Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Kent County Council
County Hall
Maidstone
ME14 1XQ
UK
Person cyswllt: Mr Jordan Gurr
Ffôn: +44 3000414141
E-bost: jordan.gurr@kent.gov.uk
NUTS: UKJ4
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.kent.gov.uk/
Cyfeiriad proffil y prynwr: https://www.kentbusinessportal.org.uk/
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-Recreational%2C-cultural-and-sporting-services./R46MD864HY
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
https://www.kentbusinessportal.org.uk/
Rhaid anfon tendrau neu geisiadau i gymryd rhan i'r cyfeiriad uchod:
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Arall: Local Authority
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Holiday Activities and Food (HAF) services DPS (SC240025)
Cyfeirnod: Round 4
II.1.2) Prif god CPV
92000000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children’s physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks.
This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC).
The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children.
HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting.
The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in Rounds, as detailed in the Invitation to Tender.
For Round 4, please use the links and access codes provided for the Lots you wish to apply for. If you intend to bid for multiple Lots, you must submit a separate application for each. For example, if you wish to be considered for Lot 1 and Lot 2, you must submit all required documentation under Lot 1 and again under Lot 2. While the documentation required is the same for each Lot, it must be submitted separately to ensure your application is considered.
Links & Access Codes (at end of link):
Lot 1 - https://www.kentbusinessportal.org.uk/respond/R46MD864HY
Lot 2 - https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3
Lot 3 - https://www.kentbusinessportal.org.uk/respond/22995AWTMW
Lot 4 - https://www.kentbusinessportal.org.uk/respond/GS375C4WW4
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 4 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
Uchafswm y lotiau y gellir eu dyfarnu i un tendrwr: 4
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
North
II.2.2) Cod(au) CPV ychwanegol
92000000
II.2.3) Man cyflawni
Cod NUTS:
UKJ4
Prif safle neu fan cyflawni:
Kent
II.2.4) Disgrifiad o’r caffaeliad
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/R46MD864HY
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 4 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 1
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
No limit
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
Rhif y Lot 2
II.2.1) Teitl
East
II.2.2) Cod(au) CPV ychwanegol
92000000
II.2.3) Man cyflawni
Cod NUTS:
UKJ4
Prif safle neu fan cyflawni:
Kent
II.2.4) Disgrifiad o’r caffaeliad
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 4 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Optional extensions.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 1
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
Rhif y Lot 3
II.2.1) Teitl
South
II.2.2) Cod(au) CPV ychwanegol
92000000
II.2.3) Man cyflawni
Cod NUTS:
UKJ4
Prif safle neu fan cyflawni:
Kent
II.2.4) Disgrifiad o’r caffaeliad
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/22995AWTMW
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 4 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
As per ITT pack.
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 1
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
No limit
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
Rhif y Lot 4
II.2.1) Teitl
West
II.2.2) Cod(au) CPV ychwanegol
92000000
II.2.3) Man cyflawni
Cod NUTS:
UKJ4
Prif safle neu fan cyflawni:
Kent
II.2.4) Disgrifiad o’r caffaeliad
As previous.To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/GS375C4WW4
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 4 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 36
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Yr isafswm nifer a ragwelir: 1
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
No limit
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
This opportunity is a DPS under PCR2015, and therefore 'Conditions of Participation' is not the right terminology, however, Selection criteria is as per stated in the Invitation to Tender documents.
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
As per DPS Admission Agreement, available as part of the Invitation to Tender pack.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
IV.1.3) Gwybodaeth am gytundeb fframwaith neu system brynu ddynamig
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2024/S 000-012718
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
11/09/2026
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 3 (o’r dyddiad a nodwyd i dendr ddod i law)
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
Amseriad amcangyfrifedig ar gyfer cyhoeddi hysbysiadau pellach:
Annually
VI.3) Gwybodaeth ychwanegol
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-Recreational%2C-cultural-and-sporting-services./R46MD864HY
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/R46MD864HY
GO Reference: GO-2025113-PRO-33070246
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Kent County Council
Kent County Council | Sessions House, Maidstone
Maidstone
ME14 1XQ
UK
Ffôn: +44 3000414141
VI.5) Dyddiad anfon yr hysbysiad hwn
03/11/2025