Provision of a Hybrid Mail and Digital Communications Solution for Denbighshire County Council

Cyfeirnod caffael

GSC1001162REQ

Disgrifiad caffael

Denbighshire County Council (The Authority) are looking to procure a hybrid mail and digital communication solution. This is primarily for the Revenues and Benefits service but will also encompass some smaller additional teams, namely Sundry Debt, Court of Protection Team, Financial Assessment Team and Tackling Poverty Campaigns. Additional Council services may also wish to utilise the contract during its duration, but this is not guaranteed.

We are seeking a contract to commence in September 2026 to provide a period of transition to ensure the smooth running of business operations.

Full details of the project can be found within Proactis: https://supplierlive.proactisp2p.com/Account/Login

Prif gategori

Gwasanaethau

Rhanbarthau cyflawni

• UKL13 - Conwy and Denbighshire

Cyfanswm gwerth (amcangyfrif, heb gynnwys TAW)

1.00 GBP to 1.00GBP

Dyddiadau contract (amcangyfrif)

01 Medi 2026, 00:00yb to 31 Awst 2029, 23:59yh

Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 31 Awst 2031

Denbighshire County Council

Math o weithdrefn

Open procedure

A yw cyfanswm y gwerth uwchlaw'r trothwy?

Uwchben y trothwy

Cytundebau masnach

Cytundeb Caffael y Llywodraeth (GPA)

Dosbarthiadau CPV

• 64000000 - Gwasanaethau post a thelathrebu
• 48000000 - Systemau pecynnau meddalwedd a gwybodaeth
• 72000000 - Gwasanaethau TG: ymgynghori, datblygu meddalwedd, y Rhyngrwyd a chymorth

Rhanbarthau cyflawni

• UKL13 - Conwy and Denbighshire

Gwerth lot (amcangyfrif)

1.00 GBP Heb gynnwys TAW

1.20 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Dyddiad cychwyn y contract (amcangyfrif)

01 Medi 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Awst 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Awst 2031, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

Initial 3 year contract with the option to extend for 2 years.

Ydy'r lot yn cynnwys opsiynau?

Oes

Disgrifiad o'r opsiynau

This is primarily for the Revenues and Benefits service but will also encompass some smaller additional teams, namely Sundry Debt, Court of Protection Team, Financial Assessment Team and Tackling Poverty Campaigns. Additional Council services may also wish to utilise the contract during its duration, but this is not guaranteed.

Cyfranogiad

Meini prawf dyfarnu

Disgrifiad o risgiau i berfformiad contract

There are Key Performance Indicators and Contract Management requirements within the Procurement Documentation to ensure the successful performance of the contract, at this point there are no known risks to the contract unless the supplier fails to deliver the specification of requirements.

Note that there is the potential requirement to add additional Authority service areas to the contract and this is clear within the tender documentation.

Dyddiad cau ar gyfer cyflwyno tendr

14 Ebrill 2026, 12:00yh

Dyddiad cau ar gyfer yr ymchwiliad

01 Ebrill 2026, 12:00yh

Dyddiad dyfarnu'r contract

01 Mehefin 2026, 23:59yh

Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig

Suppliers can view and submit tender documentation via Proactis: https://supplierlive.proactisp2p.com/Account/Login

A ellir cyflwyno tendrau yn electronig?

Oes

Ai caffaeliad cylchol yw hwn?

Nac ydw

Dyddiad cyhoeddi’r hysbysiad tendro nesaf (amcangyfrif)

10 Mai 2029, 23:59yh

Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno

• Saesneg
• Cymraeg