Supported Accommodation - Security and Concierge Services

Disgrifiad caffael

Service being tendered: Cardiff Council is releasing a tender for the provision of Security and Concierge Services to be provided across fourteen of their supported accommodation sites across Cardiff, including single and family accommodation, managed properties and a specialist young person’s model. This is not a traditional or rigid security contract. The service is intended to support vulnerable residents within accommodation settings, with officers working alongside support staff to promote safety, wellbeing and stability. The service must be delivered in a psychologically informed and trauma-informed way, with an emphasis on building positive relationships and responding to residents with empathy, respect and an understanding of their individual needs.

Current contract ends: 31 December 2026

Value: Approximately £3,700,000

Duration: 1 year with option to extend for 12 months

Contract Type: Single Supplier Framework. Subject to call off contracts.

Indicative Timeline: Tender to be published End of July

Tenderers participating in procurements must register on the central digital platform (CDP). Tenderers can submit their core Tenderer information and, where a procurement opportunity arises, share this information with the contracting authority via the CDP. It is free to use and will mean Tenderers should no longer have to re-enter this information for each public procurement but simply ensure it is up to date and subsequently shared. The CDP is available at https://www.gov.uk/find-tender. This section of the PSQ provides confirmation that Tenderers have taken these steps.

Where a Tenderer, it’s associated persons or sub-contractor provides exclusion grounds within their CDP submission, contracting authorities must or may exclude that Tenderer from the procurement, depending on whether the exclusion ground for which the Tenderer has been put is mandatory or discretionary. Mandatory exclusions are Defined in schedule 6 of the Procurement Act 2023 and Discretionary exclusions are Defined in schedule 7 of the Procurement Act 2023.

Prif gategori

Gwasanaethau

Rhanbarthau cyflawni

• UKL22 - Cardiff and Vale of Glamorgan

Cyfanswm gwerth (amcangyfrif)

3700000.00 GBP Heb gynnwys TAW

44400000.99 GBP Gan gynnwys TAW

Dyddiadau contract (amcangyfrif)

01 Ionawr 2027, 00:00yb to 31 Rhagfyr 2027, 23:59yh

Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 31 Rhagfyr 2028

A oes fframwaith yn cael ei sefydlu?

Oes

Cardiff Council

Math o weithdrefn

Open procedure

A yw cyfanswm y gwerth uwchlaw'r trothwy?

Uwchben y trothwy

Rhagor o wybodaeth am ffioedd

n/a

Ffi canrannol a godir ar gyflenwyr

0%

Uchafswm nifer y cyflenwyr

1

Dull dyfarnu wrth ddefnyddio'r fframwaith

Heb ailagor cystadleuaeth

Cyfiawnhad dros dymor y fframwaith

n/a

Disgrifiad o weithrediad y fframwaith

Price, Quality and Community Well-being Benefits will be split using a percentage weighting of 100%. The Most Advantageous Tender and subject to the criteria that is yet to be set out in the tender documentation will determine the award process and the successful supplier.

Dosbarthiadau CPV

• 79710000 - Gwasanaethau diogelwch

Rhanbarthau cyflawni

• UKL22 - Cardiff and Vale of Glamorgan

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Dyddiad cychwyn y contract (amcangyfrif)

01 Ionawr 2027, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

31 Rhagfyr 2027, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

31 Rhagfyr 2028, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

12 month framework length with the option to extend a further 12 months

Dyddiad cyhoeddi hysbysiad tendro (amcangyfrif)

30 Gorffennaf 2026

Dyddiad cau ar gyfer cyflwyno tendr

03 Medi 2026, 00:00yb

Dyddiad dyfarnu'r contract

07 Rhagfyr 2026, 23:59yh

Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig

Bidders are requested to register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link:www.cardiff.gov.uk/ENG/Business/Tenders-commissioning-and-procurement/Policies-procedures-and-guidance/Pages/Policies-procedures-and-guidance.aspxBidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select the local Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected

A ellir cyflwyno tendrau yn electronig?

Oes

Ai caffaeliad cylchol yw hwn?

Nac ydw

Dyddiad cyhoeddi’r hysbysiad tendro nesaf (amcangyfrif)

04 Gorffennaf 2029, 23:59yh

Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno

• Saesneg
• Cymraeg