HYSBYSIAD O GONTRACT - CENEDLAETHOL

1 Manylion yr Awdurdod

1.1

Enw a Chyfeiriad yr Awdurdod

1.2

Cyfeiriad ar gyfer cael dogfennaeth

Fel yn I.1

1.3

Mae'n rhaid dychwelyd dogfennau wedi'u cwblhau at:

Fel yn I.1

2 Manylion y Contract

2.1

Teitl

Supply of Multifunction Devices and Associated Services

2.2

Disgrifiad o'r nwyddau neu'r gwasanaethau sydd eu hangen

We are seeking to issue a Contract for the Supply of Multifunction Devices (MFD) and Associated Services to support Tai Tarian in the delivery of its Technology and Innovation programme.

The MFD’s are used for Photocopying, scanning, printing and faxing. Printing is centrally managed by means of a Microsoft Windows Server 2019 in conjunction with PaperCut MF software which is used facilitate pull/’follow me’ printing, accounting and Active Directory user authentication.

Tai Tarian anticipates operating 3no. MFD’s fitted with MIFARE compatible proximity card readers. The MFD’s shall be based at our head office, however, the Supplier should expect that Tai Tarian may vary the size and configuration of the fleet over the life of the Contract. Therefore, Tenderers are required to submit prices in the Priced Schedule for the different classes of devices as requested.

Decentralised printing is currently present in 8 satellite sites, using Class C (see section 8.3. Class C - Desktop Printing Devices) usb attached AIO printers.

Large format printing is facilitated by a single Oce CS2436 MF with A0 scanner (Class D) situated on the second floor of our HQ, Ty Gwyn.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135983.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Cod a Dosbarthiad yr Hysbysiad

2.4

Cyfanswm maint neu gwmpas y tendr

Duration:

The Contract shall operate under a leasing agreement for a period of 3 years, with an option to extend for a further 1-year period.

It is envisaged that a maximum of 1 Supplier will be awarded the Contract.

Estimated Value:

The estimated annual value of the Contract is 20,000GBP and the estimated whole-life value of the Contract is 60,000GBP excluding VAT (with an option to extend the Contract up to 80,000GBP).

3 Amodau ar gyfer Cymryd Rhan

3.1

Safonau gofynnol a'r cymhwyster sydd ei angen

4 Gwybodaeth Weinyddol

4.1

Math o Weithdrefn

Un cam

4.2

Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

Ref 969

4.3

Terfynau Amser

4.5

Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

4.6

Blwch Postio Cyflwyno Tendrau

5 Gwybodaeth Arall

5.1

Gwybodaeth Ychwanegol

(WA Ref:135983)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the Contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

It is a contract condition that the Supplier delivers community benefits as part of this Contract.

There are a variety of community benefit obligations outlined in the Contract and the Supplier must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Dogfennaeth Ychwanegol

5.3

Dyddiad cyhoeddi'r hysbysiad hwn