
Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):
- When the placement is required (can be immediate/same day)
- Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)
- Level of accessibility required (e.g. for persons with mobility impairments)
- Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)
- Cost of placement, either on a per-night or per-placement basis
- Acceptance of Council Purchase Order Terms and Conditions and associated payment conditions
PROPERTY OWNERSHIP
Supplier should note they will be required to submit evidence of property ownership, or permission to let where properties provided are otherwise not owned directly, as part of the onboarding process.
QUALITY MONITORING
Suppliers admitted to the DPS will be required to agree to ongoing monitoring of quality with regard to the accommodation provided for placements. This quality monitoring will comprise of, but is not limited to:
- Inspections using the Housing Health and Rating System (HHSRS)
- Review of Fire Safety Risk Assessments and Plans
- Evidencing of required insurance levels
SAFEGUARDING
Housing officers at the Council are also seeking new providers to undertake/commit to undertaking safeguarding training in due course, suppliers may be required to complete this at the officer's discretion.
PAYMENT & TERMS
Suppliers should note that payment for services will be done through purchase order and subject to 30 days payment terms as standard. Where purchase order is not available, payments will be made by purchasing card instead. For further reference, an overview of the purchase order terms and conditions can be found at:
https://www.portsmouth.gov.uk/services/business/procurement/tendering/purchase-order-conditions-of-contract/
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 20 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.4) Rheolau a meini prawf gwrthrychol ar gyfer cymryd rhan
Selection criteria as stated in the procurement documents
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
IV.1.3) Gwybodaeth am gytundeb fframwaith
Mae’r caffaeliad yn golygu y caiff cytundeb fframwaith ei sefydlu
Cyfiawnhau unrhyw gyfnod o gytundeb fframwaith sy'n hwy na 8 blynedd: NA.
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
23/02/2029
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
Section VI: Gwybodaeth ategol
VI.5) Dyddiad anfon yr hysbysiad hwn
21/02/2025