Hysbysiad contract
Adran I:
Awdurdod
contractio
I.1) Enw a chyfeiriad
City and County of Swansea
The Guildhall
Swansea
SA1 4PE
UK
E-bost: cultural.partnerships@swansea.gov.uk
NUTS: UKL18
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.swansea.gov.uk
I.3) Cyfathrebu
Mae'r dogfennau caffael ar gael ar gyfer mynediad uniongyrchol anghyfyngedig a llawn, yn rhad ac am ddim ar:
www.etenderwales.bravosolution.co.uk
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
www.etenderwales.bravosolution.co.uk
Mae cyfathrebu electronig yn gofyn am ddefnyddio offer a dyfeisiau nad ydynt ar gael yn gyffredinol. Mae mynediad uniongyrchol anghyfgyfyngiedig a llawn i'r offer a dyfeisiau hyn yn bosibl, yn rhad ac am ddim, yn:
www.etenderwales.bravosolution.co.uk
I.4) Y math o awdurdod contractio
Asiantaeth/swyddfa ranbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
Cultural and Leisure Services
Cyfeirnod: CCS/16/050
II.1.2) Prif god CPV
92000000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
The City and County of Swansea ('the Council') is exploring opportunities for a partnership approach to delivering aspects of its portfolio of leisure and cultural facilities.
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Ydy
Gellir cyflwyno tendrau ar gyfer pob lot
II.2) Disgrifiad
Rhif y Lot 1
II.2.1) Teitl
Leisure Centres
II.2.2) Cod(au) CPV ychwanegol
92000000
92610000
79993100
92330000
92500000
92521000
92512000
92320000
60112000
63726610
63726700
63727000
63723000
63726500
63726300
79993000
70332000
70332200
79950000
79952000
79952100
79956000
92300000
92312000
77400000
92530000
92532000
92531000
II.2.3) Man cyflawni
Cod NUTS:
UKL18
Prif safle neu fan cyflawni:
Swansea, Wales, UK.
II.2.4) Disgrifiad o’r caffaeliad
The Council is committed to high quality leisure and cultural provision and currently operates a range of facilities including leisure centres, museums, libraries, parks, outdoor venues, visitor attractions and arts venues. In the majority of cases, the Council currently operate these services directly but is considering future management options.
Following an options analysis the Council have taken the decision to proceed with the procurement of a partner (or partners) to develop and deliver the leisure and culture portfolio. To achieve this the Council has split the service into five lots which it believes will enable potential partners to focus on their key areas. These lots include:-
– Lot 1: Leisure Centres
– Lot 2: Outdoor Leisure
– Lot 3: Theatres
– Lot 4: Museums & Art Gallery
– Lot 5: Plantasia
Applicants may apply for one or any combination of the above lots, including all 5 lots. Please note: lots 2, 3 and 4 may be applied for in part (see procurement documents for full details).
The future options which the Council is considering could be a partnership with alternative providers including the following options:
– Management contract (including investment) for some or all of its facilities
– Long term lease (through either community asset transfer or disposal)
– The establishment of a new not-for-profit organisation to deliver services
– Joint venture opportunities
The Council is willing to consider any form of partnership and would welcome proposals from interested third party providers (including local organisations, national and international organisations who believe they can deliver the outcomes the Council is seeking).
Leisure and Culture is a much valued front line service, providing a range of health and well-being related facilities, activities and programmes, all aimed at contributing to improving mental and physical health and wellbeing and ultimately making Swansea a better place to live.
For 2015-16, the Council's Cultural Services department had a budget of GBP10.9m (net controllable expenditure), with an income target of GBP11.5m. The Service as a whole currently employs 217 full time staff and 227 part time staff. The Council within the current challenging financial climate is seeking significant savings to its existing budget and is undergoing a process of considerable transformation to support the delivery of some of these savings. It is also keen to explore the further potential efficiencies through alternative providers.
In order to achieve its outcomes and vision, the Council encourages interest from all leisure and cultural operators, including existing leisure not-for-profit organisations, local community organisations and other operators or social enterprises which may have the relevant experience and capacity to deliver.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2018
Diwedd:
31/03/2028
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
See procurement documents for full details.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Ydy
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
See procurement documents.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The contract period specified (01.04.2018 to 31.03.2028) is an indicative period only. Actual contract period will be subject to dialogue with participants.
Rhif y Lot 2
II.2.1) Teitl
Outdoor Leisure
II.2.2) Cod(au) CPV ychwanegol
92000000
92610000
79993100
92330000
92500000
92521000
92512000
92320000
60112000
63726610
63726700
63727000
63723000
63726500
63726300
79993000
70332000
70332200
79950000
79952000
79952100
79956000
92300000
92312000
77400000
92530000
92532000
92531000
II.2.3) Man cyflawni
Cod NUTS:
UKL18
Prif safle neu fan cyflawni:
Swansea, Wales, UK.
II.2.4) Disgrifiad o’r caffaeliad
As per lot 1 (see above).
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2018
Diwedd:
31/03/2028
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
See procurement documents for full details.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Ydy
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
See procurement documents.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The contract period specified (01.04.2018 to 31.03.2028) is an indicative period only. Actual contract period will be subject to dialogue with participants.
Rhif y Lot 3
II.2.1) Teitl
Theatres
II.2.2) Cod(au) CPV ychwanegol
92000000
92610000
79993100
92330000
92500000
92521000
92512000
92320000
60112000
63726610
63726700
63727000
63723000
63726500
63726300
79993000
70332000
70332200
79950000
79952000
79952100
79956000
92300000
92312000
77400000
92530000
92532000
92531000
II.2.3) Man cyflawni
Cod NUTS:
UKL18
Prif safle neu fan cyflawni:
Swansea, Wales, UK.
II.2.4) Disgrifiad o’r caffaeliad
As per lot 1 (see above).
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2018
Diwedd:
31/03/2028
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
See procurement documents for full details.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Ydy
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
See procurement documents.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The contract period specified (01.04.2018 to 31.03.2028) is an indicative period only. Actual contract period will be subject to dialogue with participants.
Rhif y Lot 4
II.2.1) Teitl
Museums and Art Gallery
II.2.2) Cod(au) CPV ychwanegol
92000000
92610000
79993100
92330000
92500000
92521000
92512000
92320000
60112000
63726610
63726700
63727000
63723000
63726500
63726300
79993000
70332000
70332200
79950000
79952000
79952100
79956000
92300000
92312000
77400000
92530000
92532000
92531000
II.2.3) Man cyflawni
Cod NUTS:
UKL18
Prif safle neu fan cyflawni:
Swansea, Wales, UK.
II.2.4) Disgrifiad o’r caffaeliad
As per lot 1 (see above).
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2018
Diwedd:
31/03/2028
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
See procurement documents for full details.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Ydy
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
See procurement documents.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The contract period specified (01.04.2018 to 31.03.2028) is an indicative period only. Actual contract period will be subject to dialogue with participants.
Rhif y Lot 5
II.2.1) Teitl
Plantasia
II.2.2) Cod(au) CPV ychwanegol
92000000
92610000
79993100
92330000
92500000
92521000
92512000
92320000
60112000
63726610
63726700
63727000
63723000
63726500
63726300
79993000
70332000
70332200
79950000
79952000
79952100
79956000
92300000
92312000
77400000
92530000
92532000
92531000
II.2.3) Man cyflawni
Cod NUTS:
UKL18
Prif safle neu fan cyflawni:
Swansea, Wales, UK.
II.2.4) Disgrifiad o’r caffaeliad
As per lot 1 (see above).
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Dechrau:
01/04/2018
Diwedd:
31/03/2028
Gall y contract hwn gael ei adnewyddu: Na
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
See procurement documents for full details.
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Ydy
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
See procurement documents.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
The contract period specified (01.04.2018 to 31.03.2028) is an indicative period only. Actual contract period will be subject to dialogue with participants.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
See procurement documents.
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
III.2.2) Amodau perfformiad contractau
See procurement documents.
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Deialog Gystadleuol
IV.1.4) Gwybodaeth am leihau nifer yr atebion neu’r tendrwyr yn ystod negodiad neu ddeialog
Troi at weithdrefn fesul cam er mwyn mynd ati’n raddol i leihau nifer yr atebion i’w trafod neu’r tendrau i’w negodi
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2016/S 040-064415
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
29/11/2016
Amser lleol: 12:00
IV.2.3) Dyddiad amcangyfrifedig ar gyfer anfon gwahoddiadau i dendro neu i gymryd rhan at yr ymgeiswyr a ddewiswyd
Dyddiad:
16/01/2017
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
CY
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Hyd mewn misoedd: 6 (o’r dyddiad a nodwyd i dendr ddod i law)
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
Expressions of interest must be made via the eTenderWales portal (www.etenderwales.bravosolution.co.uk).
Applicants are required to complete and submit a pre-qualification questionnaire (‘PQQ’) in accordance with the instructions contained within that document.
Please see the following instructions on how to register with the eTenderWales portal. The PQQ code required to locate this opportunity is: pqq_32212.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
VI.3)
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “PQQs Open to All Suppliers” link (these are the PQQs open to any registered supplier).
— Click on the relevant PQQ to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ into your “My PQQs” page (this is a secure area reserved for your projects only).
— Click on the PQQ code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the PQQ:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
E-mail: help@bravosolution.co.uk;
Phone: +44 8003684850.
It is proposed to hold a bidders open day on Thursday 3 November 2016, where interested parties will be able to visit sites and also meet with key officers and Members of the Council. Interested parties should confirm their attendance for the day at their earliest opportunity via the eTenderWales portal. Attending organisations shall be limited to two representatives each.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=55617
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
See procurement documents.
(WA Ref:55617)
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
City and County of Swansea, Legal and Democratic Services
Civic Centre
Swansea
SA1 3SN
UK
Ffôn: +44 1792636000
VI.4.3) Gweithdrefn adolygu
Gwybodaeth fanwl gywir am y terfyn(au) amser ar gyfer gweithdrefnau adolygu:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in Section I.1) If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
City and County of Swansea, Legal and Democratic Services
Civic Centre
Swansea
SA1 3SN
UK
Ffôn: +44 1792636000
VI.5) Dyddiad anfon yr hysbysiad hwn
26/10/2016