Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
WEST LOTHIAN COUNCIL
West Lothian Civic Centre
Livingston
EH54 6FF
UK
Person cyswllt: Tom Henderson
E-bost: tom.henderson@westlothian.gov.uk
NUTS: UKM78
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.westlothian.gov.uk/
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan i'r cyfeiriad uchod:
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Child Disability Service Term Time Activities clubs for children with disabilities and/or complex needs and children with Autistic spectrum Disorder ASD
Cyfeirnod: CC13139
II.1.2) Prif god CPV
85000000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
Providing breaks for young people with a disability within a group setting with other young people in a venue in the local area.
The requirement will be split into two Lots.
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Term time Clubs for Children with Autistic Spectrum Disorder
II.2.2) Cod(au) CPV ychwanegol
85000000
85300000
II.2.3) Man cyflawni
Cod NUTS:
UKM78
II.2.4) Disgrifiad o’r caffaeliad
The requirement is the delivery of 2 clubs with 14 support workers per club operating on alternate Saturdays supporting children with Autistic Spectrum Disorder(ASD) Each club operates 6 hours per day.The club will provide 3360 hours support per year
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP94,517
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Service Delivery
/ Pwysoliad: 16
Maes prawf ansawdd: Quality Assurance/ service user feedback
/ Pwysoliad: 16
Maes prawf ansawdd: Safeguarding/ Child protection
/ Pwysoliad: 16
Maes prawf ansawdd: Partnership working
/ Pwysoliad: 8
Maes prawf ansawdd: Staffing
/ Pwysoliad: 12
Maes prawf ansawdd: Workforce Matters
/ Pwysoliad: 12
Price
/ Pwysoliad:
20
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2024
Diwedd:
31/03/2027
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract may be extended for a period of up to a further 24 months.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
Rhif y Lot 2
II.2.1) Teitl
Term Time Activities clubs for children with disabilities
II.2.2) Cod(au) CPV ychwanegol
85000000
II.2.3) Man cyflawni
Cod NUTS:
UKM78
II.2.4) Disgrifiad o’r caffaeliad
Clubs to be held both during the week and at weekends for children with disabilities and multiple and complex needs. 36 support workers are required to provide 3760 hours of support per year.
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP 190,725
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Service Delivery
/ Pwysoliad: 16
Maes prawf ansawdd: Quality Assurance/ service user feedback
/ Pwysoliad: 16
Maes prawf ansawdd: Safeguarding/ Child protection
/ Pwysoliad: 16
Maes prawf ansawdd: Partnership Working
/ Pwysoliad: 8
Maes prawf ansawdd: Staffing
/ Pwysoliad: 12
Maes prawf ansawdd: Fair Work First
/ Pwysoliad: 12
Price
/ Pwysoliad:
20
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2024
Diwedd:
31/03/2027
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
The contract may be extended for a period of up to a further 24 months in total
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Providers must be registered with the Care Inspectorate and a minimum of a score of 3 on the elements most recently inspected.
The provider shall be responsible for ensuring all staff employed within the service have the appropriate qualifications / registration /checks completed e.g. PVG based on the role they are required to undertake, this includes verifying information provided by the individual prior to employment being offered. For the avoidance of doubt the provider will comply with the Care Inspectorate Guidance on Safer Recruitment.
Where the provider presents themselves as being a charity they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator.
This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
Service providers are required to have the following Insurance in place at contract commencement.
Employers Liability GBP10M,
Public Liability GBP10M
Professional Indemnity GBP2M
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers.
Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that below 50 will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
Service providers must be able to demonstrate experience of delivering activity clubs for children with disabilities.
Lefel(au) gofynnol y safonau sydd eu hangen:
One previous example within the last 3 years
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
Service providers will be required to perform services in accordance with the Service Specification and confirm that this can be achieved.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
04/12/2023
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 4 (o’r dyddiad a nodwyd i dendr ddod i law)
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
04/12/2023
Amser lleol: 12:00
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.3) Gwybodaeth ychwanegol
All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the
Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom
of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’
information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the current World Trade Organisation or elsewhere in accordance with the requirements of UK government policy on the
disclosure of information relating to government contracts.
Procedures for Review - An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session’
Re SPD question 4B.6 In relation to D&B checks
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent
rating,tenderers should be able to provide financial accounts when requested. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
The council will review any information which is comparable to a Dun & Bradstreet score of 50 from a recognised Agency to substantiate
the Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Police Scotland and Dun & Bradstreet checks will be carried out.
Whilst Community Benefits are not being evaluated, any Community Benefits offered will be incorporated as contract conditions.
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25509. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:748916)
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Livingston sheriff court
West Lothian Civic Centre
Livingston
EH54 6FF
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
02/11/2023