Framework Agreement for AI Enabled Transcription Tools

Cyfeirnod caffael

CCBC/PS3014/26/HS

Disgrifiad caffael

Caerphilly County Borough Council (the “Council”) is seeking to establish a Framework Agreement for AI Enabled Transcription Tools (the “Framework”).

The purpose of the Framework is to support the Council to deliver a range of AI Transcription Tools to meet the varying needs of Council.

The Procurement process will follow an open framework in line with the Procurement Act 2023 for an AI Enabled Transcription Tools for a multi provider framework with capability for mini competition and direct awards (where permissible) with providers who are successful in being awarded to the framework agreement.

All successful Bidder(s) that have met the advertised award criteria will be placed on the framework for competed services, awards following mini-competitions and or Standard Services awards without re-opening competition) (where permissible).

There will be no limit to the number of Suppliers to be awarded to the framework agreement following the evaluation of applications. All Bidders will need to satisfy the advertised award criteria as set out in this document to be placed on the framework agreement.

The Council is seeking to establish a Framework Agreement for the provision of AI-enabled transcription and meeting intelligence tools.

The proposed solutions shall support the recording, transcription, summarisation and management of meetings, discussions and other authorised audio or video content to support a wide range of Council services and business functions.

The Council is seeking solutions that reduce administrative burden, improve efficiency and record keeping, support information management requirements, enhance workplace productivity, support accurate creation of documents and, provide Welsh language capability and accessibility features.

The Framework Agreement is intended to provide the Council with access to a range of compliant AI-enabled transcription solutions that can be procured through call-off arrangements as required.

Full requirements are outlined in the tender documents (ITT)

Prif gategori

Nwyddau

Rhanbarthau cyflawni

• UKL16 - Gwent Valleys

Cyfanswm gwerth (amcangyfrif, heb gynnwys TAW)

8000000.00 GBP to 8000000.00GBP

Dyddiadau contract (amcangyfrif)

01 Rhagfyr 2026, 00:00yb to 30 Tachwedd 2029, 23:59yh

Dyddiad gorffen yr estyniad (os defnyddir yr holl estyniadau): 30 Tachwedd 2034

A oes fframwaith yn cael ei sefydlu?

Oes

A yw hwn yn gynllun fframwaith agored?

Oes

Caerphilly County Borough Council

Math o weithdrefn

Open procedure

A yw cyfanswm y gwerth uwchlaw'r trothwy?

Uwchben y trothwy

Cytundebau masnach

Cytundeb Caffael y Llywodraeth (GPA)

Ffi canrannol a godir ar gyflenwyr

0%

Dyddiad gorffen cynllun fframwaith agored (amcangyfrif)

30 Tachwedd 2034, 23:59yh

Uchafswm nifer y cyflenwyr

99

Dull dyfarnu wrth ddefnyddio'r fframwaith

Gyda a heb ailagor cystadleuaeth

Disgrifiad o weithrediad y fframwaith

All providers awarded to the framework will be subject to further call for mini competition and direct awards (where permissible) full details are in the ITT

Dosbarthiadau CPV

• 79550000 - Gwasanaethau teipio, prosesu geiriau a chyhoeddi bwrdd gwaith
• 48000000 - Systemau pecynnau meddalwedd a gwybodaeth
• 72212314 - Gwasanaethau datblygu meddalwedd adnabod llais
• 72000000 - Gwasanaethau TG: ymgynghori, datblygu meddalwedd, y Rhyngrwyd a chymorth

Rhanbarthau cyflawni

• UKL16 - Gwent Valleys

Gwerth lot (amcangyfrif)

8000000.00 GBP Heb gynnwys TAW

9600000.00 GBP Gan gynnwys TAW

Cynaladwyedd

Busnesau bach a chanolig (BBaCh)

Mentrau gwirfoddol, cymunedol a chymdeithasol (VCSE)

Dyddiad cychwyn y contract (amcangyfrif)

01 Rhagfyr 2026, 00:00yb

Dyddiad diwedd y contract (amcangyfrif)

30 Tachwedd 2029, 23:59yh

Dyddiad gorffen yr estyniad (amcangyfrif)

30 Tachwedd 2034, 23:59yh

A ellir ymestyn y contract?

Oes

Disgrifiad o estyniadau

The initial framework agreement shall operate for a period of up to three (3) years. Prior to its expiry, the Contracting Authority may undertake a refresh process and award a successor framework agreement. Subsequent framework agreements may each operate for a period of up to five (5) years, provided that the total duration of the Open Framework scheme does not exceed eight (8) years from the award of the first framework agreement.

Meini prawf dyfarnu

Dyddiad cau ar gyfer cyflwyno tendr

23 Hydref 2026, 12:00yh

Dyddiad cau ar gyfer yr ymchwiliad

16 Hydref 2026, 17:00yh

Dyddiad dyfarnu'r contract

23 Tachwedd 2026, 23:59yh

Cyfeiriad cyflwyno ac unrhyw gyfarwyddiadau arbennig

https://supplierlive.proactisp2p.com/Account/Login

A ellir cyflwyno tendrau yn electronig?

Oes

Ieithoedd y gellir eu defnyddio ar gyfer cyflwyno

• Saesneg
• Cymraeg