Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
UK
Person cyswllt: Shona Dunsmore
Ffôn: +44 3451430015
E-bost: contractstrategy@northlan.gov.uk
NUTS: UKM84
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.northlanarkshire.gov.uk
Cyfeiriad proffil y prynwr: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.publiccontractsscotland.gov.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
www.publiccontractsscotland.gov.uk
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
MTC for Replacement Controlled Door Entry Systems; 2026 - 2030 (HO DE 25 060)
Cyfeirnod: NLC-SLP-25-109
II.1.2) Prif god CPV
45310000
II.1.3) Y math o gontract
Gwaith
II.1.4) Disgrifiad byr
North Lanarkshire Council wish to appoint a competent contractor for the Replacement of Controlled Door Entry Systems and Associated
Works in Domestic Dwellings in various locations within the geographic boundaries of North Lanarkshire Council.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 7 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
35121000
42961100
45210000
45000000
II.2.3) Man cyflawni
Cod NUTS:
UKM84
Prif safle neu fan cyflawni:
Within the geographical boundaries of North Lanarkshire Council area.
II.2.4) Disgrifiad o’r caffaeliad
North Lanarkshire Council is required to appoint a single contractor for Replacement of Controlled Door Entry Systems and Associated Works in Domestic Dwellings to various high-rise / low rise housing blocks / sheltered housing / care homes and the like, throughout various locations within the geographic boundaries of North Lanarkshire Council.
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The works are generally at communal ground floor entrance area(s) to the front and/or rear of domestic properties. Types of properties include multi-storey tower blocks, low-rise blocks of flats, 4 in a block flats and other sites incorporating domestic properties where a controlled door entry system requires to be in operation.
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The scope of works at each entrance area will comprise all or some of the following elements as confirmed on the Order issued by the Contract Administrator (CA):
- the replacement of existing controlled door entry systems and electronically operated communal entrance doors/ screens in metal or timber.
- replacement of entrance canopies.
- upgrading entrance lighting and emergency exit signage.
- the replacement/ upgrade of individual items to existing systems.
- external works (renewing/ extending concrete platts, access paths, stairs, ramps, handrails, fencing and the like.
- all associated electrical works, firestopping, builders work and asbestos removal associated with the works.
- making good all finishings, and flooring.
- obtaining planning consent/ building warrants where applicable.
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Security door installations will require to be either timber or metal (steel) depending on the requirements of the site (high or low rise housing blocks/ sheltered housing / care homes and the like) and will be decided on a site- specific basis in conjunction with relevant legislative requirements.
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The sites will either be fully owned by NLC or of a mixed-tenure composition. Specific details will be provided by the Employer on a site-specific basis.
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All works are generally to occupied domestic properties but may include void domestic properties and/ or owner-occupied properties.
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Contractor design responsibility comprises:
1. entrance door/ screens,
2. controlled entry systems
3. LV distribution, general lighting, emergency lighting and power to common entrance areas
4. below ground drainage where impacted by new entrance works, external works as required to comply with relevant building regulations.
II.2.5) Meini prawf dyfarnu
Maen prawf isod:
Maes prawf ansawdd: Contractor Design
/ Pwysoliad: 20
Maes prawf ansawdd: End User Satisfaction
/ Pwysoliad: 15
Maes prawf ansawdd: Programme and Resource Allocation
/ Pwysoliad: 20
Maes prawf ansawdd: Health and Safety and Environmental
/ Pwysoliad: 15
Maes prawf ansawdd: Quality
/ Pwysoliad: 10
Maes prawf ansawdd: Fair Work First
/ Pwysoliad: 5
Maes prawf ansawdd: Community Benefits Methodology
/ Pwysoliad: 10
Maes prawf ansawdd: Carbon Reduction Net Zero
/ Pwysoliad: 5
Price
/ Pwysoliad:
60
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 7 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 48
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
2028 - If contract extension periods NOT utilised
OR
2030 - If contract extension periods ARE utilised
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Na
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
Candidates should read and refer to the ITT. Failure to comply with the instructions contained within the ITT may result in a Candidate's submission being rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
4A.1 -
Bidders must be registered or enrolled in the relevant professional or trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015).
-
Bidders should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc.
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Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4A.
-
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4A, will be assessed as a FAIL and will be excluded from the competition.
III.1.2) Statws economaidd ac ariannol
Rhestr a disgrifiad byr o’r meini prawf dethol:
SPDS Selection Criteria, Part IV, Section B: Economic and Financial Standing,
4B.6 , 4B.5.1b and 4B.5.2.
Lefel(au) gofynnol y safonau sydd eu hangen:
4B.6 -
Bidders will be required to pass the following Ratio Tests: 2 out of 3 ratios tests.
-
Acid Test Ratio:
Bidders will be required to have an: Acid Test Ratio financial ratio of 1.00 and above.
The acceptable date range for “Acid Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
-
Debt Ratio:
Bidders will be required to have a Debt Ratio financial ratio of 0.50 and below.
The acceptable date range for “Debt Ratio Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
-
Turnover Ratio:
Bidders will be required to have a financial ratio of 1.25 and above. of higher figure than expected annual contract value.
The acceptable date range for “Turnover Ratio Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
-
4B.5.1a -
Bidders must confirm they already have, or commit to obtain prior to the commencement date of the contract, the following levels of
insurance cover:
1. Professional Risk Indemnity Insurance: 5,000,000 GBP in the aggregate amount for any one period of insurance.
-
4B.5.1b -
Bidders must confirm they already have, or commit to obtain prior to the commencement date of the contract, the following levels of
insurance cover:
1. Employer Compulsory Liability Insurance: 10,000,000 GBP each and every claim.
-
4B.5.2 -
Bidders must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance
cover:
1. Public Liability Insurance: 10,000,000 GBP each and every claim.
2. Product Liability Insurance: 10,000,000 GBP in the aggregation.
3. Valid Vehicle Insurance
-
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e. 4B.
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Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4B will be assessed as a FAIL and will be excluded from the competition, unless the following information is provided as part of their tender submission:
1. an SPDS submission from a Parent Company (or Ultimate Parent Company) who can meet all the above minimum requirements; and
2. a declaration that the Parent Company (or Ultimate Parent Company) is prepared to provide a Parent Company Guarantee (PCG) in the
form determined by the Council to cover the duration of the proposed Contract, including the available extension periods.
-
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or
Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing.
-
North Lanarkshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
III.1.3) Gallu technegol a phroffesiynol
Rhestr a disgrifiad byr o’r meini prawf dethol:
SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability, 4C.1, 4C.6, 4C.10 and
SPDS Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management Standards, 4D.1, 4D.2.
Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3 in the Contract Notice). Therefore the Objective and Non-Discriminatory Criteria for Questions 4D.1 and 4D.2 are set out in full in the SPDS and SPDS Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.
Lefel(au) gofynnol y safonau sydd eu hangen:
4C.1 -
Bidders should provide a minimum of two(2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the contract which were similar in regard to scope, scale, and duration (refer to SPD document for further detail). Bidders must achieve an overall combined minimum score requirement of 70.
Bidders unable to meet the minimum requirements for 4C.1 and who fail to achieve an overall score of 70 will be assessed as a FAIL and will be excluded from the competition.
-
4C.6 -
Bidders will be required to confirm and provide proof that at least one of their employees has the following relevant educational and professional qualifications:
- NICEIC or SELECT registration and Competent Person Scheme (alternative accreditations may be provided and must be accompanied by documented evidence to demonstrate it is equivalent to NICEIC or SELECT).
Bidders identified for appointment to the contract will be required to provide evidence i.e. copies of professional certification / accreditation that demonstrates they meet the minimum requirements applied.
-
4C.10 -
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4C.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4C will be assessed as a FAIL and will be excluded from the competition.
-
4D.1 -
-
1. The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 2, a-g (Refer to Section 10 of ITT for further detail on points a-g).
3. The Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR
4. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 4, a-m (Refer to Section 10 of ITT for further detail on points a-m).
4D.2 -
1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.2 point 2, a-g.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4D.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4D will be assessed as a FAIL and will be excluded from the competition.
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
04/12/2025
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 6 (o’r dyddiad a nodwyd i dendr ddod i law)
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
04/12/2025
Amser lleol: 12:00
Place:
North Lanarkshire Council, Civic Centre, Motherwell
Gwybodaeth am bersonau awdurdodedig a'r weithdrefn agor:
NLC Procurement Professionals via PCS portal.
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Ydy
Amseriad amcangyfrifedig ar gyfer cyhoeddi hysbysiadau pellach:
2028 - if extension periods are not utilised
or
2030 if the extension periods are utilised.
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
Bidders must ensure that they submit appropriate SPDS completed by other members of the group (if they are bidding as part of a group), others whose capacity they rely on, and known sub-contractors on whose capacity they do not rely on, to satisfy any aspect of the SPDS.
Bidders unable to complete SPDS Part IV: Concluding Statements may be excluded from the competition.
-
The complete ITT, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised representative. Bidders should note that all documents listed in ITT Section 12 "Checklist of Required Documents" must be fully completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed non-compliant.
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All Bidders’ responses will first have their Single Procurement Document (SPD) response checked for compliance, including completeness and accuracy. Failure to meet any of the mandatory requirements indicated will result in the Tender being considered non-compliant and the bidder concerned will be excluded.
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Quality Questions - Minimum Score – If the consensus final score for any quality question response is below the minimum score requirement set for that question, then the submission response will be deemed non-compliant. For the avoidance of doubt, if any quality question is unanswered this will result in the bid being deemed non-compliant.
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Should a bidder achieve a score of zero in any element of the technical or commercial assessment, the Council reserves the right to deem their bid non-compliant. Such non-compliant bids will be removed from the evaluation process without further consideration.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=811307.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
North Lanarkshire Council's policy on Community Benefits in procurement aims to consider whether Community Benefits can be included
where it is making capital investments or services/goods are being purchased.
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An indication of the type of benefits which the Council expects is indicated within the ITT documents for this procurement exercise.
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Bidders will be required to provide details within their tender submission of the Community Benefits they will deliver if their tender submission is successful. It should be noted that the Community Benefit commitments made at tender stage may form a contractual obligation.
(SC Ref:811307)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=811307
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Scottish Courts
Edinburgh
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
04/11/2025