The Provision of a Leisure Management System

Cyfeirnod caffael

CCBC/PS2869/25/JT

Disgrifiad caffael

The Council has a requirement to procure a modern, scalable, secure and accessible Leisure Management System (LMS) to support the delivery of leisure services across the County Borough. The system will be used by customers, staff, and administrators, and must support full self-service capabilities. It must comply with relevant Welsh and UK public sector standards and be suitable for integration into a local authority digital ecosystem.

The Council aims to increase usage and income at its leisure centres by enhancing customer experience through improved communications, digital self-service and targeted marketing, while supporting corporate and national objectives around health, wellbeing and social inclusion. The approach focuses on building customer loyalty and delivering best value via stable, data-informed service improvements.

The Council’s Sport & Leisure Services consist of 9x leisure centres, 1x Athletics Hub, 1x Centre for Sporting Excellence and 4x School Sport Facilities. Park Services consists of 116x grass pitches, which play host to several thousand rugby, football and cricket matches each year as well as sport and public events.

Further information can be found in the Procurement Document in the Proactis eTendering system.

Prif gategori

Gwasanaethau

Rhanbarthau cyflawni

• UKL16 - Gwent Valleys

Cyfanswm gwerth (amcangyfrif, heb gynnwys TAW)

1000000 GBP to 1000000GBP

Dyddiadau contract (amcangyfrif)

01 Medi 2026, 00:00yb to 31 Awst 2031, 23:59yh

Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 31 Awst 2036

Caerphilly County Borough Council

Math o weithdrefn

Competitive flexible procedure

A yw cyfanswm y gwerth uwchlaw'r trothwy?

Uwchben y trothwy

Cytundebau masnach

Cytundeb Caffael y Llywodraeth (GPA)

Dosbarthiadau CPV

• 72000000 - Gwasanaethau TG: ymgynghori, datblygu meddalwedd, y Rhyngrwyd a chymorth

Rhanbarthau cyflawni

• UKL16 - Gwent Valleys

Gwerth lot (amcangyfrif)

1000000 GBP Heb gynnwys TAW

1200000 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Dyddiad cychwyn y contract (amcangyfrif)

01 Medi 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Awst 2031, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Awst 2036, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

The contract can be extend for up to a further 60 months, the Council have the option to renew the contract annually or every 24 months until the end of the 60 month period.

Ydy'r lot yn cynnwys opsiynau?

Oes

Disgrifiad o'r opsiynau

If additional sites are added to the Council's portfolio during the contract period the option will be available to use the services procured under the contract for those additional sites.

The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.

Cyfranogiad

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